Details
Posted: 23-Jul-22
Location: Ithaca, New York
Salary: Open
Internal Number: WDR-00032506
Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.
As part of the university's comprehensive vaccination program, all Cornell employees are required to have and provide proof of an FDA-or WHO-authorized or approved COVID-19 vaccine or have obtained a university-approved disability/medical or religious exemption, regardless of their role and work location.
New hires are required to provide documentation showing full vaccination status (that is, completion of two shots of the Moderna or Pfizer vaccine or one shot of the Janssen/Johnson & Johnson) before their first day of work. If a new hire's vaccination is not complete or information is not received by their start date, the first day of work will be delayed. It is possible in some cases that an offer of employment may be withdrawn.
For additional information on Cornell's Vaccination Compliance Program click here.
Cornell's Health Professions Advising Center (HPAC) is a central student services unit that works in close partnership with the individual college advising offices and offers professional advisement and support to undergraduate, graduate, and professional students on the Ithaca campus, as well as to recent alumni interested in exploring and pursuing careers broadly in the health professions (medicine, dentistry, physical therapy, physician assistant, public health, nursing, veterinary medicine, etc). The HPAC Administrative Support Specialist is responsible for providing high-level, wide-ranging administrative and student support services.
The Health Professions Administrative Support Specialist will directly support the Director of Health Professions Advising and under their leadership, provide general office support to the HPAC team, help coordinate program and event logistics, and provide content management support across multiple platforms. The central office recently transitioned to be organizationally situated within the Office of the Vice Provost for Undergraduate Education, embedding the Center in the heart of the academic enterprise to facilitate strong connections with the academic and career advising community across the colleges, schools, and units.
Primary responsibilities for the Administrative Support Specialist include: Daily support and calendar management for the Director, including meeting management and coordination; responding to complex inquiries from students, faculty/staff, and alumni in-person, via email, and via telephone and managing the general HPAC email; assisting in the development and coordination of HPAC events and workshops (some evening hours may be required) that include highly detail-oriented logistics such as event marketing, registration, catering, presenter scheduling, technology troubleshooting, and travel arrangements; facilitate all purchasing, process financial transactions and travel reimbursements; managing multiple listserv communications to students, alumni and staff; updating and contributing to the HPAC social media platforms and website.
This position is located in Ithaca, New York and the successful applicant will work on the Cornell campus.
Required Qualifications:
- Associate's degree and 2 years to 4 years of relevant experience or equivalent combination
- Demonstrated commitment to diversity, equity and inclusion, including experience supporting students from diverse backgrounds and identities
- Proven ability to successfully work in a collaborative team environment
- Outstanding interpersonal skills with the ability to establish positive and respectful working relationships with students, staff, faculty, and alumni
- Proficiency in Microsoft Office Suite, particularly Word, Excel and PowerPoint
- Ability to manage travel arrangements and scheduling of meetings
- Experience managing a budget and purchasing
- Strong written and oral communication skills
- Excellent organizational abilities and demonstrated ability to manage multiple priorities
- Commitment to maintaining the integrity of confidential materials and student information
Preferred Qualifications:
- Bachelor's degree
- Experience with platforms such as Handshake and Salesforce
- Exposure to CUeLinks or other volunteer engagement platforms
- Experience utilizing social media to promote and advertise events
- Knowledge of Cornell systems such as Concur, KFS, eShop, I Want Docs, Workday, Cayuse, and others would be helpful.
- Experience in event coordination
Please include a resume and cover letter with submission; both should be attached in the resume section of the application.
This position does not support visa sponsorship.
University Job Title:
Administrative Asst IV
Job Family:
Administration
Level:
D
Pay Rate Type:
Hourly
Company:
Endowed
Contact Name:
Brenda Joly
Number of Openings:
1
Job Titles and Pay Ranges:
To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator. The final rate of pay for the successful candidate will be determined considering the following criteria:
Prior relevant work or industry experience.
Education level to the extent education is relevant to the position.
Unique applicable skills.
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Online Submission Guidelines:
Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.
Employment Assistance:
For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email [email protected].
If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Institutional Equity and Title IX at voice (607) 255-2242, or email at [email protected].
Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday - Friday between the hours of 8:30 a.m. - 4:30 p.m. to use a dedicated workstation to complete an online application.
Notice to Applicants:
Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.
EEO Statement:
Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.
2022-07-21-07:00
