Career Center

This is a 100% time, 12 month, benefits eligible, Professional and Administrative position

Job Code 9764P3 - Student Services Professional 3

Salary: $44,000.00 - $49,000.00 per year

Position Overview

Combining first year and transition programs with advising of fraternity and sorority life, the Student Activities Coordinator leads the development and operations of UMD's Bulldog Beginnings program and advises UMD's Fraternity and Sorority Life community. Bulldog Beginnings, comprised of Bulldog Welcome Week, Welcome Back Week, Winter Welcome, and BB Featured Events, is the second of three parts of UMD's orientation and transition programs for new first-year and new transfer students. Greek Life at UMD includes two councils and ten social sororities and fraternities totaling approximately 300 members. The Student Activities Coordinator provides in-depth knowledge and technical expertise in fraternity and sorority life and in first-year transition programs.

The Coordinator is the lead for Bulldog Beginnings, collaborating with internal (University) and external (community) partners in the planning, development, execution, and assessment/evaluation of fall (two weeks) and spring (one week) programs to welcome 2,500 new undergraduate students to UMD's academic and social communities each year and to connect new students to campus resources that promote their personal, social, and academic success. The Coordinator provides vision, oversight, and support fort a team of 3-5 year-round student managers and 75-100 program volunteers.

The Coordinator serves as advisor to Panhellenic Council (social sororities) and lnterfraternity Council (social fraternities) and serves as the UMD point of contact for sorority/fraternity national headquarters, chapter advisors, and National Panhellenic Council (NPC) and North American lnterfraternity Conference (NIC). The Coordinator serves as a resource and subject matter expert for members of the UMD and Duluth community with an interest in fraternity and sorority life.

This position may require evening hours as needed in the advisement of Greek Life councils and the occasional presentation of Greek Life educational programs. Significant evening and weekend work is required in the weeks before and during Bulldog Welcome Week, Welcome Back Week, Winter Welcome, and Panhellenic Sorority Recruitment (approximate total equals 7 weeks per year).

Responsibilities

Bulldog Beginnings (50%)
• Provide vision, oversight, and support for the implementation of Bulldog Beginnings orientation/transition programs (first-year, transfer, and international).

• Plan, coordinate, and implement schedule details, program logistics, and staffing with Kirby Student Center staff team, campus partners, and external partners.
• Develop and monitor $200,000 program budget in collaboration with the Kirby Student Center Director and administrative/financial staff.
• Develop and implement new student curriculum for Bulldog Beginnings programs, including small-group curriculum and learning outcomes for Bulldog Beginnings events. Communicate curriculum goals to campus partners including leadership in Student Life, Academic Affairs, and UMD collegiate units.
• Oversee recruitment, selection, training, and evaluation for 3-5 student managers and 75-100 student welcome week leaders/volunteers, including supervision of student managers and volunteers.
• Partner with Kirby Student Center Communications Manager in the development of Bulldog Beginnings communications, promotional materials, website and UMD app information, and social media.
• Effectively balance the needs of multiple stakeholders and communicate the criteria for making decisions about Bulldog Welcome Week, Welcome Back Week, and Winter Welcome.
• Conduct analysis of student academic, social, and personal needs and create new program offerings in Bulldog Welcome Week, Welcome Back Week, and Winter Welcome to meet identified needs for specific student populations.

Advisor to UMD Greek Life (40%}
• Advise the student leaders of the lnterfraternity Council (IFC) and Panhellenic Council (PHC) on all aspects of Greek Life involvement on campus.
• Oversee council meetings, as well as occasional attendance (as needed) at each of the sorority/fraternity chapters' regular meetings.
• Act as staff liaison to fraternities and sororities under IFC and PHC by meeting with chapter leaders. Meet with representatives from international organizations and advisors when necessary.
• Lead all aspects of annual Panhellenic Sorority Recruitment using Campus Director Software and the Release Figure Methodology. Provide Panhellenic Recruitment trainings to sorority officers and advisors.
• Provide resources and support for recruitment growth, community building, risk management, academic excellence, social justice, civic engagement, and personal leadership to councils and chapters as appropriate.
• Foster leadership development while promoting a positive culture shift and alignment with best practices within each of the councils and chapters of UMD Greek Life.
• Serve as a liaison to organizations' national offices and with sorority/fraternity umbrella organizations (National Panhellenic Conference and North-American lnterfraternity Conference) in conjunction with Vice Chancellor for Student Life, Director of Kirby Student Center, and Director of Student Conduct.
• Develop vision for expansion of Greek Life at UMD, including communication with campus, community, and prospective chapters.
• Ensure management and completion of Greek Life membership and scholarship data report each semester.

Represent Kirby Student Center on University Committees and Working Groups (5%}
• Serve on departmental, divisional, and university-wide committees as a representative of Kirby Student Center, particularly in orientation/transition programming, Greek Life, and student development.

• Actively work to promote diversity and inclusion in Kirby Student Center at UMD, including equity and social justice efforts as they relate to orientation/transition programs and Greek Life.
• Establish positive working relationships with local and regional organizations that partner with UMD and with Kirby Student Center.

Other Duties as Assigned in Support of Kirby Student Center Programs and Services (5%)
• Provide support for the efforts of departmental professional staff in the programs, services, and facilities of Kirby Student Center.
• Serve as a resource and colleague to Kirby Student Center professional staff in the successful execution of their job duties.

 

Required Qualifications
• Bachelor's Degree with at least 4 years of related post-baccalaureate experience in college/university programming for academic, social, and/or personal student success outcomes.
• Demonstrated ability to successfully work with people from different backgrounds and cultures.

Preferred Qualifications
• Demonstrated ability to collaborate by establishing and maintaining effective working relationships with faculty, administrators, staff, and students across a university campus.
• Demonstrated experience leading cross-functional teams and/or committees with various campus stakeholders.
• Proven ability to communicate with multiple constituencies, and a documented record of providing programs and/or services to a diverse student population.
• Demonstrated commitment to providing a student-centered approach to advisement and supervision of student employees and student leaders.
• Demonstrated experience in increasing inclusion, diversity, and equity in the workplace and in the development of student leaders and student employees.
• Experience with management of formal sorority recruitment processes and knowledge of Release Figure Methodology (RFM), and experience with fraternity recruitment procedures.
• Master's Degree in student affairs or related field.