The Temporary Fellowships Adviser (the ???TFA???), is responsible for advising students on undergraduate fellowships opportunities, for coordinating certain fellowships programs, and for running supportive programs for students and academic departments. Duties will include working with the Associate Dean in maintaining student engagement throughout the fellowship promotion, advising, nomination, application, interview and selection processes. The Assistant Dean collaborates with other advising units, faculty and academic departments regarding deadlines and programmatic events. The TFA will also assist with the disbursement process for Columbia???s fellowships, provide logistical assistance to summer fellowship recipients going overseas, and coordinate with the Undergraduate Travel Review Committee (UTRC) to support students in pre-departure processes and planning as well as supporting students during emergency situations abroad. The incumbent will support the efforts of the College???s Academic Affairs unit.
Dates of Hire: September 15, 2022 to March 30, 2023
Coordinate communication with Columbia community of students and faculty about opportunities and processes.
Liaise with the Center for Career Education, the Division of Student Affairs, the Registrar, Undergraduate Admissions and Financial Aid, the Office of Academic Affairs within the College, as well as with SEAS and GS as needed on all matters regarding external global education and fellowship opportunities
Keep abreast of any research developments in the field of fellowships, as well as developments at the fellowship offices of peer institutions, including active membership in NAFA (National Association of Fellowships Advisors).
Communication and Outreach
Handle general communications and administrative procedures for the fellowships programs with foundations, fellowship administrative agencies, university offices and departments, and students.
Coordinate application process for certain Columbia awards, as well as nomination process for certain external fellowships, where needed, including updated website functionality, collection and distribution of application materials, and ongoing communication with applicants.
Serve as a point of contact with the communication teams of Columbia College, SEAS, and General Studies to share with the wider Columbia community the services and successes of the office to ensure quality fellowship advising and targeted support for students.
Coordinate logistics and advertise events related to the fellowships process, including information sessions and presentations.
Student Advising on Fellowships
Meet with students on regular basis to ascertain which fellowships are appropriate to apply for; provide general advising and specific guidance for students' work on all aspects of applications; advise on research proposals and budget proposals.
Work with the Associate Dean of Academic Affairs and Director of Undergraduate Research and Fellowships on selection of nominees and production of nomination letters
Conduct workshops and information sessions on specific fellowships and to specific student populations.
Generate data for analysis, reporting and communication and for the year-end annual report on undergraduate fellowships
Perform other related duties as assigned.
Bachelor???s degree required.
A minimum of 3 years related experience working with college students in one or more of the following areas is required: academic advising, college teaching, study abroad advising, and/or supportive academic programs.
Good written and oral communication skills, organization leadership skills and interpersonal skills necessary.
Knowledge of Microsoft Office (including Word, Excel, and PowerPoint) and social media required.
Master???s or PhD degree preferred.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.