JOB POSTING A thoughtful hybrid work plan is available for this position.
Application Instructions: Applicants must include a cover letter and resume to supplement the standard UC Santa Cruz application. Submit your cover letter and resume as a single attachment where it says 'Attach Resume'.
UC Vaccination Policy: With limited exceptions, COVID-19 vaccinationsarerequired for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.
Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.
INITIAL REVIEW DATE (IRD)
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The IRD for this job is: 08-08-2022
ABOUT UC SANTA CRUZ
UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.
The Psychology Department presently has 29 academic FTE, an administrative staff of eight, and makes several temporary academic staff appointments each year. Psychology presently has over 1900 undergraduate declared and proposed in the Cognitive Science and Psychology majors and 75 Psychology graduate students enrolled in PhD programs in three distinct areas of psychology (cognitive, developmental and social). The Psychology Department Faculty and Staff are all currently housed in Social Sciences 2, College 10. The graduate advising team consists of the Graduate Advisor position and a Graduate Program Coordinator / supervisor.
Using skills as a student services professional, provides the full range of student services within the Psychology Department. Advises students and resolves student services-related issues on the full range of academic issues inherent in the Psychology Department. Advises faculty and management on a variety of student issues. Works with the Graduate Affairs Committee to recommend changes to policies, practices, and procedures. Under direction of the Graduate Program Coordinator, administers funds for graduate student programs.
Salary Information: Salary Range: $56,100 - $64,400 / Annually. Salary commensurate with skills, qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: Full benefits
Percentage of Time: 100%, 40 Hours per Week
Days of the Week: Mon-Fri
Shift Includes: Day
Employee Classification: This is a Career appointment
Provides advice and assistance to students on academic and degree progress for all three PhD areas (cognitive, developmental and social psychology); identifies students with progression problems and recommends interventions; advise new and continuing students regarding campus and program information, course offerings and enrollment, program milestone deadlines, advancement to candidacy, thesis requirements, and campus support services. Assures that all students are correctly enrolled in appropiate graduate courses each quarter, identifies errors and incinsistencies, notify students, faculty, and the Graduate Division and/or the Registrar's office; and facilitates correction or revisions. Assures that milestone committee requirements are met for each student and that committee meetings / exams are scheduled within appropiate timelines and submitted to the department and / or Graduative Division; advises curriculum planning.
25% - Human Resources
In collaboration with the Graduate Program Coordinator, coordinates the annual and quarterly graduate student support survey; coordinates all Teaching Assistant (TA) assignments (approximately 125 per year); coordinates the processing of all graduate student ASE hiring paperwork. Monitors TA openings in Psychology and other departments and maintains the department's list of available out-of-department teaching assistants. Interprets and implements policies and procedures per the Academic Student Employee (ASE) contract, Graduate Division policies and Departmental policies and procedures; assists students with payroll or billing discrepancies.
20% - Program Support
In collaboration with the Graduate Program Coordinator, assists with the annual updating, revision and submission of the graduate section of the UCSC Catalog; the annual revising and updating the graduate student handbook; graduate student resources page and all program websites; graduate student awards; assists with annual student academic progress review and the annual new student orientation; Coordinates and oversees the issuing of graduate student enrollment course numbers, stickers, office space and key assignments, mailbox assignments and mail forwarding. Develops and maintains databases and records to track all aspects of admission, student support, TA assignments, academic progress, space assignments, thesis titles, degrees awarded, first professional placement information, etc.
Graduate Affairs Committee: Serves as second staff member on the Graduate Affairs Committee with faculty from each PhD area; in collaboration with the Graduate Program Coordinator suggests agenda items.
15% - Recruitment and Admissions
Advises prospective applicants on necessary academic preparation and appropriateness of program as it pertains to the prospective applicant's goals; utilizing in-depth knowledge of the organization's admissions criteria; evaluates domestic and international transcripts for degree eligibility; coordinates prospective student visit day planning and student recruitment visits; coordinates with foreign institutions and other external funding sources for individual applicants. Develops and enhances an alumni recruitment network.
10% - Budget Support
In collaboration with the Graduate Program Coordinator, assesses graduate student and programmatic needs; processes payment paperwork for student fellowships and programmatic support. Processes and tracks recruitment expenses for prospective graduate students.
5% - Other
Other duties as assigned.
Bachelor's degree in related area and / or equivalent experience / training.
Working knowledge of advising and counseling techniques.
Attention to detail.
Skills in service orientation, organization, active listening, and critical thinking.
Verbal and written communication skills
Ability in problem identification and reasoning.
Experience working in a computerized office environment with word processing, database and spreadsheet skills sufficient to create, format and accurately maintain databases, correspondence, forms and materials with speed and accuracy, including the willingness to learn and use new computer programs and applications.
Multicultural competencies; abilty to work with divcerse populations and maintain effective and collaborative working relationships in a diverse and inclusive environment.
Strong interpersonal communication skills with the ability to act as a resource, to give clear, concise information, provide customer service in a courteous manner, and work effectively with diverse groups of people and teams at various levels within an organization.
Experience working in a university or academic setting.
Knowledge of University-specific computer application programs and pertinent databases.
Knowledge of University processes and procedures.
Understanding of University rules and regulations.
SPECIAL CONDITIONS OF EMPLOYMENT
Selected candidate will be required to pass a pre-employment criminal history background check.
The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.
All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
HOW TO APPLY
Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our HowtoApply tutorial for detailed instructions on our applicant process.
The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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