Confidential Aide to the Vice President (Confidential Administrative Support II), Student Affairs
California State University, San Bernardino
Location: San Bernardino, California
Internal Number: 3113653
Confidential Aide to the Vice President (Confidential Administrative Support II), Student Affairs California State University, San Bernardino
Job No: 514559 Work type: Staff Categories: Confidential, Administrative, Probationary, Full Time
California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so.
At CSUSB, you can:
Build your future
Work with the best
Be your authentic self
Focus on you
Make a lasting impact
Work for a purpose that is greater than your own
Bring everything you are, become everything you want
CSUSB's Division of Student Affairs strives to create a dynamic learning environment through various programs and services that promote student success, enhance the learning experience, and engage students intentionally with communities. The Vice President's Office for Student Affairs supports all division efforts through strategic efforts that increase awareness and create opportunities for partnerships that fosters meaningful student experiences at CSUSB.
Reporting directly to the Vice President for Student Affairs, the Confidential Aide to the Vice President, oversees operations of the Office of the Vice President for Student Affairs. and provides lead coordination for all VPSA Office Staff. The incumbent will work collaboratively with division leadership to establish & enhance division-wide initiatives on behalf of the Vice President for Student Affairs, maintain regular communications with division leadership, attend appropriate division and university meetings, will lead regular Strategic Marketing meetings, and will be trusted to represent and/or communicate on behalf of the Vice President.
Through collaboration, the Confidential Aide to the Vice President will ensure initiatives are successfully developed, implemented, and assessed. The incumbent will provide direct and indirect administrative assistance to the Vice President, ensure overall operational efficiency of the office, and have oversight of the Vice President's calendar. This includes independent work on division-wide projects, with minimal supervision, collecting and tracking data, as well as leading efforts to develop and disseminate written reports and correspondences, on behalf of the Vice President and/or the Division of Student Affairs.
The Confidential Aide to the Vice President will be responsible for work that supports the university and division strategic plans, and other campus-wide initiatives, such as GI 2025. The incumbent will serve on university and divisional committees, take minutes when appropriate, and work with the Vice President and division leadership to establish an annual calendar for division programming, reporting, and professional development. Working in collaboration with division and campus leadership, this individual will support the work of the Vice President for Student Affairs to move the division and university forward and respond to inquiries from campus and community stakeholders. This position is regularly involved in confidential communications that are relevant to Student Affairs' policies and procedures, including those that may affect collective bargaining unit positions and negotiations.
The incumbent is a member of the Vice President for Student Affairs senior leadership team, which also includes the Associate Vice President for Student Affairs/Dean of Students, the Associate Vice President for Student Success & Educational Equity, Executive Director of Health, Counseling & Wellness, Associate Dean of Students, Athletics Director, Division Research & Assessment Officer, & Division Budget Officer.
Employment Status: Full-time, Exempt, Probationary with the possibility of converting to permanent.
Application Review Deadline: This position will remain open until filled. Applications will be reviewed beginning June 9, 2022.
Monday through Friday from 8:00 am to 5:00 pm; evenings and/or weekends may be required.
General knowledge of various federal, state, and/or regional reporting requirements and standards.
Experience working with student affairs and academic affairs units to develop and implement student success and engagement programs, best practices and/or retention initiatives in a university setting.
Financial and business analysis techniques; database construction management and retrieval methods; familiarity with the roles and functions of student affairs and student service units in higher education; understanding of rules, regulations and laws regarding student records; customer service standards and procedures, record retention and/or destruction policies and procedures.
Strong written and oral communication skills.
Excellent organization and time management skills.
Ability to supervise and manage delivery of student support services efficiently; effectively synthesize information from various sources to be used in management decisions.
Ability to understand administrative problems and solutions involved in operating student success and support initiatives.
Demonstrated ability to understand and utilize student success research and literature for first generation, low-income, and underrepresented populations.
Knowledge of and familiarity with the sociological issues facing underrepresented, first generation and low-income persons in the university and in their communities.
Demonstrated ability to understand the demands and requirements of senior-level management in higher education.
Demonstrated expertise in project planning, development, and implementation.
Ability to analyze complex problems and to devise innovative solutions; ability to work independently and in a collaborative fashion.
Effective management and leadership skills.
Demonstrated leadership in academic and student support services.
Familiarity with higher education organizations and with Student Affairs and Academic Affairs.
Education and Experience
Bachelor's Degree in Education, Social/Behavioral Science, Public Policy/Administration, or related field; AND a minimum of 2 years of demonstrated experience providing progressively responsible support in a higher education environment. Demonstrated experience supervising, training, and managing student staff in the development and delivery of student success initiatives. Innovative use of technology and competency in building and analyzing data of all types for decision making purposes.
Master's Degree in College Student Development, Higher Education, College Counseling, Student Affairs, or related field.
Extensive knowledge of the CSU, CSUSB and the Inland Empire and experience in successfully servicing the needs of student populations, and demonstrated commitment to championing the division's mission and vision and use of evidence-based practices to inform continuous quality improvement.
Group and individual counseling techniques, ability to assess and implement holistic student success programs and services and capacity to conduct effective group and individual training sessions with staff. Effectively write grant proposals to supplement existing resources.
Anticipated Hiring Range: $4,464 - $6,500 per month
Classification Salary Range: $4,464 - $9,514 per month
Statement of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs which further our understanding of individual and group diversity. We will also develop and communicate policies and promote values which discourage intolerance and discrimination.
The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor.
Dimensions of diversity shall include, but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age.
The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University, San Bernardino offers a challenging and innovative academic environment. The university seeks to provide a supportive and welcoming social and physical setting where students, faculty and staff feel they belong and can excel. The university provides students the opportunity to engage in the life of the campus, interact with others of diverse backgrounds and cultures, as well as participate in activities that encourage growth, curiosity and scholarly fulfillment. Through its branch campus in Palm Desert, the university mission extends to the Coachella Valley.