Career Center

BUS SYS ANL MGR 1 (Director of Admissions Operations)

Department Description

The University of California, Davis is one of the world's most prestigious and comprehensive public universities, enrolling more than 40,000 students (31,000 undergraduates) from throughout California, every state in the nation and more than 80 countries around the world. Located in the college town of Davis, CA, our welcoming campus environment brings together a diverse community of scholars composed of individuals having many perspectives and identities. Undergraduate Admissions recruits and evaluates first-year and transfer applications, ensuring a fair and equitable opportunity for every applicant to obtain admission to the university. Our team of 65 professional staff and more than 150 student employees provide leadership for campus K-14 academic preparation programs; engage in statewide, national and international recruitment of undergraduate students; conduct holistic review and transfer evaluation for more than 105,000 applicants annually; verify academic history for every enrolled undergraduate student consistent with UC policy; develop innovative technologies to accurately and efficiently review applications and track prospective student engagement; welcome more than 80,000 visitors to campus annually; and, enter into transfer course articulation agreements with all 116 California Community Colleges. The team operates in a manner that ensures positive team morale and values hard work and dedication, and champions the UC Davis Principles of Community.

Job Summary

Working under the guidance of the Executive Director and Senior Director of Admissions, coordinate the processing of applications through the systems and tools within Undergraduate Admissions. Analyze feasibility, scope, and organizational impact of identified system development ideas. Develop preliminary and detailed system design documents for appropriate review. Understand, coordinate input, organize and structure applicant data for department and campus use. Coordinate system testing, training, and documentation preparation within system acceptance. Create and maintain an optimal information resource service environment by working with Admissions staff as well as with other departments to evaluate and improve system change designs and guiding system implementation.
Direct responsibility in managing all operational aspects of the admissions application - on time or late, all admission decision notifications, appeals, cancellations, incoming and outgoing mail, transcripts, records, tests, publication inventory and distribution, campus special admission programs and UA's electronic data management system (OnBase/EDMS). Coordinate and work collaboratively with the administrative and academic units that include registrars, colleges, schools, Academic Senate and Information and Education Technology (IET) to meet project and enrollment goals. Serve as campus resource specialist, develop and sponsor training sessions for campus staff.

Coordinate processing of confidential information and maintain integrity of records. Collaborate with the Executive and Senior Director and other directors to ensure departmental practices meet the conditions of audits and reviews as requested by campus, UCOP, and the State of California. Serve as the liaison between the technology staff and management to document all evaluation and selection processes. Develops and ensures upkeep of admissions guidelines/processing manual and that all Admissions procedures are clearly documented. Supervise two staff members who will provide support for all compliance requirements.

POSITION INFORMATION

Salary Range

$94,300/yr. - $208,700/yr.

No. of Positions

1

Appointment Type

Career

Percentage of Time

100%

Shift Hours

Monday - Friday (8:00 a.m. - 5:00 p.m.)

Location

UC Davis

Union Representation

No

Benefits Eligible

Yes

Apply by Date

8/15/2022


PHYSICAL DEMANDS

• Move and transport items and materials weighing up to 25 lbs. Sit at computer with double monitors for extended periods of time.

WORK ENVIRONMENT

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

MINIMUM QUALIFICATIONS

Additional Minimum License/Certification:

Minimum Education/Experience:

• Bachelor's Degree in a related field and seven years of experience in administrative analysis or operations management and research; or an equivalent combination of education and experience.

Minimum Knowledge, Skills, and Abilities (KSA) :

• Advanced knowledge of education theory, policy, practice, and evaluation. Extensive knowledge of Required federal and state laws, including the Family Educational Rights and Privacy Act of 1974 (FERPA) and how they apply to student records. Expert knowledge of educational process, policies and procedures relating to admissions, academic advising and programs, registration and financial aid in a university setting.
• Significant knowledge of the goals and mission of the University as they relate to academic preparation, recruitment, and advanced standing admission. Significant knowledge of UC's colleges, Schools and departmental transfer policies. Ability to formulate recommendations for, interpret and implement UC and UCD policies as they relate to undergraduate admissions and recruitment.
• Knowledge of organizational development strategies and practice. Proven experience and ability in conceptualizing, planning and implementing student services, and outreach and recruitment programs.
• Demonstrated management and supervisory skills working with professional and support staff to implement programs related to the functions of student services.
• Ability to interact effectively with diverse groups of students, staff, university administrators and multicultural and non-traditional populations with the ability to provide leadership, goal setting, deadlines, and priorities for committees and workgroups.
• A detailed knowledge of integrated student information systems, networked computer environment, and personal computer usage including familiarity with hardware and software applications to perform required functions.
• Advanced computer proficiency in MS Office, data reporting and data query, including knowledge of theories and principles of modern management techniques and best practices.

PREFERRED QUALIFICATIONS

Additional Preferred License/Certification:

Preferred Education/Experience:

• Demonstrated experience working with Banner and Slate.

Preferred Knowledge, Skills, and Abilities (KSA) :

• Knowledge of UC Undergraduate Admissions processing, procedures, and data.

SPECIAL REQUIREMENTS

The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. #LI-DNI

Salary Range

$94,300/yr. - $208,700/yr.

No. of Positions

1

Appointment Type

Career

Percentage of Time

100%

Shift Hours

Monday - Friday (8:00 a.m. - 5:00 p.m.)

Location

UC Davis

Union Representation

No

Benefits Eligible

Yes

Apply by Date

8/15/2022


To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucdavis/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=7&JobOpeningId=39135&PostingSeq=1

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.





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