Job Number: 27127214 Full/Part Time: Full Time Schedule: 8AM - 5PM Salary: $47,800 - $81,000
Position Information Position serves as the Graduate Student Affairs Officer for the programs within the Multidisciplinary Financial, Administrative, & Student Cluster Unit (MDU). Under the general direction of the Faculty Graduate Advisors, Department Chairs, and the MDU Cluster FAO, carries out curriculum advising; graduate admissions; recruitment and outreach; student enrichment and academic development activities; matriculation and graduation degree checks; and program reporting and evaluation. Responsible for interpretation and implementation of appropriate policies, regulations, and procedures. Assist in developing short-term and long-term goals to meet the needs of the growing number of graduate students, identify emerging student affairs and programmatic issues, and make recommendations for positive outcomes. The major functional areas of responsibility include: 1) Advising and Administration of Continuing Graduate Students; 2) Admissions; 3) Recruitment and Outreach; 4) Financial Support; and 5) Program Development and Management. Must be able to maintain confidentiality and maintain fairness in administering standards and procedures for the programs. Advises faculty, staff and students regarding policies and procedures in all aspects of graduate student affairs. This position reports to the department Financial Administrative Officer, FAO.
**As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is eight weeks after their first date of employment. **
Education Education Requirements
Degree Requirement Bachelor's degree in related area and/or equivalent experience/training. Required
Experience Requirement 2 - 4 years of related experience. Required Experience in using University on-line applications such as on-line student information, course registration, course maintenance, data query, and teaching evaluation systems. Preferred Experience supporting a graduate program in a university environment. Preferred Demonstrated experience using student records system for articulation, transcript evaluation, and degree certification. Preferred
Minimum Requirements Special Condition Requirement Ability to attend university related business meetings, conferences and events, which may be on and off campus. Required Overtime Required Travel Outside of Normal Business Hours Required
Preferred Qualifications Ability to interact and communicate effectively, both orally and in writing, with students, faculty, professional staff, campus administrators, and personnel in various campus departments and maintain cooperative working relationships. Experience in communicating and working with international students with diverse backgrounds. Experience with managing multiple deadlines and interruptions in a detail-oriented environment. Excellent interpersonal skills including tact, diplomacy, adaptability, and skills in recognizing politically sensitive situations, maintains confidentiality of student records and advisory discussions.Ability to maintain confidentiality at all times. Experience with student academic program administration. Demonstrated experience working with students in an academic environment and/or post-secondary degree-granting institutions. Writing skill ability to include independently compose letters, memos, reports, and other written communication for a variety of audiences, using correct spelling, grammar, and composition skills. Ability to work in a team environment and provide leadership. Skill in independently researching questions and making appropriate contacts for problem solving. Interpersonal skills. Advanced skills to effectively use current software applications such as MS PowerPoint, Excel, Word, and Access. Ability to multi-task; verbal and written communication skills. Ability to work independently; organizing and prioritizing workload and maintaining strict attention to detail. Ability to multi-task; verbal and written communication skills. Multicultural competencies; ability to work with diverse populations. Basic knowledge of student immigration and visa processes pertaining to international students and scholars. Ability in problem identification and reasoning. Knowledge of advising and counseling techniques. Skills in service orientation, organization, active listening, and critical thinking.
Additional Information Knowledge of applicable federal and state laws such as Federal Educational Rights and PrivacyAct (FERPA). Knowledge of policies and procedures of the various units supported by the college. Knowledge of University of California policies and procedures of administrative service units (i.e. Graduate Division, Registrars Office,Academic Senate). Knowledge of and experience with UC Employment practices, policies, and procedures and their application to graduate students.
Understanding of University rules and regulations.
Knowledge of University processes and procedures.
Knowledge of University-specific computer application programs and pertinent databases.