As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
At UW Medicine, we work to improve health for all people through excellence in clinical, research, and education and training programs. As the only comprehensive clinical, research and learning health system in the five-state WWAMI (Washington, Wyoming, Alaska, Montana, Idaho) region, UW Medicine provides the most up-to-date care for each individual patient, leads one of the world’s largest and most comprehensive medical research programs, and provides innovative learning programs for students, trainees, and practitioners in the health professions.
The passionate, 68-person team at UW Medicine Advancement works collaboratively to connect donors with meaningful opportunities to enhance patient care, expand educational opportunities and advance research at UW Medicine. This inspiring, challenging and rewarding work provides team members an opportunity to grow their careers, while making a difference in people’s lives, in our community and around the world. In the 2022 fiscal year, UW Medicine Advancement raised $284 million in gifts and private grants (46 percent of the University of Washington’s total) from nearly 14,000 donors to support the mission of UW Medicine.
The Director for Alumni Relations is responsible for the development, implementation, and evaluation of a comprehensive alumni program that meets the needs of the alumni constituency while meeting the strategic objectives of the UW School of Medicine (School of Medicine) and UW Medicine. The Director is responsible for creating programs that encourage alumni, students, and parents/family members to develop life-long relationships with the School of Medicine, actively participate in programs that serve the School of Medicine’s and UW Medicine’s current goals and objectives, and encourages constituents to support the School of Medicine and UW Medicine through private giving. The School of Medicine serves as the largest medical school for the states of Washington, Wyoming, Alaska, Montana and Idaho (WWAMI) and the alumni program must reflect this geographic diversity.
This position has a primary worksite of UW Medicine’s South Lake Union campus. A hybrid work arrangement is available to work onsite a minimum of two days per week and work remote up to three days per week.
Alumni and Student Engagement: •Develop a comprehensive and innovative alumni program that meets the needs of the alumni constituency while meeting the strategic objectives of the UW School of Medicine and UW Medicine. These programs must reflect and respond to the needs of the five states that the School of Medicine serves. The Director must also respond to interests of a diverse alumni constituency including MD graduates, residents, fellows, MEDEX alumni and those who completed a B.S., M.S., or Ph.D. in various fields. •Collaborate with the Offices of Academic Affairs, Student Affairs, Regional Affairs, Healthcare Equity and others to create opportunities for current students/residents/fellows to interact with alumni. Develop and support student and trainee activities that support a life-long relationship with the School of Medicine. •Develop and implement a comprehensive Reunion program that encourages alumni to engage in the current life of the School of Medicine and support Reunion giving programs. •Serve as a key member of the advancement team in identifying and cultivating potential alumni donors. Make 8-10 personal identification/cultivation visits with alumni per month to assess their interests as volunteers and their potential as donors. •Develop an annual calendar of in person, hybrid or virtual events to support program objectives. Develop a strategy to produce effective events in both the Seattle area and in the WWAMI states. Coordinate activities with the Dean’s and Vice Dean’s calendar, professional meetings, development activities, and other offices in the School of Medicine. •Develop communication and marketing strategies to engage alumni in the current activities of the School of Medicine. Provide alumni content for monthly alumni e-newsletters and up to three print newsletters per year.
Volunteer Management: •Serve as Director of the UW School of Medicine Alumni Association and ex-officio member of the UW School of Medicine Alumni Association Board of Directors. •Develop an alumni board model and structure that is reflective of all alumni constituencies and the WWAMI region. Provide guidance to the Board as to how the Association can best serve the interests of the School of Medicine and its alumni. Provide staff support for the Board and its committees. •Expand alumni volunteer base. Actively identify alumni and student leaders to participate in alumni activities. Develop training, educational, and recognition opportunities for volunteers.
Administrative: •The Director for Alumni Relations has overall supervisory responsibility for one professional staff member. This responsibility includes formal decisions/recommendations regarding hiring, performance evaluations, promotions, salary adjustments, and disciplinary actions. •Prepare an annual operating plan outlining goals and measurable results. Manage the budgets and finances of Alumni Relations and the UW School of Medicine Alumni Association in compliance with UW and UW Medicine policies and state/federal laws.
QUALIFICATIONS •Bachelor’s degree with five or more years of increasingly responsible alumni program, advancement or educational institution experience. •Values the UW’s commitment to inclusiveness and UW Medicine’s commitment to becoming an anti-racist organization. Demonstrates respect and commitment to diversity. •Candidates must show a proven ability to create, implement, and manage innovative, results-oriented programs and the ability to develop mutually beneficial relationships with diverse constituencies. •Candidates must have the ability to motivate and train volunteers and staff. •Works to resolve conflicts and differences through dialog and open communication in a timely manner. Sees every difference as an opportunity for growth and change. •Strong interpersonal skills and customer service. Ability to communicate in a direct and professional manner that engages dialog in a manner that resolves differences. •Ability to work independently, problem solve, take initiative, set priorities and handle multiple projects efficiently and effectively. •Ability to make decisions in ambiguous situations, exercise good judgment based on information and analysis in a fast pace, dynamic, deadline-driven environment in an organized and professional manner. •Proficiency with Microsoft Office Suite (Microsoft Word, Excel, Outlook and PowerPoint). Willingness and ability to learn how to use the UW’s donor CRM system and other proprietary software products.
PREFERRED QUALIFICATIONS •Alumni or development experience in a University and/or medical college setting. •Experience with professional school graduates preferred. •Experience with public relations and marketing experience is helpful.
WORKING ENVIRONMENTAL CONDITIONS As needed to implement programs, this role will be responsible for occasional activities outside of the normal business day such as to attend alumni events, attend volunteer meetings, and visit alumni. Employee will be expected to have regular and reliable personal transportation for local travel and be willing to travel when necessary. Occasional travel to the WWAMI region (Washington, Wyoming, Alaska, Montana, and Idaho) may be required.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Attitudes, Behaviors and Skills We Value at UW Medicine Advancement •Placing team goals before individual goals •Assuming the best of intentions from faculty and colleagues •Embracing a spirit of continuous improvement oFocus on the highest priorities and manage time accordingly oManage and improve programs independently and build ownership over time oAnticipate needed next steps; think through problems oApproach work strategically, keeping the big picture in mind oAddress problems proactively and present potential solutions for resolution •Learning from each other oDemonstrate the desire to learn new things while also meeting current position responsibilities oTake the time to build fluency in ALL fundraising operations oBe a proactive problem-solver; show resourcefulness in anticipating and addressing issues and concerns •Demonstrating professionalism oTransparency: Be honest and straightforward with colleagues and donors oAttitude: Work with a positive and collaborative approach oHumility: Share credit generously; take ownership of challenges (“be generous with credit and selfish with blame”) oDedication: Consistently follow through; keep your word •Maintaining high emotional intelligence oBuild, maintain and recover relationships with internal and external constituents oPartner and communicate well with supervisor and peers oHone self-awareness, including the ability to admit mistakes and knowing when to correct course
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.