Career Center

Assistant Director for Academic & Student Services (HEa) - CUNY Institute of Mexican Studies

Job ID

Location

Lehman College

Full/Part Time

Full-Time

Regular/Temporary

Regular

POSITION DETAILS

Under thegeneral supervision of the Deputy Director the Assistant Director for Academic & Student Services(ADASS) of the CUNY Mexican Studies Institute (CUNY MSI) will provide general administrative support,including financial coordination to CUNY MSI and work closely with the Academic Director, Deputy Director,Assistant Director for Finance Operations & Finance, and Assistant Director for Outreach & Partnerships.

Working closely with the Academic Director and Deputy Director, the ADASS is responsible for the supervisionof the Archives & Library, Scholarship Program, Data, and Research units of CUNY MSI. The ADASS willdevelop programs and services tofoster success ofscholarship recipients topromote educational success. Inaddition, the ADASS will develop and maintain web-based and other communication resources andstrategiesto encourage persistence and completion within the overall student body and to assist individual studentcasesto resolve academic issues, providing information and/or referral. Initiate, develop and deliver workshops,panels, presentations, and special programs that assist in development and design to support and emphasizesstudents??? growth and development in addition tocoordinating retention services withother departments such asbut not limited toLehman College advising center, Student Life,and Mexican Student Society. Keepabreast ofbest practices to improve retention, persistence and completion and encourage such practices by keystakeholders. As needed, propose institutional policies congruent with national best practices to improveretention, persistence and completion.

The Assistant Director for Academic & Student Services should be able toprepare complex statistical reportsand related charts andgraphs. Be able to draftgrant proposals, to procure funds from different City Agencies,and International Foundations. This person is responsible for the day-to-day running of [email protected] program, bypreparing andcoordinating the distribution ofinformational and recruitment materials; deliveringworkshops atNYC Highschools, CBOs, and the like topromote the scholarship. Inaddition, the ADASS is responsible forarchiving alldocuments following CUNY procedures, keeping records of internship sites, mentors, and hours ofservice andall other required responsibilities scholarship recipients. Inaddition, the ADASS is responsible tocreate and/orsubmit reports on differentgrants.

Other duties will include but are not limited to the following:

• Oversee the Archives & Library, Scholarship Program, DATA and Research units.
• Assist in the supervision of the CUNY MSI staff.
• Assist in researching and writing for the various grants funded by the city, state and other sources. Assistant Director for Academic & Student Services (HEa)
• Demonstrate excellent managerial, organizational, analytical, interpersonal, communication, problem-solving, and writing skills.
• Should be able to present ideas and information to small and large groups and represent CUNY MSI as needed.
• Aid with major events such as Annual Conference, symposia, workshops, etc.
• Perform miscellaneous clerical, administrative, research or other work related to the institute???s operation.
• Provide information about scholarship recipients and coordinates with all Bursar offices.
• Improve Engagement of audience by capturing and analyzing the appropriate data/metrics, insights and best practices,and then acting on the information

QUALIFICATIONS

Bachelor's Degree and four years' relevant experience required, Master???s preferred

These professional and business core competencies are highly preferred:

• Demonstrated experience in student management and development in a higher education environment with diverse student populations required
• Strong presentation, verbal and interpersonal skills to successfully work with and present to diverse stakeholders in both English and Spanish.
• Strong work ethic, character and personal integrity when dealing with sensitive documents.
• Detail oriented with strong organizational, writing and editing skills in English and Spanish.
• Experience supervising office staff; demonstrated ability to work as a team player.
• Ability to work well in student-centered, time-sensitive, dynamic and responsive office.
• Computer proficiency using standard office software programs and applications.
• Familiarity with CUNY First management of requisitions.
• Fully bilingual Spanish/English

Candidates will be required to provide proof of being fully vaccinated against COVID-19 upon commencing employment. Exemption (medical or religious) requests to this requirement will be considered in accordance with applicable law. Being fully vaccinated is defined for this purpose as being at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Final candidates must be fully vaccinated as of their first day of employment.

CUNY TITLE OVERVIEW

Provides administrative and program support to an administrative or academic department.

• Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications.
• Works with appropriate offices related to personnel recruitment, expediting search activities
• Research coordinates and organizes materials for key events such as promotion and tenure reviews.
• Supervises and trains support staff and student workers.
• Manages budget and coordinates purchasing, accounting, and payroll.
• Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules.
• Performs related duties as assigned.

Job Title Name: Administrative Specialist

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary: $51,242 per year

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Candidates must attach a resume, cover letter, and three professional references (name, title, organization, and contact information).

CLOSING DATE

Search reopened. Review of resumes will begin immediately and will continue untilmid/ending of July.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.