Develops high-level, thorough understanding of Department and University policies.
Collaborates and consults with staff and relevant administrators such as FAAA, Director of Graduate Studies (DGS), Director of Undergraduate Studies (DUS), Architecture Minor Advisor, MAPH (Master of Arts Program in the Humanities), Art History Faculty Advisor, Faculty, and Department Chair.
Conscientiously coordinates the administrative work of the graduate and undergraduate programs by interpreting policy, assisting students and administration with admissions/recruitment, tracking degree requirements, organizing courses and teaching responsibilities, following up on job placement / alumni, notifying students about internships and professional opportunities, matching students with advisors, and other related activities.Â
Maintains accurate records on student fellowships and financial aid, provides reporting and other related information as needed.
Schedules courses and classrooms, incorporating the needs of other University and external partners; tracks and maintains bidding and enrollment reports; supports course registration and curricular initiatives. Maintains course records.
Works with faculty on various related committees regarding the Departmentâ™s degree programs, student progress, and internal fellowship competitions.
Advises faculty and FAAA about student concerns; discerns when issues need to be elevated and to whom; provides data as needed.
Maintains electronic records and collects data for grant reporting. Attends faculty meetings as appropriate.
Assists students and faculty seeking information about student affairs policies, FERPA compliance, and Title IX referrals; represent the department in student affairs training sessions.
Supports the appointment and other academic processes for faculty and other academic appointees. Includes tracking OAA appointment planning, helping to develop job ads, meeting requirements and deadlines, drafting memos for Chair, assisting with on-boarding academics from initial communications and making travel arrangements to acclimating them to the Department, University, and City, supporting unionized lecturer reviews.
Uses general understanding and experience to administer the delivery of services to program participants and/or beneficiaries.
Interacts with faculty, researchers and staff for committee work or information.
Performs other related work as needed.
College or university undergraduate degree.
Two years of relevant experience.
Technical Skills or Knowledge:
Proficiency with Microsoft Word, Excel, Outlook, and a capacity to learn new database/reporting software.
Knowledge of Mac computers, PeopleSoft, Photoshop, InDesign, and Drupal.
Critical thinking and creative problem solving.
Self-motivated to seek answers to new questions and continuously refine approaches/processes.
High level of attention to detail and ability to be accurate.
Commitment to flexibility, adaptability, and team building.
Compose original communications in English that are accurate, concise, and provide clear action items for recipients.
Edit and proofread documents in English at a high level.
Maintain confidentiality and use discretion.
Create and maintain a professional network of administrators within the University.
Recognize and anticipate multiple factors that impact the particular project at hand.
Meet deadlines and complete work on time.
Keep tasks and documentation organized.
Take direction from faculty and staff supervisors.
Maintain a website.
Interact with others in a positive and supportive manner.
Familiarity with the University and City of Chicago.
Letter of Interest in the position (required)
References Contact Information (3)(required)
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