Career Center

UC San Diego 

STUDENT GOVERNMENTS, AUXILIARIES AND SERVICES ASSISTANT

Hiring Salary Range:  $52,638 - $55,102 /year

The Student Governments, Auxiliaries and Services Assistant, under the supervision of the Director of Student Governments, Auxiliaries and Services, provides administrative support for 50+ elected and appointed officials to the ASUCSD and GPSA Student Governments. Schedule appointments, type correspondence, maintain files, create reports, and duplicate materials. Serve as clerk to Judicial Board and Elections Board of inquiry. Attend other meetings relevant to the A. S. and GPSA, acting as committee clerk as needed.

Maintain working relationships with University and System-wide administrative representatives. Responsible for maintaining a working relationship with Student Life HR to ensure that students are being hired and onboarded in an efficient manner. Also, responsible for reviewing and updating hiring procedures to ensure accuracy and efficiency, as needed. Serves as the point of contact and coordinator for all department travel.

QUALIFICATIONS

•   Minimum two (2) years of experience administratively supporting high-level positions with strong demonstrated administrative skills. Experience working with scheduling appointments, preparing and maintaining calendars, and planning and reconciling travel arrangements.
•   Excellent writing ability to independently compose letters, memos, and other correspondence, subject to review by a supervisor, using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills.
•   Proficient in Microsoft Suite (Excel, Word, PowerPoint), Google (Docs, Sheets, Slides, One Drive), Calendar management software (Gmail, Outlook), and Adobe Sign.
•   Effective interpersonal, oral, and written communication skills, including diplomacy, tact, and flexibility. Proven ability to interact with all organizational levels and to communicate effectively and professionally both in person and via phone.
•   Proven skill at organizing and prioritizing tasks with the ability to work under pressure to meet deadlines and adapt to changing priorities. Ability to multi-task in order to effectively handle diverse responsibilities and problems simultaneously, often with shifting priorities.
•   Ability to effectively select, hire, delegate, train, supervise, motivate and evaluate students and volunteer personnel of both the beginner and para-professional levels.
•   Experience with video conferencing software, i.e., Zoom, MS Teams, and Google Meet.
•   Demonstrated research abilities utilizing various resources to obtain information necessary to attain established objectives. Proven ability to assimilate information and to compile and present in a complete and cohesive manner. Ability to make recommendations as needed.
•   Must be able to maintain the confidentiality of information and materials.

SPECIAL CONDITIONS

•   Occasional overtime may be required.
•   Must be able to attend Wednesday evening meetings.
•   The job offer is contingent on a clear Background Check.
•   Mandated Reporter: This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18. It is the responsibility of the Mandated Reporter to ensure that they obtain proper training in order to fulfill their reporting responsibilities as required by the California Child Abuse and Neglect Reporting Act and University policy and to complete and submit the required reports to the UC San Diego Police Department without delay.

Apply online:  http://50.73.55.13/counter.php?id=227722

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.