Academic Administration at Carey Business School is seeking a Program Coordinator of MS Programs who will be responsible for the day-to-day administration of the MS programs. The position requires a high degree of professionalism and maintenance of confidentiality along with strong verbal and written communication skills with the ability to communicate effectively at all organizational levels. This individual must be collaborative with excellent interpersonal and client services skills and the ability to build solid working relationships across the School and University. The position requires great attention to detail, as well as excellent planning skills.
Specific Duties & Responsibilities:
Student/Program Support (60%)
Assist in managing Academic Programs Email accounts.
Process invoices associated with programs and departmental activities
Prepare financial statements and maintain records pertaining to program activities
Assist in other course-related administrative support.
Develop and execute program surveys using Qualtrics for continuous improvement data.
Collaborate with campus partners such as The Office of Experiential Learning to develop logistics plans for international and domestic travel for project-based courses, site-visists, or trips.
Work collaborative with the Student Retention Specialist in deposited student communication and onboarding.
Attend academic program meetings as needed to stay informed on program and cross-departmental updates.
Maintain email listservs for academic programs with student year designations.
Event Coordination (20%)
Coordinate all MS Programs-sponsored events, such as faculty lunch and learns, academic workshops, student trainings, guest speakers, and alumni events.
Assist with FT MS Orientation and Residency planning, in collaboration with Academic Enrichment.
Serve as the primary contact for planning, organizing, and implementing departmental events.
Manage inventory of speaker gifts, supplies, hard hats, or other program-related items
Team with other departmental staff to volunteer at university-wide events such as graduation.
Scheduling/Data Management (10%)
Manage scheduling of team meetings and events.
Develop, update and maintain advising materials in collaboration with the advising team.
Create cohort semester course schedules for each full-time MS program.
Assist the department in organizing documents, resources, presentations, and data on the z-drive and MS Teams.
Assist in updating program information on the Carey website, student handbook, and/or university catalog.
Input room reservation or other event details into 25Live.
Assist in processing course scheduling changes, coordinating with other academic staff and faculty.
Curate student and/or program data for AACSB or annual program review processes.
Draft presentations and communications to students about important dates or reminders
Attend Admissions events and meet with prospective students to share information about program and degree options
Other duties as assigned (5%)
Minimum Qualifications (Mandatory):
High School Diploma/GED required. Bachelor's Degree strongly desired.
3 years administration experience in an education setting.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.*
*JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Preferred: Master's Degree in a business-related discipline or higher education administration.
1 year of experience in advising or student affairs administration.
Special Knowledge, Skills & Abilities:
Provide academic and administrative coordination in support of a variety of academic program processes and activities.
Occasional travel to Harbor East or Washington DC campus (depending on home campus location).
Knowledge of SAP, and other related JHU educational support systems, preferred.
Intermediate proficiency in MS Word, Excel and PowerPoint, Qualtrics
Basic research and data analysis skills.
Strong writing and customer service skills.
Ability to draft original correspondence.
Ability to work independently.
Ability to perform multiple tasks concurrently.
Ability to set priorities and meet deadlines.
Strong communication, interpersonal, critical thinking, and organizational skills.
Ability to work with a diverse population, to include faculty, students, staff, and external constituents.
Classified Title: Academic Program Coordinator Working Title: Program Coordinator, MS Programs Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $17.59 - $24.80/hr (commensurate with experience) Employee group: Full Time Schedule: M-F 8:30-5:00 with occasional evenings and weekends to support student and departmental needs Exempt Status: Non-Exempt Location: Hybrid/JH at Harbor East Department name: Academic Administration Personnel area: Carey Business School
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.