Career Center

Founded by the Congregation of Holy Cross in 1948, Stonehill is a private Catholic college located just 22 miles from downtown Boston on a beautiful 384-acre campus in Easton, Massachusetts. With a student-to-faculty ratio of 13:1, the College engages its 2,500+ students in 80+ rigorous academic programs in the liberal arts, sciences, and pre-professional fields.

Faithful to the Holy Cross tradition in education, Stonehill College is committed to developing the moral, spiritual, intellectual, physical, and social competencies of its students and seeks to build and sustain a campus community that embraces diversity and inclusion in its teaching, learning, living, and working. Stonehill values the diversity of persons, opinions, and cultural and religious perspectives. In fulfillment of its motto, Lux et Spes (“Light and Hope”), the College cultivates in its students the competence to think, act, and lead with courage towards creating a more just and compassionate world.

Equal Employment Opportunity shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without discrimination on the basis of race, color, religion, sex, national origin, age, veteran status, disability, and or ancestry. Stonehill College will adhere to the Federal Requirements of Title VII of the Civil Rights Act of 1964, the Civil Rights Act of 1991, the Age Discrimination in Employment Act of 1967, the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and its amendments, the Immigration Reform and Control Act of 1986, the Massachusetts Fair Employment Practice Law, and all other applicable State and Federal laws. The College is committed to providing a work environment that is free of discrimination. All employees and applicants will be treated fairly, equitably, and with courtesy. Stonehill College encourages diversity and welcomes individuals who will enrich the cultural and diverse experiences of the campus. In accordance with Massachusetts law, employees of Stonehill College are considered employees-at-will.

The Registrar is responsible for directing all administrative and operational activities of the office and for demonstrating person-centered attitudes and approaches to students, alumnae, faculty, and other institutional partners. The Registrar provides dynamic and strategic leadership in Academic operations by effectively managing the maintenance and integrity of all student academic records, curriculum management, the creation and maintenance of course schedules, all areas of student registration, and the recording and reporting of grades, graduation, compliance with FERPA regulations, international students/SEVIS procedures, NCAA rules and certification of student-athlete eligibility, and the establishment and maintenance of processes for the equitable and consistent administration of policies and procedures as they relate to registration, curriculum, and academic record keeping. The Registrar is the official source of information on matriculation, enrollment, academic progress, dismissal, and graduation.

Essential Duties & Responsibilities

The Registrar will work with the Academic Affairs leadership team to design and implement effective strategies to maintain student information systems, curricular data, academic calendar development, and graduation clearance. The Registrar will engage with partners to foster student-centered approaches to ensure students are able to register appropriately while they matriculate appropriately through degree programs. Work closely with the Navigation Center for Student Success Leadership Team (e.g., Academic Advising, Accessibility Services, Center for Writing and Academic Services, and Career Development) to ensure a comprehensive approach to academic student success. Maintain partnerships with various offices in the Student Affairs division, Enrollment Management, and Financial Aid to ensure alignment of student records. Work closely with Deans, Department Chairs, and Faculty to maintain accurate academic course schedules and calendars.

Essential Responsibilities Include:

• Lead and oversee all enrollment-related, operational, and policy-related functions of the Academic Services division, including registration, academic record keeping, curriculum management, graduation, Commencement planning, diploma generation and distribution, grading, transcript accuracy and production, enrollment certifications, and Veteran’s benefit enrollment certifications.
• Manages the coordination and verification of the course content of the Academic Catalogs.
• Maintain an annual update of the Academic Catalog.
• Develops the College’s Academic Calendar in consultations with appropriate administrators.
• Works collaboratively with campus-wide departments to facilitate improvement in the student educational and related administrative experience.
• Remains current with enrollment best practices, policies, and processes, related technology, issues, and challenges for similar Catholic, independent colleges, and universities.
• Develops and maintains an operational guide and manual as well as the Registrar’s Calendar visible online.
• Serves as the College’s chief compliance officer for FERPA.
• Serves as Data Steward for Student Data representing the Provost and Vice President for Academic Affairs.
• Oversee National Student Clearinghouse submissions.
• Manages the establishment and maintenance of processes for the equitable and consistent administration of academic record-keeping policies and procedures.
• Works collaboratively with direct reports to strategically plan the technological direction of procedures, processes, and policies.
• Work collaboratively with the Department of Information Technology Services to plan and develop strategies for maintenance and assessment of academic information infrastructure, this includes advising IT on software and programming issues to ensure an appropriate technological infrastructure.
• Examine and re-engineer operations and procedures, formulate policy, and developing and implement new strategies and procedures, and lead process change, as needed to develop and maintain contemporary operations for registry services.
• Coordinates system and application patch testing and upgrades in Ellucian Colleague, Self-Degree Works, Curriculog, and other relevant applications.
• Provides leadership in digital data management, and in the selection, implementation, and integration of new systems critical to the success of the office.
• Oversee the departmental web pages’ maintenance and accuracy.
• Actively serve as a member of the Academic Affairs leadership team in cooperation with the Provost, Associate/Assistant Provost, and Deans.
• Develops, supervises, and evaluates the staff of the Registrar’s Office.
• Coordinates budget planning, monitors budget implementation and ensures fiscal management
• Develops and coordinates assessment plans and goals consistent with the divisional and the institutional strategic plan.
• Perform other duties as required.

Education & Experience

• Earned Master’s degree from an accredited institution.
• 8-10 years or more of progressive, successful experience in higher education management in a Registrar’s office and/or Academic Advising setting.
• Comprehensive experience in academic record keeping, registration activities, commencement activities and protocols, academic advising policies, transfer credit evaluation and policies, curriculum management and development, enrollment-related trends and activities, budget planning and preparation, strategic planning, goal setting and accomplishment, institutional research.
• Demonstrated experience conducting student workshops and public speaking.
• Demonstrated experience working within and on diversity, equity, inclusion, and justice initiatives.

Interested applicants are asked to provide a cover letter, resume, and diversity statement via the URL link. Additionally, references will be checked later in the interview process.

https://jobs.stonehill.edu/postings/22788

Applicants who will enrich the diversity of the campus community are strongly encouraged to apply. Stonehill College is an equal opportunity employer committed to diversity.