Administrative Assistant, Student Affairs & Athletics - University of Saint Joseph
University of Saint Joseph
Location: West Hartford, Connecticut
Internal Number: 152620
Location: West Hartford, CT Category: Staff Posted On: Tue Aug 30 2022 Job Description:
The incumbent in this position supports and coordinates a fast-paced, student facing office and provides administrative support to the Dean of Student Life, and the Director of Athletics. The position serves as a conduit between the Division of Student Affairs and the University community by interacting with students, parents, faculty, staff and administration. The incumbent assists with almost all aspects of maintaining the functions under the direction of the Dean of Student Life. Excellent communication and computer skills, as well as organizational abilities are required in order to perform this job successfully. Prefer experiences in high traffic office environment, specifically a college or University environment. This is a standard office environment, with ability to travel to and attend events on and off campus.
Responsibilities (Include but are not limited to)
Manages all aspects and functions of the Dean of Student Life's office and operations.
Acts as the first point of contact and reception for the Division of Student Affairs and Athletics.
May act as receptionist for the Dean of Student Life, answers and screens telephone calls, visitors and/or mail, takes messages.
Responds to routine requests for information regarding all Student Affairs programs and events and refers complex requests to appropriate staff or faculty members.
Organizes work flow and initiates follow-up action and communications on behalf of Dean of Student Life.
Organizes and maintains files and records in accordance with University policies, and follows up on pending matters.
Manages club and organization event request submissions.
Oversees space reservation for McGovern Hall (student center).
Uses appropriate technology to compose and produce professional correspondence, minutes of meetings, presentations, spreadsheets, databases, reports and marketing materials (e.g., brochures, newsletters, Jenzabar updates, eRezLife updates).
Manages p-card and budget reconciliation for the Division of Student Affairs and the Director of Athletics.
Uses appropriate software and information sources to continually update and improve the divisions web presence.
Supports Student Affairs and Athletics in events, including occasional evening and weekend events, such as but not limited to receptions, open houses, career fairs, recruitment events, orientation, and commencement.
Establishes own work priorities under the policies and procedures of the School/Department.
Uses appropriate discretion and judgment relating to the Dean of Student Life's schedule, correspondence and commitments.
Recognizes and maintains circumstances of a confidential nature.
May include the purchasing of supplies off campus and bringing to campus for event setup.
Education & Experience
High School diploma or equivalent required; Associates or Bachelor's degree preferred.
Three to five years' experience as an administrative assistant strongly preferred
Experience in higher education a plus
Demonstrated ability to work collegially, balance and prioritize assignments, manage multiple projects, problem solve and offer clerical support to more than one person
Strong organizational, interpersonal, and customer service skills; ability to manage changing priorities and meet deadlines
Excellent oral and written skills and ability to communicate comfortably with students, colleagues, and external constituents.
Ability to work in a fast paced, customer service environment with patience, flexibility and attention to detail
Possess solid general computer skills, including ability to work in a Windows environment. Proficiency with MS Office Suite, Internet, and other programs as needed (e.g., mail merge, data base management). Familiarity with specific applications used by the University/Department a plus.
Demonstrated ability to recognize and appropriately handle matters of a confidential nature
Professional, courteous demeanor and appearance; ability to work professionally with students, faculty, staff and administration and represent the University professionally to the public
Ability to perform library and community research
Cultural competency to work with diverse student and/or employee population
Commitment to the mission of the University of Saint Joseph
Physical ability to perform the essential functions of the position, with or without reasonable accommodation.
The anticipated salary range for this position is $22.56 to $25.13 per hour. The final offer will be based on the successful candidate's qualifications and experience.
The University of Saint Joseph believes it must play an active role in creating a community of employees that is diverse, inclusive and equitable. Our work benefits greatly from the contributions of people of color, people from different socioeconomic backgrounds, women, LGBTQ+ people, and individuals with disabilities. Hence, we strongly encourage applications from people with these identities or who are members of other marginalized communities.
The University of Saint Joseph, founded by the Sisters of Mercy in the Catholic tradition, provides a rigorous liberal arts and professional education for a diverse student population in an inclusive environment that encourages strong ethical values, personal integrity, and a sense of responsibility to the needs of society.At University of Saint Joseph, our mission statement profoundly resonates with our faculty and staff and serves as the foundation upon which our employment policy is built.We seek to attract, develop and retain individuals who are committed to our mission. We are committed to providing an environment where diverse talents, perspectives, experiences and contributions are recognized, and one that promotes the "growth of the whole person" with resources that enable employees to meet professional and personal life needs.