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Job Title: Program Coordinator, Strategic Design and Art
Job Family: Professionals
Full-Time/Part-Time: Full time
Compensation Grade: 5S
Pay Type: Salary
Job Summary: Manages planning, coordination, and logistics for the Master of Arts in Strategic Design Graduate Program (MAS-D) and for the Art department. This position will support the program and events as the MAS-D program transitions to Furman full time as well as the daily operations in both the MAS-D program and the Art department.
Oversees internal and external-facing programming and signature projects to coordinate Art and MAS-D programs, facilities, events, and operations. The MAS-D program requires developing relationships with a variety of offices on campus in order to provide programming support for the faculty and students of the graduate program. The Art department, which includes both studio and art history faculty, requires specialized managerial, administrative, and program support, preferably with experience in arts administration.
Implement and assess the on-campus experience for the MAS-D graduate students to have robust learning opportunities outside of the classroom, building events and programs (similar to those previously coordinated by our external Atlanta partner).
Create, coordinate, and assess 8 events a semester for MASD program students
Develop program calendar and events that will enrich the classroom experience
Reserve Rooms in R25
Hire Catering if needed
Purchase supplies if needed for workshop
Schedule, pay and coordinate with speaker, workshop leaders, etc.
Create calendar of events for students to have at the start of each semester.
Help director facilitate orientation every semester for new students, including room reservation, catering, orientation packets, scheduling student panel.
Develop and coordinate student trips throughout MAS-D program that provide networking and learning opportunities in larger cities with a variety of design firms and companies.
Work with Malone Career Center, Alumni, and community partners to define locations to visit
Hire or book transportation
Book hotel reservations if needed
Coordinate schedule with Director and provide to students
Coordinate semester critiques
Reach out to panelist to schedule dates and times of critique
Host zoom room for critique
Assign students critique times
Serve as point of contact for the MAS-D program and connect prospective and current students, community members, and others to the appropriate person in the MAS-D program or in the Graduate Office.
Assist Director in the coordination of community events with alumni, design professional
Create monthly newsletter by collecting information from Director, Professors and Students to update alumni and interested community members
Provide help with follow up communication with outside constituents interested in supporting MAS-D program including potential donors, job contacts, and mentors that have already met with the director
Shared MAS-D and Art department responsibilities
Oversee and assure maintenance for all studio facilities, including equipment.
Create and edit websites.
Oversee mailing lists for students, faculty, general public, and alumni.
Schedule, prepare documents, attend and help to create an action plan for chair/director at faculty meetings for both the Art and MAS-D program
Process purchases and other payments through our internal management system.
Follow university safety procedures and policies.
Complete performance review process with supervisors to understand job performance expectations and how they fit into the department, center, and university goals.
Perform other duties as assigned.
Art department responsibilities
Coordinate and manage events in the art department, including
Setting and managing budgets and expenses
Connecting with external participants
Overseeing set-up for events
Post-event tasks, including payments and correspondence
Supervise student workers, responsible for ensuring proper facilities maintenance, including equipment tracking, locker assignments, ensuring department forms and paperwork etc. are correctly executed
Creation and circulation of publicity materials for art department events on campus and on social media
Organize extra-curricular and co-curricular department trips, including trip logistics, budgets, and events/activities.
Manage class registration and handle basic advising questions
Provide support for gallery and artist-in-residence events and programs.
Oversee, create, manage, support, and assess co-curricular and extra-curricular programs for the Art department.
Facilitate contact with the larger community as the point person/contact for anyone reaching out to the Art Department. Able to provide introductions to the Art Department missions, events, and programs.
Generate internal and external PR materials, events marketing, press releases etc.
Conceive of and implement future projects and initiatives that will enhance student engagement and provide curricular and extracurricular TFA support.
Coordinate Art events calendar.
Manage social media accounts and supervise student workers who generate content.
Supervise and process student workers, studio assistants, student interns, and student fellows.
In consultation with supervisors, pursue grant projects, including handling grant reporting, financial reporting, and data collection.
Coordinate with Human Resources to onboard visiting lecturers, artists, fellows, and other long-term external partners.
Work with co-workers, student workers, faculty, students, fellows, alumni, parents, the University Communications Office, and the public to exchange factual information such as program overviews and explanation of rules, regulations, practices or functions.
Frequent contact with the general public, alumni, parents, and other departments to exchange factual information and explanation of rules, regulations, practices or functions.
Responsibility for Final Decisions:
Responsible for own work. May assist or instruct others, including student workers, doing similar work.
Tasks involve multiple procedures with interrelated processes or steps. Work involves choosing the appropriate option or procedure to follow and applying established rules and procedures.
Errors are readily detected in the normal course of work by standard check or crosscheck.
Reports To: Chair of the Art Department and Director of the MAS-D program
Work is performed independently on routine assignments; non-routine issues or questions are referred to the relevant supervisor.
Necessary Experience and Education/Skill Requirements:
College graduate, ideally with 1 - 2 years' experience in a related field.
Project management experience highly preferred
Arts background is helpful though not required
Ability to communicate effectively with others (verbal and written)
Social media experience, with social media campaign management preferred
Positive attitude and self-starter
Creative problem solver
Team player but able to work individually required as well
Excellent time management
Attention to detail
Adobe Suite/Creative Cloud, Microsoft Office, and Mac
Work is performed under usual office conditions
Job Posting End Date (if date is blank, posting is open ended):
Furman is an Equal Opportunity Employer committed to increasing the diversity of its faculty and staff. The University aspires to create a community of people representing a multiplicity of identities including gender, race, religion, spiritual belief, sexual orientation, geographic origin, socioeconomic background, ideology, world view, and varied abilities. Domestic partners of employees are eligible for comprehensive benefits.
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Furman University is a selective private liberal arts and sciences college committed to helping students develop intellectually, personally, and interpersonally and providing the practical skills necessary to succeed in a rapidly-changing world. Furman professors are exceptional teacher-scholars who mentor undergraduate students within a campus community that values and encourages diverse ideas and perspectives.