Career Center

Graduate Student Funding Analyst (7710U), Graduate Division - 34746 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

As a central service center for the entire campus, the Graduate Division works to guide and assist students from the moment of admission, through the various milestones of their progress, to the completion of their degree requirements. We provide academic, personal, and professional support services that are vital to the everyday well-being and life-long successes of Berkeley master's, professional, and doctoral students. As the authoritative resource and chief advocate for graduate education, the Graduate Division ensures the equitable administration of policies governing graduate studies across Berkeley's 14 schools and colleges. As the administrative arm of the Academic Senate's Graduate Council, we partner with the faculty and staff of each program and the deans of each school and college to maintain the world-renowned quality of Berkeley's graduate education.

Application Review Date

The First Review Date for this job is: 05/06/2022.

Responsibilities

• Formulates and monitors the Graduate Division's annual fellowship budget (>$60M in university funds, >$20M in contracts and grants). Works with Vice Provost and Associate Deans to set funding priorities.
• Works with the Director of Business Operations & Divisional Finance Leader to incorporate fellowship budget into the annual budget process.
• Uses data analysis and modeling to predict uncertain expenses; proposes possible solutions to budget problems and advances new opportunities.
• Serves as the Business Operations Team's primary resource for the testing, implementation, & training of the new multi-year funding (MYF) tool.
• Coordinates and implements department budget allocations, conceives of and maintains department chart of accounts or other data management tools, and related business processes.
• Responsible for providing analytical support for highly complex budget, financial, and resource projects dealing directly with major department managers and/or outside constituents.
• Identifies available data resources and information as the basis for analysis, evaluating potential budgetary implications, systems-related impacts, and multi-faceted campus-wide effects (academic, financial, etc.).
• Assists the Associate Dean of Student Services, Director of Business Operations and Director of Student Funding on graduate student funding structures, policies, systems, and processes, providing analytical leadership in this area.
• Applies advanced professional concepts to perform complex technical analysis to understand past performance and determine present and future performance and/or resource allocations.
• Independently performs complex financial research for both internal department and external campus constituents.
• Prepares supplementary data for financial statement reporting concerning graduate student financial support, and data for responses to internal and external requests.
• Makes recommendations on maintaining and strengthening internal controls to protect University resources.
• Evaluates existing practices and policies, both within the Graduate Division and across campus, to identify/resolve administrative or systems weaknesses and to pursue opportunities for improved efficiency and better allocation of funding resources.
• Tracks multiyear trends and identifies key factors in determination of graduate financial award usage to drive policy considerations.
• Oversee the fee remission collection and reconciliation process to charge off the fee remission balances directly to the department's chart-string.
• Evaluate the fund balances for Departmentally Restricted (DR), non-DR, and Graduate Fellowship Matching Program (GFMP) funds through various reporting mechanisms, such as the Fund Income and Allocation report, the Fund Balance and DR Award reports.
• Uses a wide array of complex data from the Cal Answers Financials, Campus Solution (CS), the Student Information Systems (SIS), Payroll (UCPATH), Cyber Source, and other information sources to provide analyses and summaries of student and student financial data.
• Research and reconcile application fee data across campus and Graduate Division systems.
• Assists Graduate Division Information Systems Unit business analysts and Graduate Division Fiscal Management team by producing periodic reports.
• Other duties as determined by the supervisor.

Required Qualifications

• Advanced knowledge of finance policies, practices, and systems.
• Demonstrated ability and/or ability to learn to identify, collect, and analyze information from multiple sources, including numerous UC campus systems: (Berkeley Financial System (BFS), CalAnswers, UCPath, Student Information System (SIS), and Berkeley Regional Services (BRS)).
• Advanced ability to effectively present complex finance related information both verbally and in writing in a clear and concise manner.
• In depth ability to use multiple spreadsheet and database software tools to gather information for specialized, complex financial analysis, fiscal management, and financial reports.
• Advanced interpersonal skills at all levels within the organization; advanced service orientation and critical thinking skills; and attention to detail.
• Ability to adapt to changing priorities.
• Ability to function as a member of a team.
• Advanced knowledge and understanding of internal control practices and their impact on protecting University resources.
• In depth ability to use organizational skills to multitask in a high-volume environment.

Education/Training:

• Advanced degree in related fields such as finance or accounting and/or equivalent experience/training.

Salary & Benefits

This is a career, 100% full-time, 40-hours per week exempt position, eligible for full UC benefits. Annual salary is commensurate with experience within the range of $77,300.00 - $113,600.00.

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying. Please upload the document in the Resume section, then skip the (optional) Cover Letter upload section.

Other Information

This is a hybrid position with some remote work eligibility.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Mandated Reporter

This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=34746&PostingSeq=1





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