Career Center

Undergraduate Advisor

Location: Santa Cruz
Job ID: 38629

JOB POSTING

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NOTIFICATIONS

UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.

 

INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 08-02-2022

 

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

 

DEPARTMENT OVERVIEW

The BSoE Undergraduate Advising Office is a major component of the BSoE Undergraduate Student Affairs portfolio. The office provides centralized academic advising for all undergraduate majors in the School of Engineering. The centralized office structure requires that Advising staff stay current with their knowledge of all undergraduate majors and associated minors. The Academic Advisor interacts with students, faculty, other academic department advisors, and the college advisors to support the success and retention of engineering undergraduate students. The Academic Advisor provides detailed and accurate information and advice on BSoE majors and policies.

 

JOB SUMMARY

Under the direction of the Baskin School of Engineering (BSoE) Assistant Director of Undergraduate Advising and working closely with the BSoE Director of Undergraduate Advising, the Academic Advisor will independently provide prescriptive advice on academic policies and procedures for the School of Engineering, including major and minor requirements, and all aspects of course requirements for degree or program completion and receive assistance on more complex issues. Works independently under general supervision.

 

APPOINTMENT INFORMATION

Salary Information: Salary Range: $61,500 - $70,900/year. Salary commensurate with skills, qualifications and experience.

No. of Positions: 2

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: This is a Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 004545 (STDT ACAD ADVISOR 3)

Travel:  Never or Rarely

 

JOB DUTIES

70% - Advising

• Provides advice and assistance to students on all aspects of their academic experience, including progression and requirement matters for the School of Engineering.
• Advises new and continuing instructors on student advising issues.
• Advises students on a wide range of course possibilities and / or ways to complete degree requirements that may not be clearly defined.
• Assists faculty on determining course scheduling needs for student progression to graduation.
• Evaluates and advises students on petitions for exceptions to departmental / school / college.
• Confirms that students have met requirements for degree completion when there are no clear precedents or articulations, such as interdisciplinary programs or when transfer work is involved.
• Identifies students with GPA or progress problems, advises students, and recommends appropriate courses of action by the department / school / college (e.g., academic probation, dismissal).
• Participates in planning academic curriculum in collaboration with chair and faculty, and with other departments, to ensure student's progress through course sequences, avoid conflicts, and ensure compliance with organization-wide policies.
• Determines barriers, distractions, and complications affecting a student's academic success, helps students recognize these key non-academic issues, and makes appropriate referrals for additional therapeutic counseling and / or assistance from other units.
• Attends major declaration workshops and reviews/advises students on plans, answers questions.
• Reviews and completes student request forms.
• Acts as Liaison with faculty undergraduate directors in one or more BSoE Academic programs, as needed. Facilitate students' ability to resolve academic issues or concerns. Consult with faculty undergraduate directors or Associate Dean when appropriate. Work collaboratively with BSoE Staff Advisors and faculty to provide effective advising and information for students.

25% - Advising Administration

• Compiles and sends broad announcements to BSOE students using Slug Success.
• Monitors Canvas courses, declares students, and sends reminder emails to students who need to complete the course as necessary. 
• Updates students' portals in AIS to reflect Major/Minor changes. 
• Assist with student orientations including staffing orientation sessions and preparing presentation information and materials.
• Responds to [email protected] email.
• Verifies completion of major requirements for students who have applied to graduate.  May require follow up with students concerning missing requirements. 
• Contacts graduating students quarterly in majors with information about exit requirements, and coordinates with faculty to schedule exit interviews for students. 

5% - Other duties as assigned.

 

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Thorough knowledge of advising and counseling techniques.
• Knowledge of department courses and majors.
• Thorough knowledge of university policies, procedures, and requirements.
• Research and analytical skills with the ability to recall, retrieve and apply information.
• Skills in judgment and decision-making.
• Problem solving skills with the ability to identify and provide solutions.
• Organizational skills with the ability to multi-task.
• Customer service skills.
• Strong written communication skills.
• Strong verbal communication skills with the ability listen actively.
• Interpersonal skills, sufficient to work effectively with a diverse population.
• Ability to work as an effective member of a team.
• Ability to work independently.

 

PREFERRED QUALIFICATIONS

• Advising experience.
• Familiarity with UC Santa Cruz campus programs, administrative units and student services.

 

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• This position requires in-person work on the main UCSC campus. The selected candidate who chooses to work a Hybrid Remote work format must be able to work remotely from a home office and be able to fulfill requirements of the UCSC telecommuting agreement.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

 

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

 

HOW TO APPLY

Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.

 

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.



APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=38629&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.





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