Career Center

Department Manager

Location: Santa Cruz
Job ID: 36790

JOB POSTING

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 *** Please note the following:

• For full consideration, applicants must submit a diversity statement with their application.
• This position is eligible for a remote hybrid schedule (2 days remote per week).

 

NOTIFICATIONS

UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.

 

INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 06-27-2022

 

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

 

DEPARTMENT OVERVIEW

The Film and Digital Media major at UC Santa Cruz offers an integrated curriculum where students study the cultural impact of movies, television, video and the internet, while also producing creative work in video and interactive digital media. The department has 17 permanent faculty, 7 staff, and approximately 600 declared and proposed majors. 

More information can be found here:

film.ucsc.edu

 

JOB SUMMARY

Responsible for the management and supervision of the administrative operations of a large academic department, under the general direction of the department chair. Administrative services include all or some of the following functions: budget and financial management, curriculum planning and management, facilities, and space coordination, staff and academic human resources,  graduate and undergraduate programs, and student services. Recruits and supervises support, professional, and technical staff.

 

APPOINTMENT INFORMATION

Salary Information: Salary Range: $89,150 - $100,000 / Annually . Salary commensurate with skills, qualifications and experience.

No. of Positions: 1

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: This is a Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 007375 (ADMIN SUPV 2)

Travel:  Never or Rarely

 

JOB DUTIES

60% -    

• Manages, plans, and administers a full range of administrative operations to support the academic department.
• Administrative operations include budget and fiscal activities, staff and academic personnel recruitment and supervision, space and facilities coordination, and program and curricular planning and implementation.
• Participates in the creation, maintenance and reporting of operational and budget processes listed above.
• Provides advice and support to the chair in planning and development for these operational areas.
• Represents the department on business issues to the institution's community and serves on committees.
• May manage systems and procedures to protect departmental assets.

25% -       

• Recommends hiring of new employees, transfers, promotions, salary actions, terminations, performance management and budget recommendations.
• Selects, develops, and evaluates personnel to ensure the effective and efficient operation of the function.
• Manages activities of administrative staff, including a subordinate manager, sets priorities and deadlines for staff activities, establishes internal procedures for operations and effective utilization of resources.

15% -         

• Facilitates delivery of instruction for the department, in coordination with the chair, undergraduate advisors, graduate coordinator and operations staff; analyzes resource implications and establishes funding priorities based on analysis of data.
• Serves as contact for department in curricular matters, ensures curricular coordination between various departments and programs and assists in resolving issues and conflicts.
• Monitors enrollment levels and recommends changes in course offerings, instructor assignments and resource needs.
• Oversees the hiring of TAs and readers for each quarter.
• Oversees the development and implementation of graduate and undergraduate program policies, including admissions.

 

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Solid knowledge of budget, account and fund management and / or personnel management within labor contract(s) and personnel policy.
• Solid knowledge of common computer application programs.
• Solid interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others.
• Solid skills to quickly evaluate complex issues and identify resolutions.
• Solid organizational and customer service skills to effectively manage multiple priorities.
• Solid knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
• Demonstrated skills in employee supervision and HR administration.
• Embraces diversity in all its forms and strives for an inclusive community that fosters an open, enlightened and productive environment.

 

PREFERRED QUALIFICATIONS

• Knowledge of UC and/or UCSC processes, protocols and procedures and organization-specific computer application programs.

 

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• If candidate chooses a remote hybrid option, they must able to work remotely from a home office and be able to fulfill requirements of the UCSC telecommuting agreement.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

 

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

 

HOW TO APPLY

Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.

 

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.



APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=36790&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.





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