Career Center

Job Description:

• In conjunction with the leadership in the College Academic Advising Office and the Office of the University Registrar, the Assistant Dean analyzes persistence of student academic interests from admissions through major declaration and graduation. 
• Works closely with the Office of College Admissions to coordinate communications with incoming students regarding course registrations.  
• In coordination with academic departments and the collegiate divisions, plans for course offering needs, seat availability, and classroom location, format, and size.  
• Forecasts course demands for curricular requirements in support of demand and capacity analyses, and coordinates with administrative units to streamline registration and reporting processes to maximize student outcomes.  
• Troubleshoots curricular issues related to student records and data collection, in conjunction with faculty and members of the Dean of Students senior staff. Helps with other records, systems, and curricular projects as needed. 
• Works closely with Student Disabilities Services to manage the priority registration process quarterly. â¯Â 
• In conjunction with other members of the senior staff, provides support in office projects related to academic programming and planning, assists in training staff on curricular and enrollment developments, and works with campus partners to develop events and forums related to student development.  
• In conjunction with faculty and members of the College leadership, troubleshoots enrollment issues related to student records and data collection, and helps with other records, systems, and curricular projects as needed.  
• Supervises a group of advisers, meeting regularly with them, engaging, and supporting them in the work of the office and providing regular performance evaluations.  
• Supports supervisees in managing challenging student situations, leaves of absences, and discipline issues. Prioritizes projects and assigns these to staff. 
• Advises a small caseload of undergraduates. â¯Â 
• As a member of the Senior Staff, meets regularly with other senior staff to plan for the office, prioritizes projects and assigns these to staff, assists with the hiring of staff, and provides staff development around curricular and enrollment issues. 
• Develops staff development programs that educate the staff in the full range of information they must know--curricular, campus resources, developmental issues facing the college-aged population, psychological issues, financial aid policies, etc.
• Recommends variations in policies regarding academic standings. Review, approve and process as necessary a variety of student petitions including professional school petitions.
• Performs other related work as needed.

Preferred Qualifications

Education:

• Masterâ™s degree in higher education, student counseling, or other related field.

Experience:

• Minimally seven years professional work experience in higher education. 
• Specialized knowledge of college student development and event planning. 

Technical Skills or Knowledge:

• Proficiency in Mac and PC environments.
• Proficiency in Word, Excel, Outlook, and online organizational tools. 
• Familiarity with Adobe graphic design/web development environments. 

Preferred Competencies 

• Strong verbal and written communication skills including excellent editing/proofreading ability in English. 
• Handle multiple concurrent projects in a competent and professional manner while also managing details and meeting deadlines. 
• Work effectively with supervision and as a part of a team, individually, or in concert with other offices and campus partners. 
• Work autonomously, taking initiative and without detailed instructions. 
• Maintain confidentiality/discretion at all times. 
• Handle stressful situations.
• Critical thinking skills. 
• Problem solving skills. 
• Decision making skills. 
• Reasoning skills. 
• Attention to detail.

Working Conditions

• Office environment.
• Some evening and weekend work. 
• Fast-paced environment. 
• Sit at a computer for 4-6 hours. 
• Periodic walking to other campus locations.

 Application Documents 

• Resume/CV (required)
• Cover Letter, which is to include your interest in this position (required)
• References Contact Information (3)(required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.