UCSD Layoff from Career Appointment: Apply by 9/20/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 9/30/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.
UC San Diego's six colleges are the foundation of the undergraduate student experience at UCSD. Each college is inspired by the philosophy of its namesake and has distinctive general education requirements along with a student life and residential experience attuned to that philosophy. The Colleges Business Office (CBO) provides financial, human resources, academic personnel, information technology and related administrative services to all six colleges, which include the Provosts' offices, Writing/Core sequence programs, academic advising, student affairs and residence life units, as well as the Council of Provosts (COP), and International House.
Under the supervision of the Colleges' Chief Administrative Officer (CAO), serve as the central Program Analyst for the undergraduate colleges. Manage multiple high profile public events and campus-wide logistics (Commencement, Orientation, etc..) for the Colleges. Serve as analytical resource to the CAO, researching trending issues and submitting recommendations related to College programs, student councils, facilities and more. Collect, analyze, organize, manage, present, act upon, and distribute data, and participate in projects as identified by CAO. Manage renovations and facility upgrades on behalf of the colleges, and in partnership with key College administrators. In coordination with the Fiscal Operations Manager, the College Program Analyst provides resource administration and analysis for college wide programs as well as college student activity funds for Colleges' student councils and organizations. Incumbent will have a dotted reporting line to Fiscal Manager on fiscal matters (i.e., student activity fees, orientation). Serve as a point of contact and a resource for Colleges in response to questions related to space management and emergency preparation.
Occasional evenings and weekends may be required. Must be available to work commencement in June.
Demonstrated experience in coordinating large successful, well-attended high-profile events. Successful experience in forming collaborative partnerships with departments and off-campus organizations in developing programs and services.
Demonstrated knowledge of finance, general accounting practices, business management, and fund accounting.
Demonstrated ability to develop and manage budgets and adapt objectives to changes in resources.
Knowledge of purchasing and procurement policies and procedures.
Proven ability to collect and analyze data, investigate, comprehend and compile financial, budgetary and program data interpreting policies and procedures and apply them to routine/complex/unique situations.
Knowledge and skills related to facility administration including: custodial and grounds services, safety and security standards and practices, maintenance operations, and event arrangements.
Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Excellent interpersonal and communication skills, including tact, diplomacy, discretion, and flexibility with diverse backgrounds.
Solid organizational skills and ability to multi-task with demanding timeframes. Demonstrated ability to organize and prioritize reports, daily operations, short and long-term projects while managing multiple projects with frequently changing priorities.
Ability to use discretion and maintain confidentiality. Proven ability to exercise tact, mature judgment, confidentiality, diplomacy and flexibility to promote and maintain positive working relationships and job effectiveness.
Demonstrated skill in assessing needs and developing strategies to support diversity and inclusion.
Working knowledge of common organization-specific and other computer application programs.
Demonstrated ability to view planning and operational issues in a comprehensive picture both in terms of current complexities and interactions, and in long-term consequences.
Demonstrated leadership and consensus-building skills.
Demonstrated ability to improve processes by assessing procedures, seeking information and opinions, developing and implementing changes as appropriate.
Ability to embrace and practice UCSD's Principles of Community including the commitment to strive to maintain a climate of fairness, cooperation and professi
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.