Position Description Permanent exempt. Exempt employees are considered "at will" and serve at the discretion of the appointing officer.
The position is 100% grant-funded by Student Equity funding. Student Equity and Achievement (SEA) funding supports California Community Colleges in advancing the system-wide goal to boost achievement for all students, with emphasis on eliminating achievement gaps for students from traditionally underrepresented groups. The position is reviewed and funded on a yearly basis, and appointment is subject to change dependent upon grant status.
Under the general direction of the Vice-Chancellor of Student Affairs the 1823 Senior Administrative Analyst plans, organizes, and leads complex, sensitive, and detailed analytical work within the Office of the Vice-Chancellor and the Student Affairs Division. The 1823 Senior Administrative Analyst will direct and perform difficult, complex, and/or sensitive projects. Duties include, but are not limited to, performing analytical work, developing budgets, measuring performance, coordinating/conducting trainings, reporting findings, and presenting recommendations to management, departments, officials, and stakeholders. 1823 Sr. Admin Analyst performs difficult and complex analytical and/or management support services requiring independent judgment on matters involving sensitive and confidential information in supporting the Vice-Chancellor of Student Affairs. Job Duties The duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list. 1. Plan and perform financial analyses including forecasting of SEA budget. Maintain, monitor, reconcile, and manage financials. 2. Manage complex daily operation of the Office of the Vice-Chancellor of Student Affairs (VCSA), develop rules, procedures, and protocols for the VCSA Office, document policies and procedures for succession planning in Student Affairs. 3. Develop, implement and monitor new and revised reporting system. Conduct difficult and detailed studies and identify administrative problems. Evaluate, analyze, and implement new policy and procedures for internal controls in the Student Affairs Division. 4. Prepare and present reports with recommendations and appropriate justification. Manage and oversee time-sensitive and/or confidential special projects in Student Affairs. May occasionally represent the VC by attending meetings in their absence. 5. Use independent judgment to keep VC informed of all matters that require their attention. Respond to inquiries from students, staff, faculty, administrators, and external constituents. Serve as the liaison to various internal and external constituencies, including screening internal and eternal correspondence. 6. Assist in informal and formal complaints and escalations in Student Affairs. Work with discretion and independent judgment in matters of policy and general operations of the VC Office including controlling the release of sensitive information to authorized personnel and confidentially seeking information about students as needed. 7. Manage the development and preparation of reports for the Board of Trustees, budgets, and grant proposals; collect data and perform research as directed, including the preparation of a variety of financial and statistical reports, with attention to accuracy, completeness, and conformance with applicable rules and regulations. 8. Utilize technological skills to help manage extensive databases, create complex presentations, and reports, schedule meetings via Outlook Calendar and Zoom, collect detailed information. 9. May be required to supervise personnel. 10. Perform other duties, as assigned.
NOTE: This position is not represented by a bargaining unit.
Minimum Qualifications 1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university and three (3) years of full-time equivalent experience performing professional-level analytical work as described in Note A; OR 2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B and two (2) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR 3. Possession of a baccalaureate degree from an accredited college or university and four (4) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR 4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and three (3) years full-time equivalent performing professional-level analytical work as described in Note A. SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis, reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30-semester units/45 quarter units. Notes on Qualifying Experience and Education: A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development, and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1823, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development, and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1822 is considered qualifying. B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting, or other fields of study closely related to the essential functions of positions in Class 1823.
Note: Work experience with the District as a College Work Study student or Lab Aide (3591) Classification will not be considered or applied as qualifying experience. Desirable Qualifications 1. Experience in using Microsoft Outlook, Calendar, Word, Excel, Power Point; Adobe Applications, 2. Experience in budget development, budget management and procurement. 3. Two or more years of experience utilizing Banner software or similar computer software or system, FERPA regulations. 4. Experience in prioritizing and completing multiple tasks and meeting deadlines. Ability to take initiative and adapt to changing priorities. 5. Effective interpersonal skills. Demonstrated ability to perform duties with a high level of professionalism, discretion and diplomacy. 6. Excellent planning and organizational skills. 7. Demonstrated ability to handle sensitive issues and maintain confidentiality. 8. Demonstrated ability to work with a diverse population of students, employees, and communities. 9. Experience and knowledge of higher education high level management operations.
