Curriculum and Enrollment Coordinator (4575U) - 42638
University of California Berkeley
Location: Berkeley, California
Internal Number: 3450464
Curriculum and Enrollment Coordinator (4575U) - 42638
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The Department of Economics is among the largest teaching and research departments at UC Berkeley, and is consistently ranked among the top five in its field worldwide. The department employs 15 departmental staff, approximately 45 ladder-rank faculty, and maintains a total academic membership of approximately 70 including joint appointments, lecturers, visiting faculty and active emeritus. The size of the Economics student services operation overall rivals that of many schools or colleges at Berkeley, with 1,500 undergraduate majors, 700 degrees annually, 140 PhD students; 800 graduate PhD applications, 200 academic student employees, each year; 150 courses with 40,000 student credit hours annually, 100 visiting concurrent enrollment students, and over $6M in teaching funds and in fellowship funds.
Under the general supervision of the Assistant Director of Course Planning, the Curriculum and Enrollment Coordinator (CEC) is responsible for providing a wide range of curriculum related duties and responsibilities in support of programs in Economics. Responsibilities entail a high level of independence and autonomy, and a high level of administrative and policy analysis on a range of issues. This position serves as the department scheduler and oversees enrollment management for one of the largest teaching department's on-campus; administers, coordinates, and oversees the hiring of academic student employees (ASE); facilitates the teaching evaluation process for all courses in coordination with Campus; and, serves as a key member of the advising team which administers the department's graduate program, as well as an integral part of the Economics student services team. Regularly advises directors, chairs, and committees on administration of the curriculum and interpretation and implementation of university and department policies, including the formulation of department policy and practices.
Application Review Date
The First Review Date for this job is: 09/28/2022.
Assists with planning the curriculum for the department and the creation and submission of the Temporary Academic Staffing (TAS) budget to the college for annual approval. Assists with devising curriculum plans which ensure students' progress through course sequences, avoiding conflicts, and ensuring compliance with campus-wide policies. Provides guidance and recommendations to instructors on issues related to course technology, which includes bCourses, Cal Central, egrades, and Grade Scope.
Consulting with department leadership, oversees and submits to Committee on Courses of Instruction (COCI) proposals for the department. Provide students and faculty with specialized information and explanations regarding Department, College and University policies and procedures relevant to course enrollment, grading policies and disputes, and academic requirements. Assists with student conduct course related cases, which may involve detection of misconduct or overseeing conduct investigation processes in concert with course instructors and GSIs.
Coordinate grading and final exam process - notify faculty of deadlines and monitor grade submissions, oversee final exam scheduling as needed, keep faculty informed of relevant policies and deadlines, including final examination schedules, mid-term reports, and grade submission deadlines. Assist faculty and Instructors with e-grades and ensure that all grades are filed by the registrar deadlines.
Enrollment and Scheduling Management
Leads department course scheduling and enrollment management. Oversees enrollment management of undergraduate and graduate courses. Maintains all graduate and undergraduate grade records and course reports. Schedules De-Cal courses each semester within the SIS system and in coordination with the Chair's Assistant, faculty, and student instructors.
As the Department scheduler, uses judgment and discretion, independently obtains classrooms for courses taking into account the requirements and restrictions of the Campus Scheduling Office, past enrollment trends, instructor preferences, equipment and facility needs, department and campus needs. Consults with Campus Scheduling Office and instructors on issues regarding obtaining appropriate classrooms and advises faculty and director of student services on options. Works with other departments to set up cross-listed and room-shared courses. Consults with directors and chairs as needed and advises the department on student and department needs. Collects, analyzes, and provides statistics on enrollment trends to department management
Advises and recommends enrollment policies to faculty in order to ensure clarity and consistency in enrollment planning. Communicates policy broadly to students using webpages, social media and one-on-one advising. Sets up enrollment limits, seat reservations, and other course restrictions. Responds to student requests regarding course policies, structure, and logistics. When students identify and communicate challenges, the CEC in conjunction with their supervisor will devise strategies and solutions to address and resolve issues.
