We are seeking a DrPH Administrative Coordinator. The Doctorate in Public Health (DrPH) Administrative Coordinator provides key administrative support for many aspects of the schoolwide DrPH Program. This includes development and maintenance of program media sites, scheduling for program committees and other stakeholders, drafting a variety of program communications, and event planning. The DrPH Administrative Coordinator will work closely with the DrPH Program Office team, as well as highly accomplished prospective and current students, world-class faculty, and talented staff across the Bloomberg School of Public Health. This position requires a tech savvy professional who can communicate with tact and skill in a fast-paced, high-volume program.
Specific Duties & Responsibilities
Develops and updates DrPH website, including coordinating student and concentration video testimonials.
Updates DrPH program segments in the university catalog.
Creates and maintains social media presence (LinkedIn & FaceBook).
Creates and maintains student directory.
Gathers material for and drafts quarterly program newsletter.
Provides backup support for the prospective student email account.
Updates program documents such as handbook.
Schedules meetings of DrPH Executive Committee, Student Matters Subcommittee, Comprehensive Exam Subcommittee, Admissions Subcommittee, and other program-specific meetings, including creating/monitoring doodle polls, emailing calendar invites, creating Zoom meeting sessions, ordering catering, and reserving meeting rooms.
Provides support for DrPH events including orientation, webinars, admitted student visitor days, advisor briefings, seminars and open houses.
Maintains calendar of DrPH Director and Program Manager in relation to DrPH program-related events.
Assists with program communications such as concentration letters to incoming students, letters to departments regarding advisors, annual review letters, and other program communications.
Schedules and supports DrPH First-Year Seminar.
Maintains program tracking sheets and files program documents.
Maintains secure electronic records systems, including those for confidential student records.
Develops knowledge of School academic and administrative policies and procedures.
Other duties as assigned.
High School Diploma or graduation equivalent
Three years related experience
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula
Bachelor's Degree preferred.
Three (3) years related experience, preferably in academic or student services administrative environment.
Experience in higher education administration, a plus.
Special Knowledge Skills & Abilities
Highly organized self-starter with strong attention to detail.
Demonstrated ability to communicate effectively and creatively both orally and in writing with a varied constituency including, faculty, staff, and students.
High level of proficiency with social media and website design.
Demonstrated customer service orientation.
Proficiency in computer applications such as MS Office (Outlook, Excel, Word and Power Point), Zoom, SharePoint, Adobe (Acrobat), and web content management systems; can quickly and easily learn new software applications.
Skills in time management and managing multiple projects.
Curiosity to develop knowledge of academic issues in higher education and online academic programs.
Demonstrated ability to work effectively with a diverse workforce.
Classified Title: Administrative Coordinator Working Title: DrPH Administrative Coordinator Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $17.95 - 25.30/Hr (Commensurate with experience) Employee group: Full Time Schedule: M-F, 8:30 am - 5:00 pm Exempt Status: Non-Exempt Location: Hybrid / School of Public Health Department name: Sr Assoc Dean for Acdmc Affairs Off of Personnel area: School of Public Health
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
The successful candidate(s) for this position will be subject to a pre-employment background check.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
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