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Academic Program Coordinator (7397U) Job 38187 - The Division of Computing, Data Science, and Society (CDSS) About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

The Division of Computing, Data Science, and Society (CDSS) is a dynamic, innovative structure at UC Berkeley that represents a once-in-a-generation transformation. The Division brings together faculty, researchers, staff, and students from computing, statistics, the humanities, and social and natural sciences, mirroring the cross-cutting nature of data science and redefining the research university for the digital age.

Core to the Division is a commitment to examining how the digital revolution affects equity and opportunity - and building the capacity to respond to these challenges.
Formally established in July 2019, CDSS was created to meet the opportunities and demands of a world where data, machine learning, and artificial intelligence inform practice and policy in virtually every arena.

The Division connects the Data Science Undergraduate Studies program, School of Information, Department of Electrical Engineering and Computer Sciences, Department of Statistics, the Berkeley Institute for Data Science, Berkeley D-Lab, Computational Precision Heath, and the Center for Computational Biology.

The Division is responsible for growing Berkeley's broad-based undergraduate programs in data science, computing, statistics and other interdisciplinary programs, including classes and programs serving thousands of undergraduate students a year. CDSS is currently going through the process to become a college and expects to be the first new college or school on the UC Berkeley campus in more than 50 years.

CDSS is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. CDSS is interested in candidates whose previous experience has prepared them to contribute to our commitment to diversity and inclusion. Visit this website to learn more about the future home of CDSS in the new Gateway Building : https://data.berkeley.edu/news/uc-berkeley-showcases-plans-cdss-future-home-new-video

Application Review Date

The First Review Date for this job is: 7/8/22 - Open until filled

Responsibilities

70% Academic program coordination:

Data Scholars program coordination (year round) Program Coordination:

• Provides logistical planning, scheduling, coordinating, and execution of administrative support for the DSUS Data Scholars Program. This includes admissions selection, representing the program at events, and other administrative programmatic tasks.
• Coordinates the scheduling of labs, discussion, and workshop sections with the Faculty Director of Pedagogy and Data 8 course staff.
• Ensures appropriate use of DSUS Data Scholars study space.
• Develops procedures and a timeline with action steps for the program cycles.
• Coordinates application process including creating application deadlines, editing program applications, updating and enhancing website content for the program, convening with the Faculty Director of Pedagogy and other staff as well as corresponding with applicants and new admits.
• May assist in coordinating the hiring of Data Scholars staff.

Maintains Program Data:

• Administers Data Scholars program evaluation and makes recommendations for program improvements based on assessment data. Develops and maintains an alumni database. Tracks program participation for historical record keeping.

Student Support and Engagement:

• Primary point of contact for Scholars, provides a welcoming and inclusive experience, with a focus on DEIBJ. Invests in relationship building with students, and creating an inclusive Data Scholars community as a core part of the program coordination work.
• Point person for communications to current Data Scholar cohorts and alumni.
• May also advise students on policies surrounding the program and university.
• May counsel students regarding personal matters that may impede their academic success. Outreach to prospective DSUS Data Scholars students.
• Consistently champions diversity, equity, inclusion, belonging and justice.
• Fulfill all other duties as assigned.
• Berkeley Unboxing Data Science program (BUDS)(April - July)

BUDS Program Coordination:

• Leads planning and program coordination for the Berkeley Unboxing Data Science (BUDS) Program, partnering with program leadership to plan and execute BUDS program cycle. This includes, but is not limited to developing procedures and a timeline with action steps for the program cycle, coordinating interview schedules for all participating BUDS interns and assisting in coordinating the hiring of BUDS staff.
• Serves as the first point of contact for student, parent, staff, and faculty inquiries about the BUDS program.
• Coordinate the scheduling of all in-person sessions/activities for BUDS interns (room reservations, catering, email communications, etc.).
• Oversees DSUS BUDS program evaluation. Collects evaluation data on participants and shares it with DSUS leadership. Uses data to propose enhancements to the program.

Assessment and Program Evaluation:

• Supports the Academic Support and Student Engagement Specialist in implementing assessment plan to include assessment on at least a semester basis (or more frequently if needed) in order to understand impact of programs experienced from multiple perspectives (ie student participant, student lead, staff supervisor) to understand the student experience within programs, with a particular focus on DEIBJ and alignment with Student Learning Objectives. Analyzes data to identify areas for program improvement and makes recommendations to CDSS leadership.

Student Team Program Coordination:

• Prepare and publish application forms, provide clear communication to students in relation to key dates/times, may help collaborate in application review (applications are in the multiple hundreds), and manage the student teams hiring portal.
• Supports student team members in completing/submitting hiring documents and creating student team hiring rosters.

20% Event coordination:

• Coordinates event logistics for academic-related workshops and program events (room reservations, catering, email communications, etc.).
• Provides event support for DSUS/CDSS-wide initiatives as needed.
• Collaborates with other DSUS team members to build community, develop an inclusive culture, and improve student experience with a focus on DEIBJ values.

5% General Administrative Support:

• May be responsible for providing resources to students and faculty on issues related to student conduct, student grievances, disputes, discrimination, etc.
• Assists the Manager of Academic Support Services with resolving programmatic matters by providing clarification of current issues and identifying solutions.
• Provide faculty and instructors with limited administrative support to ensure that grades are submitted to e-grades by stated registrar deadlines.
• Provide general administrative support to DSUS academic programs, which may include, but isn't limited to coordinating and overseeing final exam scheduling, providing guidance to faculty and instructors on issues related to bcourses, and Cal Central as needed, monitor and coordinate DSP accommodation logistics for exams, and monitor and coordinate potential make-up exam arrangements.
• Assists with the development and implementation of programs for ensuring positive, growth-oriented student-centered culture.
• May provide general non-academic advising for students in programs.

5% Professional Development:

• Participates in professional student services committees that develop policies/procedures with nationwide impact.
• Maintains and updates working knowledge of college and campus student affairs issues by taking appropriate classes, attending campus-wide Student Affairs meetings, and networking with peers.
• Keeps abreast of policy and process changes that impact work related to administrative support as well as best practices.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Knowledge of administrative support operations, student services, event planning, and advising.
• Excellent interpersonal skills, demonstrating a desire to promote diversity, equity, inclusion, belonging, and justice to establish and maintain positive and professional working relationships with colleagues, students, and team members to gain trust.
• Takes initiative and shows the capacity to be proactive, use keen judgment and analytical skills when problem-solving, and utilize resources for clarification and/or instruction.
• Skills in project management, planning, and analysis.
• Skill in social perceptiveness and self-awareness.
• Demonstrated skill in critical thinking, sound decision-making, problem identification, reasoning, ability to develop original ideas to solve problems, persuasion, and leadership.
• Ability to work independently and as a team member.

Preferred Qualifications

• FERPA Certification

Salary & Benefits

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

*Salary commensurate with experience.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=38187&PostingSeq=1





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