The Office of Academic Affairs is seeking a Program Coordinator who is primarily responsible for administrative oversight and implementation of project‐based learning and capstone opportunities for the SAIS Master of Arts in International Relations. These include practicum, research, international study, competition and event courses, as well as staﬀ rides and academic and research trips, and other integrative co-curricular and experiential learning opportunities.
The incumbent will oversee a diverse portfolio of activities and serve as the central point of contact for student, faculty, and staff stakeholders. While housed within the Office of Academic Affairs, this position works closely with the Office of Student Life, the Office of Faculty Affairs, the Finance and Budget Office, Development and Alumni Relations, and the Events team.
Plan, coordinate, and track all administrative aspects of capstone projects and experiential learning activities
In conjunction with the Director and Assistant Dean for Student Affairs, develop and maintain policies and procedures related to participation in experiential learning
Track and manage student compliance with school and university policies related to travel
Track completion of programs and courses in conjunction with Academic Advising to ensure that graduation requirements are met
In conjunction with the Director and faculty, oversee application and selection process for projects with limited enrollment
Serve as liaison between Academic Affairs and key faculty to ensure proper program support to meet learning goals and objectives
Help organize and facilitate courses with experiential learning components
Create program ﬂiers and marketing materials
Evaluate all programs and make suggestions for improvements
General Oﬃce Support (35%)
Serve as central point of contact for all experiential learning activities within the Office of Academic Affairs
Manage the office procurement (PCard) and travel card and process reimbursements
Arrange travel activities, in‐country events, and housing/transportation
Book and secure travel for capstones and experiential learning
Track and reconcile various oﬃce budgets
Hire and supervise student workers (create and post positions, timesheets)
Edit and create documents (correspondence, marketing materials, etc.)
Order oﬃce and program supplies as needed
Book rooms for events
Organize catering and work with vendors
Conﬁrm participant attendance
Coordinate with central events staﬀ
Other Duties as Assigned (10%)
Support neighboring degree program management and activities
Support general Academic Affairs needs throughout the academic year
Support the evaluation and assessment of programs and activities
Minimum Qualiﬁcations (Mandatory):
High School Diploma/GED.
5 years related experience.
Additional education can substitute for experience in accordance with the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate credits or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Focus on Academic or Student Aﬀairs, Higher Education Administration, or related ﬁeld
BA Degree in a related or relevant field
Special Knowledge, Skills & Abilities:
Analytical and critical thinking skills
Ability to function in a fast‐paced, data‐driven, entrepreneurial and student‐centered environment Ability to develop and implement short, medium and long‐range plans to meet program needs
Ability to work eﬀectively with a broad range of internal and external constituents (e.g., staﬀ, faculty, students, alumni, employers and vendors)
Ability to work with students of varying backgrounds and experiences—including international student populations
Experience managing simultaneous projects and determining priorities in a fast‐paced environment
Ability to make decisions independently
Strong event planning and execution abilities
Excellent communication and interpersonal skills
Proﬁciency with technology including collecting and synthesizing data
Demonstrated ability to relate to students, faculty, staﬀ, and the public
Knowledge and understanding of an intentional, competency‐based and integrated approach to programming
Highly skilled in Microsoft applications including Outlook, Excel, Word and PowerPoint Excellent written, verbal and interpersonal skills
Classified Title: Program Coordinator Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: Commensurate with experience Employee group: Full Time Schedule: M-F; 8:30 am - 5:00 pm Exempt Status: Non-Exempt Location: DC - District of Columbia Department name: Academic Affairs Personnel area: SAIS
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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