• This position is open until filled. First Review Date 03/21/22.

DESCRIPTION

Academic Affairs is the largest of the vice chancellor areas at UC San Diego. Led by the Executive Vice Chancellor (EVC), it is comprised of seven academic divisions and schools, seven undergraduate colleges, the University Libraries and University Extension. The vice chancellor area also includes academic support units, as well as the units under the purview of the Vice Chancellor Student Affairs and Vice Chancellor Equity, Diversity & Inclusion. Academic Affairs annually manages expenditures in excess of $1.5B, 4.0M ASF of space and employs over 13,500 academic, staff and research employees. The Office of the EVC is responsible for policy and procedure communication and implementation, resource administration, training and guidance, and program development for administrators, faculty, and staff within the EVC areas.

Uses skills as a seasoned, experienced professional and implements and coordinates building management procedures and space planning activities. Implements and makes recommendations for new and revised procedures. Oversees various space and facilities-related operational activities. Has general knowledge about several operational functions.

Under supervision of the Director of Space and Capital Planning for EVC Resource Administration, serve as the Senior Project Analyst liaison with capital program management and facilities management. Responsible for the monitoring and oversight of a strategic plan to maximize the space allocation effectiveness, building maintenance, renovations, new construction, safety and security, furniture and equipment purchasing, inventory of space, occupancy and facilities for all the Academic Affairs groups including seven academic divisions and schools, seven undergraduate colleges, the University Libraries and Division of Extended Studies. Work with principal investigators, laboratory, and administrative staff to ensure needs, cost estimates, timelines, and feasibility are met within budget.

Duties will also include opportunities to provide input for long-range planning initiatives affecting campus offices and provide recommendations to leadership on project and operational issues. Composes and edits correspondence and designs and prepares management reports for the senior staff of the EVC Academic Affairs (EVCAA) office. The scope of the capital and space planning manages expenditures in excess of $750M which includes over 4.0M assignable square feet distributed among 80 units and includes wet and dry research laboratory, classrooms, instructional laboratories, and office and assembly type spaces.

QUALIFICATIONS

• Thorough knowledge in the areas of building space planning, codes, capacity, security, fire safety, organization and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.

• Working knowledge of educational facility planning, space planning, utilization, and capital funding mechanisms.

• Ability to manage all details of large, complex construction projects and moves.

• Knowledge of the campus construction process including bid, award, change orders, establishment of plant accounts, and the procurement of outside design and construction consultants.

• Knowledge of architectural or engineering concepts.

• Working knowledge of practices and procedures of safety and emergency preparedness.

• Ability to understand basic contractual documents and terminology.

• Ability to understand building blueprints, building specifications, and topographical maps.

• Strong demonstrated skill in using computerized database systems and other software for analysis.

• Effective interpersonal and communication skills. Strong, oral communication skills for effective presentations.

• Written communication skills to prepare a variety of correspondence, reports, policies and procedures, and training documents. Proven ability to research information and prepare concise, well organized reports and summaries.

• Ability to use online computerized systems for business processes such as purchase order submission and approval, facility maintenance requests, and fund management and monitoring.

• Ability to focus on both the conceptual and quantitative aspects of projects.

• Analytical skil