This position will work with the Academic Program Manager and Department Chair to provide management of the Art Departments advising needs. The position will manage the timetable and enrollment of the departments courses and other academic data management and provide student advising.
Enters and maintains timetable in coordination with the Academic Program Manager, Department Administrator, Department Chair, art faculty, teaching assistants, adjunct lecturers and Registrar's Office.
Performs a variety of data entry functions, general SIS entry of schedule, number of students set to graduate, management of waitlists, grants permissions.
Maintains appropriate confidentiality, updates student advising records, and contributes to the development and delivery of academic advising.
Works to ensure students receive accurate, timely, and holistic advising and prospective outreach services in support of promoting student success, retention, and program completion.
Strives to create a welcoming, equitable, and inclusive work environment.
Engages students in decision making processes and promotes appropriate and responsible choices on academic matters such as course selection and degree requirements. Maintains appropriate confidentiality, updates student advising records, and contributes to the development and delivery of academic advising related events and programs. Works to ensure students receive accurate, timely, and holistic advising services in support of promoting student success, retention, and program completion. Strives to create a welcoming, equitable, and inclusive work environment.
20% Receives, processes, and responds to academic inquiries according to established policies and procedures
20% Serves as a main point of contact for students and provides information about educational options and academic requirements; assists with identifying and assessing interests, skills, and values to match appropriate field of study/career options, and refers students to appropriate institutional resources
5% Implements academic advising events such as workshops, panel discussions, and guest speakers
5% Maintains confidentiality and accurate student records and processes and responds to academic inquiries according to established institutional and Family Educational Rights and Privacy Act (FERPA) policies
15% Maintains expertise with advised curriculum and may assist in developing and recommending exceptions for policy and curriculum
10% Proactively engages students as needed
5% Participates in the campus-wide advising community providing input to leadership regarding the development of advising, recruitment, and co/curricular programs offered by the school/college
20% Works with supervisor to enter timetable and enrollment data: reviewing faculty submissions and building a department schedule. Monitors course waitlists, grants permissions, maintains email lists, and reviews upcoming rosters for enrollment trends.
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The University of Wisconsin–Madison has been a catalyst for the extraordinary since its founding in 1848. Our students, staff, and faculty partake in world-class education and conduct prolific research that solves real-world problems. Our guiding principle is the Wisconsin Idea, a commitment to outreach that creates a better future for our state, our nation, and the world. We value the contributions of each person and recognize that diversity is a source of strength, creativity, and innovation.