Graduate Admissions and Placement Specialist (Student Services Coord)
Indiana University Purdue University Indianapolis (IUPUI)
Location: Bloomington, Indiana,
Internal Number: 302186
The Indiana University Department of History teaches almost 5000 undergraduates annually in courses about subjects ranging from Ancient Greece to contemporary China. In small seminars and lectures, our students learn directly from a distinguished faculty of 50 professors. In internships, career workshops, and independent research projects, IU History undergraduates prepare for careers in business, law, education, public service, and the arts, among other fields.
IU History offers a thriving graduate program, as well. Each year, hundreds of talented students from across the globe compete for a spot in our doctoral and master's degree programs, which rank consistently among the nation's Top 10 among public universities, and Top 25 overall. Their fellow graduate alumni include distinguished scholars teaching in colleges and universities around the world, as well as corporate executives, library and museum leaders, and distinguished public servants ranging from ambassadors to retired cabinet officials.
Established in 1895, the IU Department of History's faculty today includes winners of Guggenheim, NEH, ACLS, and Fulbright awards, as well as numerous book prizes and teaching honors. The department houses two of the world's most widely read and prestigious history journals--the American Historical Review and the Journal of American History--as well as other noted journals and research centers. Together with their colleagues across IU's College of Arts and Sciences, History's faculty members contribute to IU's international reputation a destination for students seeking a world-class liberal-arts education that prepares them to deal with the global challenges of the twenty-first century.
For more information on IU History, follow us on Facebook, or get in touch. We are eager to tell you more.
The College values diversity, equity, and inclusion as a core strength and essential element in the success of its educational mission. For our full diversity statement, click here.
More information about the College of Arts and Sciences at Indiana University may be found here.
Serves as graduate admissions and placement coordinator for the Department of History as an information specialist.
Works with prospective students and constituents to interpret and convey University, College, and departmental policies and procedures related to graduate admission.
Reviews and evaluates application material for a large volume of applicants to determine whether information is accurate and complete; communicates with applicants to resolve discrepancies.
Maintains admissions files on both the department's hard drive and on the secure web-based file sharing site (e.g., OneDrive); digitizes and uploads all application materials to appropriate program and subfield areas.
Works with faculty reviewers to insure that all files have been reviewed and comments recorded correctly.
Prepares spreadsheets for admission committees. Creates complex, and individualized itineraries for recruitment visits.
Communicates admit admission and denial information to all applicants and field follow-up inquiries.
Counsels current graduate students on department placement procedures; establishes and maintains placement files and send out hundreds of dossiers to prospective employers.
Retrieves and distributes department mail daily; forwards mail as needed; prepares special shipments using University-approved courier.
Scans materials for faculty as needed.
Serves as backup receptionist as needed, and complete other tasks as assigned.
Assists Chair with donor relations, prepares and distributes electronic and paper mailings.
Acts as Events Coordinator, arranging all large departmental events.
Records minutes at faculty and executive committee meetings as assigned.
Assists with administrative needs related to the daily operations, planning, and implementation of various or multiple student services initiatives.
Performs duties such as attending a front desk, answering phones and email, and delivering messages and mail.
Serves as a liaison to campus partners for cross-departmental student services initiatives, providing information, securing space reservations, scheduling planning meetings, and providing necessary documentation.
Provides assistance to student participants, stakeholders, faculty, and/or staff; acts as a resource by analyzing information, providing documentation, and preparing reports. Accurately maintains electronic records and databases.
Provides directions, support, and information to student organization representatives and other visitors to the department.
Assists with daily scheduling, training, and gathering of student feedback. May prepare and disseminate handouts, presentations, or other materials.
May assist with ordering or creation of promotional materials for student organizations or departmental needs.
May provide guidance to other Student Services Coordinators.
High school diploma or GED
2 years in office environment, higher education, or related field
Combinations of related education and experience may be considered
Proficient communication skills
Maintains a high degree of professionalism
Demonstrates time management and priority setting skills
Demonstrates a high commitment to quality
Possesses flexibility to work in a fast paced, dynamic environment
Highly thorough and dependable
Demonstrates ability to maintain confidential information
Demonstrates customer service skills
Commitment to working with people of diverse backgrounds and demonstrated cultural competency
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
This role is a 10- month position, meaning it works 10 months out of the year, August through May of each year.
$16.35 per hour (approximately $34,000 annually)
Indiana University offers a wide array of benefits including:
Multiple plan options for medical insurance
Health Savings Account with generous IU contribution
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator.See Indiana University's Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.
About Indiana University Purdue University Indianapolis (IUPUI)
IUPUI, a partnership between Indiana and Purdue universities, is Indiana’s urban research and academic health sciences campus.
IUPUI’s mission is to advance the state of Indiana and the intellectual growth of its citizens to the highest levels nationally and internationally through research and creative activity, teaching and learning, and civic engagement.
By offering a distinctive range of bachelor’s, master’s, professional, and Ph.D. degrees, IUPUI promotes the educational, cultural, and economic development of central Indiana and beyond through innovative collaborations, external partnerships, and a strong commitment to diversity.