Post-Graduate Planning and Experiential Education, Case Western Reserve University
Location: Cleveland, Ohio
Type: Full Time
Internal Number: 10511
Reporting to the Associate Director of Healthcare Careers, the Assistant Director of Healthcare Careers will collaborate with the Health Careers team at Post-Graduate Planning and Experiential Education to develop a comprehensive health advising program for current undergraduates, select graduate students, and alumni of the undergraduate programs at Case Western Reserve University. The assistant director will serve as a source of information and advice about preparation for health professions (medicine, dentistry, optometry, physical therapy, pharmacy, public health, veterinary medicine, nursing, etc.) and support the Healthcare Career Interest Area.
The assistant director will directly advise students in the healthcare career interest area and assist students with the career decision-making process from career exploration to post-graduate outcomes, including attending medical school or other professional health programs, entering the workforce and finding full-time employment, gap-year opportunities, and consulting. In this role, the Assistant Director of Healthcare Careers will design and deliver individual and group advising sessions aimed at students at various stages of their undergraduate work; prepare print and electronic advising resources; meet with individual students and alumni to provide guidance and respond to questions; and prepare composite letters of recommendation as requested by students applying to health-related graduate programs. This position will work closely with the admissions office of Case Western Reserve University and other health professions admissions offices at other institutions.
The Assistant Director of Healthcare Careers is also responsible for contributing to the assessment of the health professions career advising program and developing innovative initiatives to better prepare students for careers in the healthcare field and will support the organization of the Health Professions Career and Graduate School Fair. The Assistant Director of Healthcare Careers will partner with the Post-Graduate Planning and Experiential Education Employer Relations team on employer development and outreach for healthcare related opportunities, including internships, shadowing, full time jobs and gap-year opportunities. In addition, they will work closely with the SOURCE and CCEL teams for research and community service opportunities.
This individual also participates in the broad range of activities and programs offered by the office of Post-Graduate Planning and Experiential Education in support of the overall mission of the office and will oversee the Pre-Professional Scholars Program.
Design and deliver individual and group advising sessions aimed at students at various stages of their undergraduate and select graduate work. Execute and enhance a developmental series of advising sessions that address the preparation and concerns of students planning to explore, apply, enter, and advance in a health-related career, starting with sessions for prospective undergraduates and continuing with sessions for new students beginning their health profession curriculum and for students engaged in a health focused professional school application process. Advising services within the Career Interest Area of Healthcare will include major and career exploration discussions, information about research, clinical, and community service opportunities to explore and test their interests in health-related careers, internship and practicum search, resume and cover letter feedback, mock interviews, guidance for gap-year opportunities, and information about applying for jobs or advanced education. Advise individual students about the application process to professional schools in healthcare, including reviewing drafts of their essays and providing guidance about appropriate sources of letters of recommendation, and tips on preparing for the MCAT, DAT, and other standardized exams. The Assistant Director will help to refer students to Navigators and faculty advisors on campus and provide basic support for academic advising and course selection. Support students in handling uncertainty and disappointment, and redefining goals. Advise and support student organizations related to health professions. (30%)
Develop and deliver programming aimed at introducing students to the range of career opportunities in healthcare, drawing on admissions officers, alumni, employers, and other professionals in these careers. Invite and host representatives of health profession schools and related programs and employers for presentations to students. Create, compile, and maintain reference and resource materials about health professions, including information on medical school and other advanced programs, scholarships and funding sources for unpaid internships and graduate school applications, job and internship boards, industry trends, professional associations, and other relevant resources. Advise and support student organizations related to health careers. Support the Associate Director of Healthcare Careers with the coordination and execution of a Health Professions Career and Graduate School Fair. (25%)
Generate, analyze, and share data and reports about health profession admissions selection criteria and the acceptance rates of applicants from Case Western Reserve University to those programs in collaboration with the Associate Director of Healthcare Careers. (6%)
Build relationships with faculty and staff across campus, particularly departments that teach courses that form part of the curricula that lead to health-related graduate/professional programs, providing information about the expectations of health-related graduate/professional programs, our students' success in the admissions processes, and areas of potential curricular reform. Prepare composite letters of recommendation requested by students applying to health-related graduate/professional programs including medical, dental, veterinary, optometry schools and other relevant programs. Participate in the training of faculty serving as academic advisors to share information relevant to advising students planning to attend health-related graduate/professional programs. (20%)
Provide information to the Undergraduate Admissions Office to help admissions officers respond to questions from prospective students and their families concerning preparation for health-related graduate/professional programs, participating in group sessions and admissions open houses, as requested. Participate in the Admissions interview and selection process for applicants to the Pre-Professional Scholars Program in medicine/dentistry. (6%)
Advise the Pre-Professional Scholars Program (PPSP) medical and dental students. Work closely with the School of Medicine and School of Dental Medicine admissions administration to communicate with students the expectations of the PPSP program. Provide general academic advice and mentoring to PPSP medical and dental students, responding to their inquiries, helping them establish educational goals, and fostering engagement with appropriate resources and opportunities. Monitor the academic progress of students, identifying those who may be in academic or PPSP programmatic difficulty, working with them to develop a plan for addressing the difficulties, and making referrals as necessary. (10%)
Develop professional relationships on a national level with admissions organizations related to health professions, as well as admissions officers of programs to which Case Western Reserve University students and alumni apply or should consider applying. (1%)
Support large, medium, and small scale events at Post-Graduate Planning and Experiential Education including career fairs, networking events, and other workshops and events. (1%)
Perform other duties as assigned. (1%)
Department: Daily contact with staff responsible for pre-professional advising for exchange of information, consultation, and decision-making.