Benefits New employees hired on or after October 1, 2013 will contribute 2% of salary to the San Francisco Retiree Health Care Trust Fund (RHCTF)
Additional Days off with Pay: As stipulated in the appropriate bargaining agreements and board resolutions, Classified employees working full-year (260 days/year) work schedules are granted, as paid days off, the days between Christmas Day and New Year's Day, as well as an additional five (5), paid days off during spring break. Eligible school-term-only (STO) employees who are not scheduled to work the designated days between Christmas and New Year's Day shall be granted three (3) paid days off to be scheduled by mutual agreement between the employee and supervisor. Eligible school-term only (STO) employees who are not scheduled to work the days designated as Spring Break will not be paid for these days off.
Application Procedure To be considered for this position, the following materials must be submitted by the filing deadline. Applications filed without the required documents will be rejected. NOTE: THE EMPLOYMENT HISTORY PORTION OF THE APPLICATION MUST BE COMPLETED. 1. Completion of online application (start by clicking on "Apply for this Job" button at the top of this page); AND 2. A letter expressing interest in the position specifically indicating how you meet the Minimum and Desirable Qualifications as listed in this announcement and identifying the department above; AND 3. A current resume summarizing educational background and related work experience; AND 4. Education verification as stated below:
Educational Verification: Verification of qualifying education must include copies of transcripts, diplomas or certificates posting your degree(s) and major(s). If verification cannot be obtained, the applicant must submit a signed statement with the application explaining why such verification cannot be obtained. Requests for the waiver will be considered on a case-by-case basis. Foreign degree(s)/coursework used as qualifying to meet minimum qualifications must be evaluated by a foreign degree evaluation services organization, before an application can be processed. Please contact the CCSF Human Resources Department at (415) 452-7660 for evaluation sources. Failure to submit the required verification or request for waiver with the application at the time of filling will result in rejection of the application.
Verification of Experience: Verification of experience may be requested at any time during this recruitment and selection process. If requested, verification of experience needed to qualify must be submitted on the employer's letterhead and indicate the name of the applicant, job title, dates of employment, hours/week, and duties performed, and must be signed by the supervisor and/or appropriate company representative.
Verification of experience may be waived if impossible to obtain. The applicant must submit a signed statement with the application explaining why verification cannot be obtained. Waiver requests will be considered on a case-by-case basis. Failure to submit the required verification or request for a waiver at the time of verification is requested may result in the rejection of the application ADA Statement Applicants who require a reasonable accommodation to participate in this hiring process should contact the Title 5/EEO/ADA Compliance Officer at 415/452-5053 to make the necessary arrangements. Please be aware that verification of a covered disability under the ADA may be required. Selection Procedure/Conditions of Employment Applications will be screened for relevant qualifying experience Additional screening mechanisms may be implemented in order to determine applicants qualifications. Only those applicants who most closely meet the needs of the department will be invited to participate in the selection process Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.
NOTE: This position is not represented by a bargaining unit. Terms and conditions for Reduced Work Week (RWW) does not apply to unrepresented classified management and supervisory employees
New Hires: As approved by the governing Board of the San Francisco Community College District, beginning October 1, 2021, City College of San Francisco requires that new and current employees, students, and business partners participate in the Covid Safety Campaign. All parties entering CCSF facilities must demonstrate proof of covid vaccination in compliance with current CDC and SFDPH guidelines. New hires must submit documentation for verification to the Human Resources Department.
Employees who are current, Permanent-Exempt, full-time, full year in Class 1823 Sr. Administrative Analyst with City College of San Francisco qualifies to be considered as an internal transfer candidate. Internal Transfer applicants must submit an application according to the application procedure identified above, AND indicate on the letter of interest that they are applying as an internal transfer candidate.
EEO Statement It is the policy of the City College of San Francisco to provide all persons with equal employment and educational opportunities regardless of race, color, ancestry, national origin, ethnic group identification, religion, age, gender, marital status, domestic partner status, sexual orientation, disability or AIDS/HIV status, medical conditions, gender identity, or status as a Vietnam-Era veteran. These categories specifically include status as a lesbian, gay, bisexual, transgender, or questioning person in any District program or activity. For further information, contact the Title 5/EEO/ADA Compliance Officer at (415) 452-5053. Posting Detail Information Posting Number CS00211P Job Open Date 08/23/2022
Job Close Date 09/06/2022 Open Until Filled No Contact Dr. Lisa Cooper Wilkins, Vice-Chancellor of Student Affairs Contact Phone/Extension 415-239-3382 Contact Email [email protected]
Applicant Documents Required Documents 1. Letter of Interest 2. Resume 3. Copy of Diploma and/or Transcript
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