Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.
The Department of Admissions in the College of Medicine at SUNY Downstate Health Sciences University is seeking a full-time Associate Director of Student Admissions. The successful candidate will:
Effectively assist with the management of the operational, administrative, and personnel aspects of the Office of the Admissions.
Act as the Director, in the absence of the Director.
Supervise and assist with the admissions process and the timely processing of applications, which includes:
primary responsibility for the timely processing of applications for the College of Medicine
recommending improvements in the admissions process and procedures
explaining and interpreting admissions policies and procedures to students, parents, faculty, and other interested parties
assisting with the annual reviews of the policy & procedure, recruitment materials, student
information system, applications, web edits, and forms used in the admissions and interview process
monitor the interview process for faculty and applicants
responses to admissions inquiries (telephone, in person, and written);
pre- and post-admissions advisement to applicants;
coordinate faculty and peer-to-peer training sessions for recruitment and interview cycle
supporting the Admissions Committee review process
develop and monitor statistical reports to enhance recruitment strategies, yield management, forecasting, and operational efficiency.
Assist with planning and implementation of recruitment activities and projects, including:
Primary responsibility for the preparation of a recruitment schedule of on and off-campus visitations
Speaking to various groups about the College of Medicine and it’s pipeline programs
Initiation of new recruitment and marketing strategies
Assists with the development and implementation of recruitment activities and programs for
Travel on behalf of the colleges for recruitment and other college-related events
Liaison from the Student Admissions Office to the Admissions Committee meetings for the College of Nursing, School of Health Professions and School of Public Health; assists with Admissions Committee meetings for the College of Medicine as needed
Assists with the timely completion of surveys and reports from outside agencies; assists with required state and other reports.
Participates as a member of the Division of Student Affairs and assist in the effective operation of the Division; participates in Registration, Orientation, Graduation, and similar academic/student services functions; develops a general knowledge and understanding of the other student support areas (e.g. Financial Aid, Registrar, Bursar, etc.)
Performs other duties as required by the Director of Student Admissions and/or the Vice President of Student Affairs
5+ years of administrative experience in college of medicine admissions setting (or related experience).
Excellent written and oral communication skills required.
Strong supervisory skills with AMCAS and interview scheduling a must.
Computer literacy and familiarity with a student information system a must.
Master’s Degree preferred.
Familiarity with the AMCAS, SUNY, AMP system and colleges, Banner student information system, student recruitment, the role of the admissions office in the Division of Student Services is desired.
Variable Days; 9:00am to 5:00pm
Commensurate with experience and qualifications
COVID-19 Vaccination Requirement:
An approved COVID-19 vaccination.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at [email protected].
Equal Employment Opportunity Statement:
SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.
Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.
If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at 718-270-3025.
SUNY Downstate's College of Medicine, Health Related Professions, Nursing and its School of Graduate Studies offer students a broad professional education that will prepare them for practice or careers in any location and community. This education provides exceptional opportunities for those students with a commitment to promoting health in urban communities and addressing the complex challenges of investigating and preventing diseases that confront clinicians, educators, and researchers in such an environment. This special aspect of Downstate's unique mission is reflected in the students it attracts and selects, the vast majority of whom are drawn from the New York City Metropolitan area. Many of these students are members of minority and cultural groups underrepresented in the health professions, and/or come from families of first-generation immigrants or from economically disadvantaged backgrounds.