Castilleja is a dynamic and diverse educational community for students in grades 6-12 that believes in the power of women learning and women leading. Founded in 1907, Castilleja fulfills its mission to educate young women to become confident thinkers and compassionate leaders with a sense of purpose to effect change in the world.
We are looking for an enthusiastic, patient, detail-oriented, warm, and friendly person to join our admission team as an Admission Coordinator. This position supports the admissions team with events, marketing, database management, and other office functions. This person is an integral part of the admissions team, and often the first point of contact for families and other constituents seeking information about Castilleja. Excellent communication skills and the ability to manage multiple tasks and enjoy the challenges of working with a diverse group of people in a fast-paced environment are essential. The Admission Coordinator enjoys interacting with middle and high school students and their families and is excited to learn about independent school administration and admissions practices. Some evening and weekend hours are required.
Responsibilities: Specific duties include, but are not limited to, the following:
Supports applicants and their families throughout the application process, responding to the majority of phone inquiries and general email
Manages online the application database (Ravenna), and other data and enrollment management processes
Assures accurate, comprehensive, and up-to-date records for the admissions database
Assists in planning and execution of admission events and campus visits for prospective students
Assists with outreach and recruitment efforts, which may include representing Castilleja during student visits, school fairs, admission events, and other information sessions that occur in-person, in virtual settings, as well as on and off campus
Liaises between the Business, Student Services, Communication and Health Services departments to ensure consistent and timely transfer of information
Organizes and oversees mailings, correspondence, and clerical office tasks
Provides general office support
Performs other work-related duties as assigned by the admission team
Skills and Abilities Must Have
Excellent communication and interpersonal skills, including cross-cultural competencies, to relate well with a broad range of constituents including students, faculty & staff, administration, parents, and the community
Excellent computer skills, working knowledge of MS Word, strong Excel, and fluency in Google’s suite of applications are required
Ability to work with middle and high school students and parents
Excellent event planning skills
Ability to complete projects in a timely, organized fashion
Ability to work collaboratively and independently
Ability to maintain a calm demeanor and a sense of humor while performing multi-functional, time sensitive, and multi-task operations.
High level of accuracy, energy, initiative, and flexibility
Ability to maintain confidentiality when dealing with sensitive information
Preferred Skills and Abilities
3-5 years in administrative support capacity in a fast-paced, high volume office
Independent school or college administrative experience is preferred but not required
Knowledge of Admission software Veracross and Ravenna are preferred but not required (willing to train!)
Castilleja School is a non-sectarian independent college preparatory school for young women located in the San Francisco Bay Area near Stanford University and in the heart of Silicon Valley. Founded in 1907 by Stanford University graduate Mary Ishbel Lockey, the school has an enrollment of girls in grades six through twelve, and has a long-standing reputation for the excellence of its academic program. Castilleja educates young women by fostering their intellectual, physical, creative, and emotional growth through an exemplary college preparatory experience within a diverse and supportive community.