Career Center

POSITION SUMMARY:

Reporting to the Associate Dean for Academic Affairs, the Assistant Dean of Admissions and Student Affairs directs the offices of admissions and student affairs and provides or coordinates student support in the College of Medicine. The Assistant Dean is responsible for managing all aspects of new student enrollment, including outreach and marketing to universities and colleges.

The Assistant Dean regularly engages with senior leadership to provide input and updates regarding the timely implementation of enrollment programs, and provides expertise and skills to create, develop, and implement initiatives to achieve overall recruitment and enrollment goals. The Assistant Dean also oversees the student affairs department including personnel and the management of student activities, interest groups, COM events, student policies and procedures, and discipline. 

As a condition of employment, Duquesne University requires all new employees —full-time and part-time, including adjunct faculty—to get a COVID-19 vaccine and provide proof of their vaccination upon commencement of employment.

New employees requesting a religious or documented medical exemption from the vaccine must complete and submit a Duquesne University exemption request form for review and approval. To receive the appropriate exemption request form, contact [email protected] Employees with approved exemptions will be required to be tested on a regular basis.

DUTIES AND RESPONSIBILITIES:

Admissions:

Works with the Dean and Associate Deans to develop a strategic plan with short- and long-term goals for the office of admissions; the plan should leverage resources to maximize the effectiveness of this program to achieve the COM mission.

Supervises the admissions department staff to ensure projects are completed in a timely manner.

Plans, assigns, and reviews the work of the admissions office staff to ensure that group objectives are met.

Hires, trains, develops and manages the admissions office staff.

Oversees all areas within enrollment management to ensure that the school is meeting institutional enrollment goals, and directs and manages department staff to work towards these goals.

Provides expertise and knowledge of prospective students required to develop and evaluate present and new enrollment programs.

Creates and develops recruitment and enrollment reports by capturing student data to deliver current and accurate information to support goal attainment; conducts data analyses to evaluate the effectiveness of enrollment projects.

Maintains reports that generate data on point-of-contact activities and application generation up and through new student enrollment.

Conducts fiscal management with a focus on building a budget that details the allocation of funds necessary to build and utilize the annual budget of the department; maintains the admissions department budget.

Provides individual counseling to students regarding the medical school application process such as meeting with students to determine requirements and eligibility for admission.

Leads and serves on University and COM committees as assigned; develops and maintains a system for effective admissions-related committees.

Interacts effectively with faculty and staff to encourage and coordinate their involvement in programs to promote the enrollment and support of students.

Oversees review of applications and credentials of applicants to make admission and scholarship decisions.

Stays abreast of national trends in medical school enrollment by regularly attending and participating in appropriate medical school admissions and student affairs associations, student enrollment groups, and other relevant medical professional college and educational organizations. Maintains an awareness of student enrollment activities that may lead to student enrollment opportunities and enhance the reputation of the medical school’s programs.

Oversees the planning of events and creative programs designed to facilitate student enrollment and encourages student interest in primary care specialties, leadership, and service to the community, with a particular emphasis on serving in medically underserved areas of western PA, nationally, and internationally; coordinates social and recreational activities for students, including faculty and staff to promote a culture of joy and fellowship.

Student Affairs:

Works with the Dean and Associate Deans to develop a strategic plan with short- and long-term goals for the office of student affairs; the plan should leverage resources to maximize the effectiveness of this program to achieve the COM mission.

Supervises the student affairs department staff to ensure projects are completed promptly.

Plans, assigns, and reviews the work of the student affairs staff to ensure that group objectives are met.

Hires, trains, develops and manages the student affairs staff.

Conducts fiscal management with a focus on building a budget that details the allocation of funds necessary to build and utilize the annual budget of the department; maintain the student affairs department budget.

Contributes to the creation and completion of the Medical Student Performance Evaluation (MSPE) for all graduating students.

Ensures compliance with Department of Education and Office of Civil Rights higher education laws and policies including FERPA, Title IX, Clery Act, and Campus Safety Enhancement.

Leads and serves on University and COM committees as assigned. Develops and maintains a system for effective student affairs-related committees.

Oversees student government, clubs, interest groups, and student participation in COM and University committees.

Serves as an advocate for student needs and concerns with the faculty and administration; manages student crises, including tracking students who are at risk of harm to self or others.

Develops and provide instructional content and teach in the Foundations of Research, Professional Medical Practice, and Early Clinical Learning Experiences curriculum.

Performs other related duties and participate in special projects as assigned.

Completes other duties as assigned.

REQUIREMENTS:

Minimum qualifications:

Master’s degree in education, personal counseling, higher education administration, or related area from an accredited institution.

Training and experience serving in an academic management position in a medical school or equivalent health science professional institute of higher education.

At least five years of relevant experience in higher education administration.

Preferred qualifications:

PhD or EdD from an accredited institution.

Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:

Knowledge of laws and policies relating to FERPA, Title IX, and Clery.

Demonstrated commitment to diversity, equity and inclusion, and anti-racism work.

Ability to communicate effectively to all groups through both oral and written channels.

Ability to work as a group leader and group member.

Strong organizational skills and ability to work on multiple projects simultaneously.

Computer technical knowledge and skills to effectively prepare reports, utilize spreadsheet data and formulas and utilize Microsoft Excel, Word, PowerPoint, Outlook, and Access as well as PDFs and educational software/data programs used by the College.

Extensive experience in new student enrollment, marketing, and/or recruiting.

Appreciation for the critical nature of relationship building and relationship maintenance.

Demonstrated ability to tenaciously market the medical school, its students, and graduates.

Strong knowledge of college admissions policies and best practices.

Track record of ethical behavior and maintaining confidentiality.

Ability to conduct oneself with professionalism and diplomacy in all settings.

Impeccable oral and written communication skills.

Ability to create and manage departmental budget.

Enthusiasm for working with physicians, medical educators, medical students, and college and university faculty and staff.

Willingness to travel regularly and to work evenings and weekends as needed.

Commitment to the University’s values of diversity, equity and inclusion, and recognition of the importance of treating each individual with dignity and respect consistent with the University’s Mission.Demonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff and others).

Ability to establish and maintain effective working relationships with the University Community.

Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University.  The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.

APPLICATION INSTRUCTIONS:

Applicants are asked to submit a cover letter, resume, and contact information for three professional references.

Catholic in its mission and ecumenical in spirit, Duquesne University values equality of opportunity as an educational institution and as an employer. We aspire to attract and sustain a diverse faculty and staff that reflects contemporary society, serves our academic goals and enriches our campus community. We particularly encourage applications from members of underrepresented groups and support dual-career couples through our charter membership in this region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).

We invite applicants for this position to learn more about our university and its Spiritan heritage by visiting http://www.duq.edu/about/mission-and-identity/mission-statement. Those invited to campus for an interview may be asked about ways in which they see their talents contributing to the continued growth of our community and furthering its mission.