Required Qualifications: (As evidenced by an attached resume) Bachelor's Degree (foreign equivalent or higher) in hand by June 2022. Basic skills in Microsoft Excel and/or Google applications. Must have, keep and maintain the appropriate valid NYS Driver's License; have a motor vehicle record which is free from major violations or a pattern of repeat violations. (***Out-of-State Applicants, see "Special Notes"). Ability to travel, work nights and weekends as necessary.
Preferred Qualifications: Master's degree (foreign equivalent or higher) in hand by June 2022. Experience working with SLATE or PeopleSoft. Familiarity with scanning/imaging processes and procedures. Work experience in college or university setting. Experience with Word and Excel. Experience coordinating and/or supervising special events. Experience with recruitment in out-of-state markets. Experience working with diverse student groups. Experience working in Admissions in an educational environment.
Brief Description of Duties: Incumbents in this position serve on the admissions staff and perform professional tasks under the direct supervision of a higher level staff member. Incumbents in this role learn the professional tasks required to become familiar with campus programs and environment. The incumbents will assist students, parents, secondary school counselors and others, with a focus on out-of-state markets, by providing instructions and information, clarifying outstanding admissions, financial aid requirements, and assisting students with building relationships with other campus personnel. The Admissions Representative will assist with the review of admissions applications. The successful incumbent must have the ability to work evenings and weekends as necessary. This position is designed for incumbents to gain skills and competencies in the field of enrollment management and Admissions Representatives are not expected to remain employed in this title for an extended period of time of up to two years.The successful candidate will have strong organizational and interpersonal skills as well as excellent written and oral communication skills.
Duties: Under the direct supervision of a higher-level staff member:
Serve as point of contact for prospective and matriculating students, parents, secondary school counselors and others by providing instructions and information related to admissions, financial aid and registration requirements.
Represent the Office of Admissions at high school visits, college fairs and other recruitment.
Assist with the review of admissions applications.
Acquire knowledge of Stony Brook University academic programs and student services to educate prospective students and their families about the University's strengths, and thereby enable the successful recruitment and enrollment of new undergraduate students.
Enter data using various technical resources including the University's customer relationship management (CRM) software, SLATE. Create set reports and databases to document performance and assist with the statistical analysis of outcomes in comparison to divisional goals for increasing enrollment and retention as well as monitoring cost benefits and effectiveness of activities performed.
Understand department and university policies, procedures and regulations to assist students, parents, secondary school counselors, and constituents.
Assist in the coordination of communication campaigns to follow up with admission offers, scholarship offers, and outstanding registration requirements.
Other duties or projects as assigned as appropriate to rank and departmental mission.
Special Notes: This is a full time appointment. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA.
Weekend and traveling will be required during the recruitment season, details to be discussed during the interview process.
***Out-of-State Applicants: Please note as a condition of employment and in order for this position to be tendered, the successful incumbent will be required to provide evidence of a valid license and driving abstract from the state issuing the license within five business days of a conditional offer and must obtain a NYS driver's license within 30 days of acceptance of offer.
In accordance with the New York State Department of Health (DOH) regulation that all hospitals and nursing homes "continuously require all personnel to be fully vaccinated against COVID-19," Candidates who are not already vaccinated must obtain the first dose of the vaccine within three (3) calendar days of acceptance of conditional job offer and must obtain any subsequent doses in accordance with the vaccine protocol. Candidates who are partially vaccinated, but not yet fully vaccinated, must complete their vaccination series within three (3) calendar days of job offer or in accordance with vaccine manufacture protocol, whichever comes later. The regulation also includes those who may be affiliated with or interact with employees of a hospital or nursing home. The regulation allows for limited exemptions with reasonable accommodations, consistent with applicable law.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA .
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Job Number: 2201510
Official Job Title: Admissions Intern
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Undergraduate Admissions
Schedule : Full-time Shift : Day Shift Shift Hours : 8:30 am - 5:00 pm
Posting Start Date: May 11, 2022
Posting End Date: May 26, 2022, 3:59:00 AM
Salary:Commensurate with experience within the range of $40,000 - $45,000, plus $3,026 location pay
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.