Career Center

The Office of Academic Affairs is seeking a Program Coordinator who is primarily responsible for administrative oversight and implementation of project‐based learning and capstone opportunities for the SAIS Master of Arts in International Relations. These include practicum, research, international study, competition and event courses, as well as staff rides and academic and research trips, and other integrative co-curricular and experiential learning opportunities.

The incumbent will oversee a diverse portfolio of activities and serve as the central point of contact for student, faculty, and staff stakeholders. While housed within the Office of Academic Affairs, this position works closely with the Office of Student Life, the Office of Faculty Affairs, the Finance and Budget Office, Development and Alumni Relations, and the Events team.

Specific Duties & Responsibilities:

Experiential Learning & Capstone Administration (55%)

• Plan, coordinate, and track all administrative aspects of capstone projects and experiential learning activities
• In conjunction with the Director and Assistant Dean for Student Affairs, develop and maintain policies and procedures related to participation in experiential learning
• Track and manage student compliance with school and university policies related to travel
• Track completion of programs and courses in conjunction with Academic Advising to ensure that graduation requirements are met
• In conjunction with the Director and faculty, oversee application and selection process for projects with limited enrollment
• Serve as liaison between Academic Affairs and key faculty to ensure proper program support to meet learning goals and objectives
• Help organize and facilitate courses with experiential learning components
• Create program fliers and marketing materials
• Evaluate all programs and make suggestions for improvements

General Office Support (35%)

• Serve as central point of contact for all experiential learning activities within the Office of Academic Affairs
• Manage the office procurement (PCard) and travel card and process reimbursements
• Arrange travel activities, in‐country events, and housing/transportation
• Book and secure travel for capstones and experiential learning
• Track and reconcile various office budgets
• Schedule meetings
• Hire and supervise student workers (create and post positions, timesheets)
• Edit and create documents (correspondence, marketing materials, etc.)
• Order office and program supplies as needed
• Book rooms for events
• Organize catering and work with vendors
• Confirm participant attendance
• Coordinate with central events staff

Other Duties as Assigned (10%)

• Support neighboring degree program management and activities
• Support general Academic Affairs needs throughout the academic year
• Support the evaluation and assessment of programs and activities

Minimum Qualifications (Mandatory):

• High School Diploma/GED.
• 5 years related experience.
• Additional education can substitute for experience in accordance with the JHU equivalency formula.

JHU Equivalency Formula: 30 undergraduate credits or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. 

Preferred Qualifications:

• Focus on Academic or Student Affairs, Higher Education Administration, or related field
• BA Degree in a related or relevant field

Special Knowledge, Skills & Abilities:

• Analytical and critical thinking skills
• Ability to function in a fast‐paced, data‐driven, entrepreneurial and student‐centered environment Ability to develop and implement short, medium and long‐range plans to meet program needs
• Ability to work effectively with a broad range of internal and external constituents (e.g., staff, faculty, students, alumni, employers and vendors)
• Ability to work with students of varying backgrounds and experiences—including international student populations
• Experience managing simultaneous projects and determining priorities in a fast‐paced environment
• Ability to make decisions independently
• Strong event planning and execution abilities
• Excellent communication and interpersonal skills
• Proficiency with technology including collecting and synthesizing data
• Demonstrated ability to relate to students, faculty, staff, and the public
• Knowledge and understanding of an intentional, competency‐based and integrated approach to programming
• Highly skilled in Microsoft applications including Outlook, Excel, Word and PowerPoint Excellent written, verbal and interpersonal skills

Classified Title: Program Coordinator
Role/Level/Range: ATO 37.5/03/OF 
Starting Salary Range: Commensurate with experience 
Employee group: Full Time 
Schedule: M-F; 8:30 am - 5:00 pm 
Exempt Status: Non-Exempt 
Location: DC - District of Columbia 
Department name: ​​​​​​Academic Affairs 
Personnel area: SAIS

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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