Career Center

Department Overview

This position supports the academic mission of the school, which includes administrative support for day-to-day program operations and support in the areas of student recruitment, admission, and progression and overall academic program support. This position supports the campus/program as part of a team, which includes faculty and professional staff and is the primary point of contact for students. This position is also the primary point of contact for prospective students and collaborates with academic and community partners related to outreach and student recruitment, particularly at directing outreach efforts aimed at disadvantaged student populations.

Function/Duties of Position

1. Student Recruitment, Progression & Program Support (28% of duties)

• Organizes and participates in student career exploration and informational sessions within the local community, with a focus on diversity and disadvantaged students.
• Advises and monitors students each quarter regarding progress toward program completion requirements: including
  • Provides referral to resources as appropriate for student success, such as referral to host campus resources, faculty, and other OHSU units including Center for Diversity and Inclusion, Financial Aid, Financial planning, Student Affairs Associate.
  • Communicating academic and student policies and procedures to help clarify student requirements, next steps, and ensure a smooth transition through the program.
• Organizes and participates in a comprehensive program of orientation and supplemental support for new students, including

• Provides financial aid information to help students identify scholarship opportunities and build scholarship applications

• Works with Campus Associate Dean and SON Admissions Office to organize and implement admission and progression processes, including:
  • Preparing pre-nursing students for application
  • Planning and scheduling for interviews
  • Disseminates access to files for applicant and student review
  • Enters confidential student data into admission and progression reports used by Campus Associate Dean and faculty in making admission and progression decisions
• Works with Campus Associate Dean and administrative team to provide student support for campus, including:
  • Reviews catalog annually to ensure accurate campus, course and program information and schedules and submits corrections as needed.
  • Reserving rooms for classes.
  • Requesting course reference numbers from the registrar's office to be entered into the Banner system for students to register.
  • Notifying student that schedules are posted and registration is open.
  • Runs course review report mid-way through each term within Banner to ensure complete course faculty lists are entered and makes corrections as necessary prior to the course evaluation process.
  • Collaborates with course coordinators, textbook vendors and SOU Bookstore to develop textbook and supplies lists and communicates lists to students
  • Case Management for students who require extra support and guidance.

2. Student Inclusion and Success Coordinator (40% of duties)

• Provides leadership in systemic equity and instructional practice.
• Fosters a culture of community, diversity and inclusion, and support students and staff to address issues and opportunities of equity that impact student learning.
• Coordinates data collection, entry, and reporting processes relative to equity work and practices. Use data to monitor and report progress in areas impacted by disproportionality.
• Assists in improving community-wide engagement with diverse populations.
• Assist in pursuing grant opportunities in the area of equity, diversity and inclusion
• Serves as coordinator and liaison to problem-solving teams as they build support for improvement plans based on aggregated achievement and behavior data.
• Works with equity, diversity and inclusion-related advisory and action committees on strategies that promote a place of inclusion, equity and multiculturalism.

3. Technical Support (10% of duties)

• Provides technical assistance support to faculty and staff with Outlook, PowerPoint, Excel, Internet, and data base technologies (Banner, Degree Works, Cognos) as needed.
• Monitors current student electronic records within different electronic systems including the Banner System and Degree Works.
• Updates student email lists for campus or cohort on a quarterly basis

4. Public Relations & Administrative (20% of duties)

• Organizes and participates in monthly, quarterly and annual campus events in collaboration with community partners, admissions office and the host campus including, informational sessions and orientation.
• Fosters community and facilitates communication among students and has an active understanding of current student climate and issues including: functions affectively and respectfully within the context of varying cultural beliefs, behaviors, and backgrounds and is aware and can speak knowledgeably about the university wide diversity plan, OHSU 2025, and the SoN mission related to diversity.
• Meets and greets college administrators, faculty and students daily and maintains a cordial and welcoming environment.
• Responds daily to phone calls and email from the public, host campus and OHSU community pertaining to the program and campus responding with a professional level of proficiency and integrity.
• Responds daily to priority requests, re-adjusts workload as needed and keeps the Campus Associate Dean and/or manager appropriately informed.
• Participates in committee meetings, sets agendas, assists with meeting arrangements, and takes minutes for the campus and program as assigned.
• Coordinates the preparation and composition of correspondence, reports, memos, or other program documents for academic programs as needed

5. Human Resources/Financial (2% of duties)

• Maintains records for billings, payments or charges related to the host campus in coordination with the financial operations staff and Campus Associate Dean.
• Processes reimbursements and expenses for Ashland based student groups from student activities fund.
• Initiates purchases including, journal entries, professional service contracts, disbursements and reimbursements as directed by the Campus Associate Dean.
• Financial authority to approve program purchases; fiscal authority responsibilities (of up to $5,000); authority to sign documents on behalf of Campus Associate Dean

Required Qualifications

Education: A Bachelor's Degree in a related field will substitute for two years of required experience.

Experience: Three years of experience administering or coordinating parts or subsets of a project or program.

Job Related Knowledge, Skills and Abilities (Competencies): Working familiarity with Microsoft Office products.

Compliance:

- Code of conduct

- Respect in the workplace

- Applicable policies, procedures and agreements related to position, department or OHSU as a whole

Preferred Qualifications

Education: Bachelor's or Master's Degree in student services or related major

Experience: At least one year providing counseling and/or case management of health professions students

Job Related Knowledge, Skills and Abilities (Competencies): Data management

Bilingual/fluent in Spanish

Strong ties/relationships with local underrepresented communities

Additional Details

Working Conditions: Travel by car and/or air for recruitment and retention activities. Flexible work schedule with some weekends and/or evenings.

All are welcome