Associate Director of LLM Graduate Support & Student Services
St. John's University
Location: Jamaica, New York
Internal Number: 3459471
Associate Director of LLM Graduate Support & Student Services
St. John's established in 1870, has three New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University's outstanding academics, diverse student body, dynamic internship and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John's University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations.
A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John's is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. As noted in our Vision Statement, our graduates will excel in the competencies and values required for leadership and service in a rapidly evolving world.
Title: Associate Director of Graduate Support & Student Services
Department(s): School of Law - Office of Graduate Studies
Job Description: Reporting to the Associate Dean for Student Services, the Associate Director of Graduate Support & Student Services serves as a senior administrator supporting student-facing operations for all students enrolled in non-J.D. programs. Responsibilities include:
Work with the Student Services Office for the Law School on student support and wellness issues and on student programming, with primary responsibility for implementing all relevant programming for LL.M. students
Provide direct one-on-one counseling to students as needed on an ongoing basis regarding non-academic student affairs needs (wellness, University and Law School policy inquiries, residence life policies, etc.). Serve as point-person on the Student Services team for non-academic LL.M. matters; manage such matters through to completion/resolution.
Coordinate with the Graduate Studies department on communications regarding academic requirements for LL.M. students in the Transnational Legal Practice (TLP) and U.S. Legal Studies (USLS) programs
Serve as first-line responder to LL.M. student emergencies. De-escalate crises through personal intervention and prevent greater harm. Exercise sound judgment in determining when external resources (medical care, law enforcement) are needed and to what extent
Serve on the Law Student Emergency Fund Committee and field all LL.M. student requests for assistance through the Fund.
Liaise with the Student Services department regarding formal accommodations for LL.M. students issued by ODS and ensure accommodations are met, including time-based alterations for exams, note-taking, and receipt of class recordings. Meet with and advise students on accommodations; propose and implement solutions to obstacles to implementation
Working with the Senior Director of Bar Preparation and Associate Dean for Student Services, ensure that bar-track LL.M. students register timely for the bar exam, are aware of the requirements for foreign-lawyer licensure, and are ultimately fully prepared to sit for the bar exam and demonstrate the requisite level of character and fitness for bar admission
Work with the Assistant/Associate Director of Global Engagement and Recruitment to recruit students
Coordinate with the office of Academic Support on behalf of LL.M. students
Manage the peer mentoring program for LL.M. students
Act as liaison with the Student Bar Association (SBA) on behalf of LL.M. students to ensure robust inclusion of LL.M. students in student organizations and Law School student life
Coordinate with ISSSO on inbound international LL.M. student logistics and ensure compliance with University and government regulations
Development and execute bi-annual orientation programming (for Fall and Spring semesters)
Create a supportive, educationally rewarding, and fun culture at the Law School for LL.M. students
Assist Student Services colleagues in planning and executing Commencement ceremonies. Liaise with Graduate Studies and serve as project lead for awarding LL.M.-specific commencement awards. Disseminate graduation application to prospective graduates and collect data necessary for conferral of degrees; provide necessary information on prospective graduates for the three conferral dates per calendar year to the Office of the Provost
Maintain databases of student information, graduation requirements, external scholarships, students on Leaves and Absence, and other demographic data for the LL.M. population
Draft and edit Student Services communications to the LL.M. student population and, as needed, modify all-student messages so to account for the unique needs of LL.M./international students
Provide support for the population of J.D. students from abroad and enrolled under an F-1 visa
Other discrete projects as needed
A J.D. or LL.M. degree
Two to five years of experience working with international students in the educational (preferred), nonprofit, or commercial sectors or in the practice of law
A demonstrated history of providing effective student support
Superb listening, communication, and organizational skills
Very strong writing, editing, and proofreading skills in English essential
Strong interpersonal, organizational, and planning skills
Self-motivation and self-direction
Detail orientation with a sense of creativity
Ability to manage processes and projects
Ability to work well with others at various levels, particularly persons from foreign cultures
Flexibility to attend occasional events/programs taking place outside of business hours
Proficiency in Office365 and the use of distance learning technology
All persons hired are required to be vaccinated and boosted against the COVID-19 virus, subject to the reasonable accommodation provisions of applicable law.
This position may be relocated to any of St. John's University's physical locations at any time.
St. John's offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John's performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events
Any offer of employment is subject to receipt by St. John's University of satisfactory references, verification of employment and education.
St. John's University is an Equal Opportunity Employer and encourages applications from women and minorities. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.
St. John's University is Catholic, Vincentian and Metropolitan. We are committed to attracting, motivating, and retaining a highly qualified and diverse workforce to support our mission of academic excellence and the pursuit of wisdom. Known for over 100 years of proud athletic tradition, our Big East excitement keeps Red Storm fans cheering. Ranked among America's top universities by The Princeton Review, St. John's University educates leaders for today's global society through quality academics, high-tech resources and an expanding international presence. With 1,500 Faculty and 1,400 Administrators/Staff, St. John's is a leading Catholic University in the Vincentian tradition, dedicated to making a positive difference in people's lives through active engagement in issues of energy and resource conservation, social justice and global citizenship. These values enhance the academic experience of more than 20,000 undergraduate and graduate students on three residential New York City campuses in Queens, Staten Island and Manhattan; a graduate center in Oakdale, NY; an international campus in Paris, France and Rome, Italy; and learning centers in other locations worldwide.