Student Employee Administration
With input from instructors, recruits, selects student instructors and researchers, including undergraduate (UGSI), graduate GSIS, readers, and tutors. Also oversees the hiring student researcher (GSR) appointments. Oversees the distribution of assignment letters for the fall, spring semesters and summer session (eHire), and input into human resources (SHARE) hiring smart sheet', including timesheets. Supervision of readers and tutors. Responsibilities include working closely with the Head GSI to assign GSIs to several hundred discussion sections for the academic year and for summer session, match GSIs with the appropriate faculty instructors. Assists student instructors with course-related logistics and administration. Monitor and advise DSP accommodation logistics and potential make-up exam arrangements-when warranted.
Coordination with Campus HR (SHARE) of life event actions for student employees (parental/medical leaves, childcare reimbursements, liaising with BIO/LR regarding visa related work eligibility policies etc.) In total, student employees exceed 150+ each academic year.
Graduate Academic Advising
Advise graduate students and Ph.D. candidates on academic and administrative degree requirements through exercising judgment in the interpretation and enforcement of policies and procedures of the Department and Graduate Division.
In conjunction with the Assistant Director of Graduate Student Services helps plan and implement high visibility student events, such as graduate recruitment, spring visit day, start-of-year welcome orientation, and works with departmental staff on commencement ceremony.
Teaching Evaluation Coordination and Analysis
Oversee the course evaluation coordination with the Campus Research, Teaching, and Learning unit to ensure all teaching sessions are set up accurately in the course evaluation system and Campus Solutions. Assists with analysis.
Within an academic department provides and makes recommendations for the improvement of the following programs: Berkeley Economics Semester Abroad Program (BESAP) and Graduate Economics Student Exchange Program (GESEP). In conjunction with the Assistant Director of Course Management organizes, leads, administers, coordinates, and monitors BESAP and GESEP. Primary advisor for faculty and students. Collaborating with the Director of Student Services and Assistant Director of Course Management, the incumbent monitors the enrollment for BESAP, GESEP, and concurrent enrollment students from other departments and UC, Extension, which exceeds 1000 SCH per year.
Implements outreach programs with specifically targeted institutions; advises prospective applicants on necessary academic preparation; appropriateness of program as it pertains to the prospective applicant's goals; reviews domestic and international transcripts for degree eligibility; initiates and arranges student recruitment visits to Berkeley.
Assists in the recruitment, hiring, and supervision of a BESAP Mentor for the ECON 198, visiting student development and culture course for BESAP students.
Maintain professional development and update working knowledge of student affairs administration through attendance and participation at campus and other training sessions, seminars, conferences, and events and active membership in campus and professional organizations, and networking with peers. The Department of Economics provides $1,500 per year toward professional development activities.
Knowledge of student services, curriculum planning, and advising.
Knowledge of and/or ability to learn campus policies and procedures pertaining to undergraduate and graduate education, curriculum, grading, and student conduct, confidentiality (FERPA) and related areas.
Skills in project management, planning, and systems analysis.
Knowledge of and/or ability to learn University-specific computer application programs (including SIS).
Strong organizational skills with attention to detail and ability to multi-task in a high-volume environment.
Multicultural competencies; ability to work with diverse populations.
Effective verbal and written communication skills.
Skills in analytical and critical thinking with sound judgment and decision-making.
Ability to be resourceful, creative, innovative, and flexible.
Ability in problem identification and reasoning; ability to develop original ideas to solve problems.
Strong interpersonal skills.
Skills in service orientation and active listening.
Supervisory skills to hire, train, and provide coaching and guidance to student workers and student interns.
Knowledge or ability to learn complex U.S. visa and immigration procedures, compliance issues, and employment eligibility/authorization for international students and scholars.
Bachelor's degree in related area and/or equivalent experience/training.
UC campus experience.
Salary & Benefits
This is a 100% full-time (40 hrs a week) exempt career position, which is paid monthly and eligible for full UC Benefits. Annual salary is commensurate with experience up to $83,000.00.
Please submit your cover letter and resume when applying.
Referral Source info This job is part of the Employee Referral Program. If a UC Berkeley employee is referring you, please ensure you select the Referral Source of 'UCB Employee' and then enter the employee's Name and Berkeley email address in the Specific Referral Source field. Please enter only one name and email. Other Information
This position is eligible for hybrid work.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
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