Career Center

Student Affairs Assistant

St. John's established in 1870, has three New York City campuses; a graduate center in Hauppauge, NY; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University's outstanding academics, diverse student body, dynamic internship and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John's University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations.

A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John's is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. As noted in our Vision Statement, our graduates will excel in the competencies and values required for leadership and service in a rapidly evolving world.

Job Title: Student Affairs Assistant

Reports to: Director of Campus Activities

Campus: Queens

Job Summary:

Under the direction of the Director of Campus Activities, the Student Affairs Assistant will be responsible for the day-to-day office management of multiple offices within Student Affairs, Campus Activities, Student Development, Fraternity and Sorority Life, and Operations Student Event and Support Services. Specific duties include event scheduling, record keeping, budget management, purchases, database management, project management and general office management. This position reports to the Director of Campus Activities and works closely with the Associate Dean for Student Development.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The description of the task should include the intended result or outcome, e.g. compiles monthly reports to allow monitoring of the department's budget.

• Assist the Director with the planning of special projects and initiatives.
• Manage accurate budget records for Campus Activities, Operations and Event Support Services, Student Development, and other areas as assigned.
• Manage expense reports, invoices, and purchase order processing, purchase card transactions, and reports as needed.
• Maintain and organize an accurate filing system for all invoices, contracts, rosters and office mail.
• Assist the offices within Student Affairs with processing and tracking contracts, filtering the contract through Student Affairs and Legal Services.
• Serve as the Division of Student Affairs event reservation scheduler and event calendar manager.
• Coordinate the on-boarding process for new hires and professional staff members.
• Provide student assistant staff with operational support by purchasing tickets, managing the daily bank, and collecting generated revenue.
• Manage the inventory of supplies including ordering and maintaining adequate office supplies
• Problem-solve with the office of Information Technology to ensure office software and equipment are functioning properly.
• Serve as the first point of contact to office staff and Student Affairs Advisors.
• Maintain meeting and vacation calendars for the staff and administrators.
• Develop and maintain appropriate professional relationships with the university community, including faculty members, administrators, staff members and students.
• Responsible for communications with students, staff and the external public regarding departmental policies and procedures including sensitive and confidential information.
• Engage in cross-departmental projects as assigned to support strategic priorities of the Division of Student Affairs

Competencies

• Office management experience, organizational skills, ability to work within Office 365, Banner, event scheduling systems, and emerging software platforms.
• Effective leadership and oral communication skills
• Excellent written communication skills
• Must maintain confidentiality in all duties assigned
• Effective organization/multi-tasking skills
• Ability to take initiative, be resourceful and possess strong interpersonal skills.
• Accuracy and attention to detail are critical to this role.
• Able to meet deadlines while handling multiple tasks in a fast-paced environment that has changing workflow priorities.
• A team player who is proactive, flexible, results-oriented and comfortable in a rapidly changing environment.

Work Environment

This position operates in a professional office environment; This position is required to use standard office equipment such as personal computers, printers, etc. While performing the duties of this job, the employee is occasionally required to stand; move about; sit; to carry work and use controls; reach with hands and arms; climb stairs; communicate. The employee must occasionally lift or move up to 10 lbs.

Position Type/Expected Hours of Work

This position is in-person full-time and the expected office hours are Monday through Thursday, 8:30 a.m. to 4:30 p.m. and 8:30 a.m. to 3:00 p.m. on Friday with a 30-minute lunch break.

Required Education and Experience:

• Bachelor's degree
• 2-4 years office management experience

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.

All persons hired are required to be vaccinated and boosted against the COVID-19 virus, subject to the reasonable accommodation provisions of applicable law.

This position may be relocated to any of St. John's University's physical locations at any time

St. John's offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John's performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events.

Any offer of employment is subject to receipt by St. John's University of satisfactory references, verification of employment and education.

St. John's University is an Equal Opportunity Employer and encourages applications from women and minorities. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.



To apply, visit https://jobs.silkroad.com/StJohnsEdu/Careers/jobs/218968





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