Administrative Assistant, Africana Center and Latinx Center
Location: Somerville, Massachusetts
Internal Number: 17780
The Africana Center at Tufts University works to implement programs designed to encourage and support the intellectual and individual growth and awareness of all Tufts Undergraduates. These programs include lectures, workshops, concerts, and films, as well as a range of additional activities and programming that reflect and celebrate the intellectual and cultural traditions of people in the African Diaspora. The Center also sponsors programs that promote an understanding of and respect for diversity, multiculturalism, and equity issues.
The Tufts Latinx Center was founded in October 1993 as a space and resource for Tufts University students and community members to gather, learn, share experiences, support and appreciate Latinx identities. As one of the centers within the Division of Student Diversity and Inclusion, the Latinx Center seeks to contribute to Latinx/Hispanic/Caribbean/Latin American students’ success at Tufts University by providing resources, guidance and programming for academic achievement, identity development, belonging, and leadership in collaboration with students, staff, faculty, alumni, and the greater community.
What You'll Do
This is a hybrid role expected to be in person for programs and events scheduled in advance and occasionally for routine work, but otherwise has flexibility for remote and in person work.
Reporting to the Senior Director of the Africana Center and Director of the Latinx Center, the Administrative Assistant provides comprehensive administrative support. S/he/They will handle complex and confidential situations and requests and will oversee the daily operation of the Africana Center and Latinx Center, evaluating workflow and productivity and providing direction and guidance to office staff. The Administrative Assistant will provide detailed and complex administrative support for the major processes in the Centers, including carefully monitoring budget accounts, uploading financial data, and executing authorized financial transactions responsibly. They will gather data, conduct research, and draft drafts reports and other complex documents and materials, including proofreading and editing, designing layout and graphics for brochures and presentations as needed. S/he/They will plan and coordinate meetings and special events, including contacting speakers, designing promotional material, and coordinating support for speakers and presenters. May also coordinate programs and/or projects for department.
What We're Looking For
Knowledge and skills as typically acquired by a high school diploma/GED and 5+ years of administrative experience OR a bachelor's degree and 3+ years of experience.
Advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet and database knowledge.
Tufts is a leader in American higher education, distinctive for its success as a moderately sized university that excels at research and providing students with a personal experience. Our unique combination of research and liberal arts attracts students, faculty and staff who thrive in our environment of curiosity, creativity and engagement.