The OCS Summer Funding team helps Harvard College undergraduates plan summer experiences and learn how to apply for funding for summer study, international internships, research, and public service. Working as part of a specialized three-person team within the Office of Career Services, the Summer Funding Coordinator reports to the Assistant Director of Summer Funding and works closely with the Financial and Technology Administrator. The Summer Funding Coordinator is the first point of contact for all inquiries related to summer opportunities, working with a wide range of internal and external colleagues and a diverse student population. The Coordinator plays a critical role in educating students about summer funding opportunities and managing student applications.
Managing 1,000+ summer funding applications annually Download applications from CARAT (an application portal) o Clean application records and import applications into Quick Base (a relational database used for fund and application management) o Create and update application processing reports in Quick Base o Read all applications and process applications ▪ Sort applications into funding categories and programs for review by the Director of Summer Funding ▪ Take meticulous application notes in Quick Base o Take note of any missing application pieces and communicate with students about turning those missing pieces in o Use Qualtrics (a survey tool) to track students who accept and decline funding; follow up with students as needed
Serving as the first point of contact for student inquiries about Summer Funding opportunities o Manage the OCS Summer Funding inbox and phone line o During funding cycle peak, email response and management can take several work hours per day
Maintaining student application records and documents o Update document uploads (resumes, transcripts, funding proposals or any application supplements) as students submit them; follow up with students as needed o Keep track of changes in students' funding preferences and/or programs or internship placements o Communicate with students to track pre-departure requirements prior to fund disbursement
Update website with Summer 2023 application information
Participating in full range of office-wide events and all-hands-on-deck staffing needs
Other duties as assigned
This is a term appointment with end date of April 30, 2023.
All formal written offers will be made by FAS HR. COVID Vaccine Policy: The University requires all Harvard community members to be fully vaccinated (primary series) against COVID-, as detailed in Harvard's Vaccine & Booster Information. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University's
3+ years office experience or work experience in a higher education setting. Higher education may count towards experience. Excellent communication skills (written and oral). Excellent administrative, organizational, and interpersonal skills required. Attention to detail. Ability to be self-directed, exercise discretion, and manage workflow in a timely manner. Sense of humor under stress. Proficiency in Microsoft Office suite, SharePoint, Google suite, and complex software platform usage skills.
Bachelor's degree preferred. Familiarity with Harvard University a plus. Knowledge of CARAT, QuickBase, and Qualtrics a plus. Basic HTML skills or experience with website development preferred. Student advising and customer service experience preferred.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
About Harvard University Faculty of Arts and Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.