Administrative Assistant-College for Public Health & Social Justice
Saint Louis University
Location: St. Louis, Missouri
Internal Number: 2022-05846
Under general supervision, perform administrative duties for College for Public Health & Social Justice and Public Health academic programs, including student support, compiling information and analyzing data, updating databases and other documentation, preparing correspondence, and other administrative tasks.
POSITION TASKS AND RESPONSIBILITIES:
Master of Public Health program: Prepare and process confidential correspondence (reports, agendas, meeting minutes, and general registrar forms); compose and type routine correspondence, memos, letters, reports, etc.; maintain program calendar; send meeting notifications as necessary. Enter program data (course schedule, academic catalog revisions, and faculty advisor assignments) into university systems such as Courseleaf and Internet Native Banner. Correspond with students for registration and process registration overrides, as needed.Gather and maintain course syllabi; update program tracking databases; and assist with general program improvement initiatives.
Ignatian Scholars: Assist with program administration including preparing and distributing announcements/communication, matching students to opportunities, tracking opportunities at host organizations, tracking student completion of the program, and coordination of course activity in Canvas. Interface with functional areas across the college and university, including admissions, recruitment, and programmatic leadership. Serve as liaison to students and mentors participating in the program by answering questions and supporting issue resolution.
Public Health Event Planning: Regularly coordinate activities and events including student services events and commencement activities, coordinate department computing and software resources; design event posters and flyers; prepare and assemble materials; make, confirm, and process travel arrangements and expense reports; schedule appointments; order catering; order marketing materials and office supplies as requested.
Maintain electronic and standard file system. Develop and organize procedure manuals.
May supervise student workers; work collaboratively with coworkers.
Performs other duties as assigned
KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:
Knowledge of office practices and procedures
Knowledge of Word, Excel, PowerPoint, Publisher, and Canvas
Excellent customer service skills
Verbal and written communication skills
Program coordination skills
Ability to compose and edit correspondence
Ability to prepare reports and publications
Ability to manage multiple tasks simultaneously
Ability to type and operate personal computer, various software programs, and modern office equipment
Ability to handle situations where limited standardization exists
Ability to deal with frequent interruptions
Ability to maintain confidentiality
High school diploma; associates or bachelors degree preferred
Three+ years of relevant experience
Saint Louis University requires COVID-19 vaccinations and a booster dose for all students, staff, and faculty who are physically present on our St. Louis campuses. As a prospective and/or a new employee at Saint Louis University, you will be/are required to comply with the Universitys vaccination protocol. Proof of full vaccination is required before the start of employment in order to work at Saint Louis University. If you are not vaccinated, you are required to begin the vaccination process at the time of your first day of employment and submit proof of full vaccination within 30 days of your start date. Exemptions may be granted on the grounds of religious beliefs or medical circumstances. Failure to comply with the vaccine requirement within 30 days of an employees start date will result in termination of the employment.Â Proof of vaccine will be submitted through an online portal made available to you during your Workday onboarding tasks.
The University will require all students, faculty and staff to obtain a booster vaccine dose prior to their start date, This applies to:
All adults over the age of 18 years who completed their vaccine series with Pfizer or Moderna at least 6 months ago.
Those who received the J&J vaccine at least two months ago.
Saint Louis University(SLU) is a private, co-educational Jesuit university located in St. Louis, Missouri, United States. Founded in 1818 by the Most Reverend Louis Guillaume Valentin Dubourg SLU is the oldest university west of the Mississippi River. The University has campuses in St. Louis, Mo. and Madrid, Spain. SLU values academic excellence, life-changing research, compassionate health care, and a strong commitment to faith and service. For nearly 200 years, the University has gone beyond teaching facts and figures, encouraging students to form ideas and identities. Today, SLU students are nearly 14,000 strong. The University has invested vast resources to advance academic programs and enhance the student experience. SLU also is a major research institution where premier researchers tackle local and global challenges. And the University's commitment to community service has earned it national acclaim and bolstered its status as a character-building college.