Job Family: Administrative Professional - OT Eligible, Civil Service - OT Eligible
Summary of Duties:
The Pre-Clerkship Coordinator position provides complex and confidential coordination of the clerkship program and support to the Associate Dean of Clinical Education on the WSU Tri-Cities campus. This position exercises independent judgement and discretion in work related to the day to day operations of the ESFCOM campus in Tri-Cities.
Responsibilities include but are not limited to: coordinating the day-to-day operations for the ESFCOM clinical campus weeks during M1 and M2 years; coordinating student schedules for the 1st and 2nd year clinical campus week; maintaining open communication and collaboration among internal and external constituents; composing complex correspondences and materials for the office; serving as the first point of contact for the office and fostering relationships between WSU and external entities; maintaining databases; analyzing data to identify process inefficiencies and support the ADCE efforts in ensuring policy compliance.
Your application materials will be evaluated for either a Student Services Coordinator/Advisor 1 job title or a Program Specialist 2 job title.
Essential Job Functions:
45% Pre-Clerkship Coordination
30% Pre-Clerkship Student Support & Advising
15% Special Project Management
5% Administrative Support
Required Qualifications - Student Services Coordinator/Advisor 1 (SSC/A1): Positions require a Bachelor's degree and two (2) years of professional work experience in student services or related education/experience. A Master's degree in a related field may substitute for one (1) year of professional work experience. Any combination of relevant education and professional experience may be substituted for the educational requirement on a year-for-year basis.
Additional Requirement for the SSC/A1 job title: Bachelor's degree in health sciences, business administration, public administration, education or other related field. Experience may be substituted for education.
Required Qualifications - Program Specialist 2: A Bachelor's degree OR equivalent education/experience.
Additional Requirements for both job titles:
Demonstrated experience building complex schedules, and using scheduling software tools.
Demonstrated critical thinking and influencing skills.
Demonstrated proficiency with Microsoft Office suite products.
Demonstrated ability to make independent judgments and solve problems.
Excellent organizational, time management, and attention to detail skills and ability to initiate and complete projects independently and with specific deadlines.
Excellent oral, written, and interpersonal communication skills.
Experience in or familiarity with clinical operations/physician offices/hospital administration.
Demonstrated experience and training in healthcare delivery (manager, ward clerk, etc.).
Demonstrated awareness of and ability to collaborate and integrate with the local host agencies.
In accordance with Washington State Governor's Proclamation 21.14.3, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Full vaccination status or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious accommodation is available at https://hrs.wsu.edu/covid-19/vax-verification/. Please contact HRS at [email protected] or 509-335-4521 if you have questions.
Area/College: Elson S. Floyd College of Medicine Department Name: Department of Medical Education and Clinical Sciences, Tri-Cities Clinical Campus City, State, Zip: Richland, WA 99354 Department Link:https://medicine.wsu.edu/ Monthly Salary:
Student Services Coordinator/Advisor 1: $4,050 - $4,940; Commensurate with qualifications.
Program Specialist 2: Range: 42 | $3,401 -$4,425. Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.
FTE: 1.0 This is a Permanent position. Screening Begin Date:September 2, 2022; position will remain open until filled. Background Check: This position has been designated by the department to require a background check. Application Instructions: Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application. Required Documents:
2. Cover letter
Time Type: Full time
Position Term: 12 Month
WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.
WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected].
Founded in 1890 in Pullman, Washington State University (WSU) is Washington’s land-grant university with an overarching mission of improving the quality of life for all citizens – locally, nationally, and globally. WSU is committed to innovation and excellence in research and scholarship. WSU has a current enrollment of over 30,000 undergraduate, graduate, and professional students and approximately 6,000 faculty and staff at its five campuses (Pullman, Spokane, Tri-Cities, Vancouver, and Everett), as well as its numerous other locations across the State of Washington and online through its Global Campus. U.S. News & World Report's 2016 "America's Best Colleges" rankings place WSU in the top 75 public national universities. WSU was one of only three Northwest universities to be placed in the top two tiers, along with the University of Washington and the University of Oregon. WSU is ranked as a "highest research activity" institution by the Carnegie Foundation and is in the top 12 percent of research universities as reported by the National Science Foundation. Also, WSU was recognized by the Carnegie Foundation for the Advancement of Teaching for its engagement activities with its C...ommunity Engagement Classification.WSU employs approximately 6,000 faculty and professional staff and the University deeply values diversity among its faculty, students, and staff. WSU students represent diverse social, economic, and ethnic backgrounds: approximately 10 percent of WSU students hail from outside the state of Washington, and approximately 6.8 percent are international students. WSU annually awards more than $280 million in scholarships and financial aid to approximately 17,000 undergraduate students.