Additional Information: **Please provide a cover letter and resume with your application submission.
POSITION SUMMARY The Administrative Assistant in the Office of the Vice President of Student Affairs (VPSA) provides administrative support to the Student Affairs leadership team. This position offers a wide variety of administrative tasks to support and incrementally advance assigned projects toward accomplishing goals and desired results, including but not limited to areas across the Student Affairs' leadership team portfolio, subject to management overview and supervision. ESSENTIAL FUNCTIONS OF THE JOB
General Business Operation Support Serves as the initial point of contact and screening for visitor access to the Vice President of Student Affairs Office. Performs responsibilities directly related to the management and general business operations of the Student Affairs division, including coordinating correspondence for the Student Affairs leadership team and the division, coordination of travel, coordination of meetings, reservations, agendas, and meeting minute distribution, supporting division monetary and budgeting transactions, collaborating with Executive Assistant to establish division procedures, maintaining schedules of the leadership team as needed.
Carries out major assignments in conducting the operations of the division. Manages capital equipment, coordinates all information flow directed to the Student Affairs leadership team and the Division, and performs other responsible administrative responsibilities on behalf of the division that requires the exercising of independent discretion pertaining to matters of significance.
Collaboration and Customer Service Maintains excellent working relations with the public, students, and internal contacts as representative of the division. Advises and influences students on various matters, including students who have been referred to the Vice President's office. Provides additional training and support to all division staff regarding divisional information, operations, and procedures. Works assigned schedule, exhibits regular, and predictable attendance, and works outside of normal schedule as needed to meet workload demands.
Diversity, Equity, & Inclusion Helps to ensure the College meets its responsibilities in identifying areas of opportunity and systemic concerns while reporting complaints alleging discrimination.
Creates a welcoming, inclusive, equitable, and productive work and learning environment where all students, faculty members, and college employees feel valued and able to contribute to their full potential, regardless of their differences. OTHER DUTIES & RESPONSIBILITIES Attends all required meetings and training. Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and community members.
CORE COMPETENCIES Professionalism, Managing Work, Continuous Improvement, Customer/Student/Employee Focus, and Collaboration, Communication Quality Orientation Technology Savvy Positive Approach, and Managing Relationships
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of: Student development theory, standard office procedures, and practices; office administration; business English word usage, spelling, sentence structure, and punctuation; business and legal formats.
Skill in: Excellent verbal and written communication; organization; customer service; conflict resolution; general typing; application of job software including word processing and spreadsheets; proofreading standard business correspondence and other written documents; customer service; office organization; creating functional report formats; verbal and written communications; performing mathematical calculations including addition, subtraction, multiplication, decimals, percentages, and fractions.
Ability to: Develop and maintain effective working relationships with associates, vendors, students, telephone users, and the general public; maintain confidential and sensitive information; use sound judgment; perform complex tasks and prioritize multiple projects; effectively communicate information in oral and written forms; excellent listening skills and participant in collaborative work; develop and maintain effective working relationships with colleagues and stakeholders across the College; effectively work with persons of varying cultures and diversity; problem solve effectively; exhibit a pleasant public manner and telephone etiquette; originate correspondence; work independently.
PHYSICAL REQUIREMENTS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions described in this position description. While performing duties of this job, the employee regularly exhibits digital dexterity when entering data into a computer. The employee regularly stands and walks for extended periods of time and occasionally sits. The employee converses verbally with others in person and by telephone. The employee occasionally reaches with hands or arms, climbs or balances, and stoops, kneels, crouches, or crawls. Vision demands include close, relatively detailed vision when focusing on a computer screen. The employee occasionally lifts or exerts a force of up to 10 pounds when moving files, boxes, and other materials.
MINIMUM QUALIFICATIONS An Associate's Degree in a related field and three (3) years of administrative office experience.
State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s).
*An appropriate combination of education, training, coursework, and experience may qualify a candidate.
Columbus State Community College has been meeting the diverse educational needs of the Central Ohio community for more than 50 years. The college is proud to be an important contributor to the growth and progress of the region and to serve as the front door to higher education in Central Ohio. From the first graduating class in 1965 through this year, 50,000 students have earned associate degrees in 50-plus technical fields and academic transfer programs. Columbus State also offers Associate of Arts and Associate of Science degree programs whose coursework fulfills the freshman and sophomore year requirements for bachelor’s degree programs offered by four-year colleges and universities throughout the state. Specific transfer agreements with more than 40 colleges and universities are in place at Columbus State, and new direct-to degree partnership programs are being developed all the time. Columbus State now has two campuses serving Central Ohio educational needs. The Columbus Campus is located on 85 acres in downtown Columbus. The 108-acre, full-service Delaware Campus welcomed its first students in 2010. Additionally, Columbus State offers classes at nine convenient regional learning centers throughout Central Ohio.