Full-time, Administrative Administrative Associate 3, Non-exempt, Market Range 6
The College of Arts and Sciences seeks a Banner Coordinator to coordinate the Banner training program for departments in the College of Arts and Sciences, including timetable entry and management, and student related entries (major/minor declarations; advisor assignments; add/drop courses); and to develop best practices in Banner for the College. This position provides Banner and academic support services to the departments of Classics, Philosophy, and Religious Studies, and provides specialized Banner support to department heads, faculty, and advisors for student-related actions and timetable management, as well as specialized support for undergraduate student services, and graduate program needs, including fee waiver reconciliation and reimbursement.
As Banner trainer, the Banner Coordinator provides Banner system training to departments within Arts and Sciences, developing training materials, determining when to offer training, and scheduling space for the training. The Banner Coordinator is the primary resource for departments within the College for questions related to Banner and for provided one-on-one training, as needed. The offered training covers timetable entry and management, as well as student related actions. In addition to developing training, the Banner Coordinator is responsible for developing best practices for College departments. The Banner Coordinator serves as liaison with the Registrar's Office on matters related to Banner and will be responsible for communicating any Banner changes to College Banner users.
In providing support for Banner and undergraduate student programs, the Banner Coordinator works with the department head and/or undergraduate director for each of the three named departments in timetable development and entry in Banner each semester, entering course and instructor information, and managing room assignments for each department's courses. The Banner Coordinator manages undergraduate student actions, updating majors and minors in Banner, assigning advisors to each major, processing student course add/drop requests, and marking students as cleared for class registration. This position provides requested reports on undergraduate student information for each department and maintains records and reports related to enrollment and student credit hours, tracking enrollments to assist in determining when a course should be cancelled or when additional support for high demand courses may be needed. This position provides class rolls to instructors and submits course petitions to Arts and Sciences Advising.
In support of graduate programming in the three departments, the Banner Coordinator assists in graduate recruitment, managing graduate applications, preparing graduate appointment letters, and tracking appointment acceptance information. This position maintains and updates comprehensive spreadsheets of data on student applications, internal funding, graduation status, degree type, and job placement. Additionally, this position provides assistantship information on the funding of budgeted positions and tracks the allocation of centrally-funded fee waivers, verifying that students holding assistantships are properly registered each semester. This position submits fee waiver reimbursement requests each semester, using Argos and IRIS information to gather the needed fee waiver data.
For both the undergraduate and graduate programs, the Banner Coordinator assists department heads in the oversight of scholarships and fellowships, entering scholarships and fellowships in Academic Works for distribution to students, as well as managing graduate fellowship allocations that are submitted to the College for processing and allocation. This position provides reports related to scholarship and fellowship allocations, including reports on the progress of graduate students who receive Graduate School funded fellowships.
This position provides daily administrative support to the local department. These duties include ordering supplies through UT Market Place, paying with a procurement card and properly maintaining purchase documentation for the purpose of confirming procurement card purchases each month. The position will assist faculty and the department head of the local department with daily needs, such as copying, departmental organization, mail and shipping needs, submitting requests in Archibus and Ad Astra, and scheduling appointments for the department head. This position is the primary contact for students and visitors and will provide assistance as needed.
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