Thank you for considering employment with Southside Virginia Community College (SVCC). We are committed to attracting and retaining a diverse workforce that enhances our status as a recognized Great College to Work For by the Chronicle of Higher Education for 12 years! With the goal of ensuring the equal educational opportunity for all students, SVCC embraces diversity among our students, faculty, staff and the communities we serve as an integral part of our history, a recognition of the complexity of our present state and a call to action for a better future.SVCC is located in a rural setting of rolling hills, pine and hardwood forests, and farmland. There is easy access to nearby metropolitan Richmond, Virginia, the stateâs capital, as well as Raleigh, North Carolina, and Lynchburg, Virginia. The area is famous for its two lakes, Gaston and Kerr, and a multitude of state and national parks which offer recreational opportunities such as fishing, boating, skiing, jet-skiing, hiking, horseback riding, picnics, and relaxation. The area also offers sports arenas for baseball, softball, soccer and beautiful golf courses. There are cultural activities including various theaters and arts councils offering concerts, plays, and live entertainment, and there are many local festivals held throughout the year. Southside Virginia Community College is seeking applicants for the position of Administrative Assistant for our Campus Within Walls (CWW) program. SVCC's Campus Within Walls program provides second chances through higher education to incarcerated students. Through college education, Campus Within Walls provides our students with the tools they need to successfully re-enter society and become productive citizens.The Administrative Assistant will assist the Campus Within Walls Coordinator with the administration and execution of program policies and procedures, playing an integral part in the composition and application of registration, correspondence, reporting, and other instructional functions; Process budget and hiring requests as necessary; Interact with stakeholders professionally regarding the program, including adjunct faculty, Virginia Department of Corrections staff, and students. This position provides administrative and direct support to the CWW Coordinator and program stakeholders to assist with the daily operations of the program. Major duties include, but are not limited to, coordinating with respective departments to assist with admissions, financial aid, and registration for justice involved students, tracking students progress through student services and PeopleSoft, generating reports and invoices, assisting adjuncts, ordering and maintaining office supplies and equipment, preparing correspondence, responding to inquiries, and arranging exchange of materials at partner locations. Core Responsibilities:Administrative Assistance: Provides administrative assistance to the Campus Within Walls Administrator and program faculty; Prepares necessary documentation and processes materials related to the implementation of courses in multiple sites; Organizes and maintains records related to the programGeneral Faculty Support: Provides general faculty support so that reasonable requests are granted in a timely and complete manner; Oversees procedural needs of adjunct faculty for various correctional sites; Does routine filing and monitors material distribution of textbooks, syllabi, and general supplies; Adjusts enrollment and enrollment changes in PeopleSoft; Uses PeopleSoft SIS system to query and access information as neededReporting (Financial, Grant, and Operational): Compiles, tracks, and monitors all budgetary items related to the Campus Within Walls program, which can include faculty contracts, purchasing, grant spending, and contractual obligations; Notifies the Coordinator of discrepancies or errors and provides reminders for upcoming deadlines related to grant funding; Works with the business office, purchasing, shared services, financial aid, and other related departments to resolve issues and provide timely assistanceCustomer Service: Demonstrates oral and written communication and interpersonal skills with all stakeholders and participants of the Campus Within Walls program; Whether through direct and indirect inquiries and requests, exhibits the ability to prioritize and problem solve independently to resolve issues and prevent complications
Established in 1970, SVCC is one of the 23 colleges in the Virginia Community College System. The Christanna Campus near Alberta and the John H. Daniel Campus near Keysville serve ten counties and one city - the largest community college service region in the state. In 1985, SVCC opened the Southside Virginia Education Center. The college is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award Associate degrees. SVCC is dedicated to the belief that all citizens should be given an opportunity to acquire an educational foundation which develops and extends their skills and knowledge. The college's goal is to provide diverse instructional programs ranging from developmental studies to associate degree curricula in academic, technical, and lifelong education. Through various activities, students will also have the opportunity to develop their roles and responsibilities as participants in a changing society.