Senior Project Manager, Office of the Provost Georgetown University
Location: Washington, D.C.
Internal Number: 2939900
Senior Project Manager, Office of the Provost Georgetown University
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.
Senior Project Manager, Office of the Provost - Georgetown University
The Senior Project Manager plans, coordinates and executes academic administrative, planning and project management functions in the office of the EVP and Provost. They provide project management support for executive level meetings convened by the Provost, and manage and coordinate special projects as assigned; and facilitate/lead or manage university level projects as assigned by the Provost and/or Deputy to the Provost; ensuring follow-up on any action items.
The Senior Project Manager provides oversight and development of the budget for the Office of the Provost, manages student funding requests process, provides problem-solving for Deans offices and program heads with university level finance and HR issues, and facilitates reimbursements to executive staff and payments to vendors. They also manage the common spaces of the ICC building; working with Student Affairs leadership and MUG staff, facilities, GEMS and ICC occupants to address any issues or projects.
The Senior Project Manager:
Acts as the principal point of contact GAGE-Aft Graduate Student Workers and the SEIU Local 500 Adjunct Faculty Union. All union questions are directed through the GAGE-AFT or SEIU Local union president to the university point of contact for coordination of responses with the relevant university leaders and administrators.
Identifies and develops systems to facilitate the smooth functioning of the Provost's activities; works closely with the Deputy to the Provost and other members of the Provost's office for the effective coordination with the six main campus schools and school deans; and interfaces with internal and external constituencies.
Employs exceptional senior project management skills, including familiarity with project management software, and is attuned to budget and schedule creation, projections, timeline, tracking mechanisms, and follow-up.
The Senior Project Manager has regular exposure to confidential material, requiring a great deal of professionalism, discretion and integrity in dealing with internal and external contacts. In addition, they apply a high level of judgment, interpersonal skills and confidence when interacting with staff at all levels and high- profile external contacts. The Senior Project Manager produces work with a high level of attention to detail and is both approachable and discrete.
Reporting to the Deputy to the Provost, the Senior Project Manager supervises the receptionist/office manager; manages projects for the Office and - for those purposes - may work for the COO Main Campus, or the Vice Provosts for Education, Research, and Faculty; and may occasionally hire student workers.
4 to 5 years of experience as an administrator and assistant to management, with supervisory experience, preferably in a university or college environment
Strong organizational skills with the ability to take initiative and exercise good judgment in a fast-paced office
Orientation to detail while managing multiple assignments simultaneously
Must have demonstrated use of initiative and the ability to work autonomously
Ability to make choices, utilize resources provided and knowledge of general procedures, routines, and guidelines
Ability to professionally and diplomatically communicate with employees, faculty, administrators, students, parents and guests of the university
Interest in diversity issues
Excellent communication skills, verbal and written. Ability to write effectively to an academic audience
Advanced PowerPoint skills
Advanced Excel and budget management skills
Basic data analysis skills
Work Mode: On Campus. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff and AAP positions can be found on the Department of Human Resources Mode of Work Designation.
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Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.
Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.
Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.
COVID-19 Vaccination Requirements:
The Georgetown University community is committed to our public health approach and the important role that vaccines play in contributing to the safety of our University and our broader communities. Georgetown University requires students, faculty, staff and visitors to be fully vaccinated against COVID-19 and to have received a COVID-19 vaccine booster shot when eligible, or to have an approved medical or religious exemption. This requirement applies to all faculty and staff, including teleworking employees. Complete details and updates can be found in the Coronavirus (COVID-19) Resource Center.
Established in 1789, Georgetown is the nation's oldest Catholic and Jesuit University. Georgetown is one of the world's leading academic and research institutions, offering a unique educational experience that prepares the next generation of global citizens to lead and make a difference in the world.