University: Daily contact with colleagues in Post-Graduate Planning and Experiential Education as well as staff from other Student Success Offices. Regular contact with the Undergraduate Admissions Office about programming for prospective students and the selection process for the Pre-Professional Scholars Program. Regular contact with the admissions officers of the School of Dental Medicine and the School of Graduate Studies. Regular contact with departments and faculty responsible for curricular programs that prepare students for medical school and other advanced educational programs in healthcare. Regular contact with the staff of Post-Graduate Planning and Experiential Education, the SOURCE Office, and the Center for Community Engagement and Learning. Occasional contact with faculty serving as academic advisors to undergraduates to share information about preparation for medical school. Occasional contact with the Academic Support, Disability Resources, Counseling Services, the Office of Multicultural Affairs, members of the Residence Life and Greek Life staff, and other offices concerning individual student issues related to applying to medical schools and programming for student groups. Occasional contact with the Office of Student Affairs regarding disciplinary issues related to students' applications to medical school. Occasional contact with the Office of Financial Aid for discussion of student concerns. Occasional contact with the Vice Provost for Undergraduate Education and the Office of the General Counsel about individual student matters.
External: On-going contact with healthcare industry employers, medical, dental, optometry, veterinary, physician assistant, nursing, public health and other healthcare focused schools and post-baccalaureate programs aimed at preparing students as candidates for professional schools. Regular contact with professional associations related to preparation for and admission to medical school. Regular consultation with colleagues in similar positions at other colleges and universities. Occasional contact with parents and/or family members of students or prospective students to answer questions about the admissions process to medical schools.
Students: Daily contact with undergraduates considering health-related careers. Regular contact with alumni seeking advice about applying to health-related graduate/professional programs. Regular contact with student organizations related to healthcare.
Support in the hiring and training of Health Careers Graduate Assistant(s) and work closely with the Career Consulting Intern(s) for the healthcare Career Interest Area.
Fast-paced senior administrative office setting, with frequent interruptions, conflicting priorities, and complex office functions. Occasional evenings and weekends required. This position is eligible for the staff hybrid work program.
In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.
Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.
Case Western Reserve University has implemented a COVID Vaccination policy requiring evidence of COVID-19 vaccination for all students, faculty and staff with an on-campus presence. Religious and medical exemptions may be provided in accordance with applicable federal and state laws. For more information go to: https://case.edu/equity/covid-19-accommodations. Applicants may contact the Office of Equity at 216-368-3066 /[email protected] for information regarding religious or medical exemptions as an accommodation.
Experience: 3 years of experience working in one of the following healthcare professions: dentistry, optometry, physical therapy, pharmacology, public health, veterinary medicine, physician assistant, or medicine; or advising students for health careers or admissions to healthcare focused institutions of higher education, or related student support areas within a four-year college or university environment.
Education: Master’s degree required.
Record of initiative and leadership in developing educational and advising programs for high-ability/achieving students.
Experience in a health profession or health-focused academic or administrative department.
Excellent oral and written communication skills. Excellent interpersonal-skills and ability to support and challenge a diverse population of high-ability undergraduates.
Ability to apply independent judgment and decision-making skills to issues related to university policies and procedures.
Proven success working in a collaborative environment.
Ability to assimilate and communicate information to a variety of audiences.
Proficiency in current software applications: electronic calendar, word-processing, email, database (preferred); software for data analysis such as Excel, online appointment scheduler and ability to learn the student information system quickly.
Ability to meet consistent attendance.
Ability to interact with colleagues, supervisors, and other stakeholders face to face, through video-telephony software programs, email, and phone.