DESCRIPTION

The Division of Graduate Education and Postdoctoral Affairs is the central resource for all matters related to graduate education at UC San Diego. Our team is there at every step in a graduate student's career, helping students navigate their path from admission to graduation and beyond. Working behind-the-scenes and in collaboration with faculty, staff and students, the Division of Graduate Education and Postdoctoral Affairs guides today's scholars on their upward trajectory to becoming tomorrow's leaders.

The Graduate Academic Affairs Advisor serves as campus specialist in the administration and management of all academic matters pertaining to UC San Diego graduate student degree requirements and progress for degree completion. The position serves on a team of advisors responsible for providing service and support to the campus (students, faculty, administration, and staff) on matters pertaining to graduate academic policies, procedures, and university regulations. Incumbent will analyze academic policy exception requests and inquiries from all campus graduate programs in order to recommend action to the Dean and Senior Associate Dean of the Division of Graduate Education and Postdoctoral Affairs.

Responsible for the review and verification of academic requirements, application to candidacy, degree completion, and processing of various requests pertaining to graduate student's academic status. Plan and conduct regularly scheduled preliminary and final doctoral and master's degree meetings for individual graduate students to provide advising on the formatting and submission requirements to complete their doctoral dissertation or master's thesis. Assist in leading workshops and office hours on a quarterly or annual basis to disseminate policy and procedure information to the campus. Assist with the development of documentation and resources pertaining to graduate academic affairs to support staff, faculty, and students across campus. Assist with the design and processing of all academic forms managed by the Division of Graduate Education and Postdoctoral Affairs. Applies professional Student Services concepts. Provides varied student services to students, faculty, and department / school / college management. Works on moderately complex issues.

• Please submit a cover letter for a complete application.

QUALIFICATIONS

• Proven experience and knowledge of academic advising and counseling techniques. Effective advising and listening skills on a one-on-one basis and in a group workshop setting.

• Experience in processing large volumes of student academic records and forms with attention to detail and meticulous accuracy, successfully following multiple tasks through to completion.

• Knowledge of University-specific computer application programs and pertinent databases. Extensive demonstrated knowledge, skill and experience in working with personal computers and various software applications relating to spreadsheets, word processing, databases, Internet browsers, web-based systems and email. Ability to use and implement the most appropriate software as required for efficient job performance.

• Knowledge of university-level reporting requirements and records retention regulations.

• Skills in service orientation, organization, active listening, and critical thinking. Critical thinking and problem-solving skills to interpret and conduct assessments of graduate program academic degree requirements, create user-friendly systems, and refine functional services. Ability to identify, research, analyze, and evaluate complex information, situations, and/or problems in an objective manner, anticipate and forecast the impact of potential actions, develop logical conclusions, and recommend sound and effective solutions within campus policy.

• Effective oral communication skills sufficient to interpret policy and provide information and instructions in a clear, logical, concise manner. Skill in articulating information to a variety of individuals with broad educational, cultural, and language backgrounds, in a private or public presentation setting. Strong written communication skills with ability to write concisely, persuasively and in summary form. Skill to compose, edit and proofread information.

• Multicultural competencies; ability to work with diverse populations. Experience in a Student Affairs environment. Ability to effectively counsel and work closely with do