Career Center

Administrative Support Coordinator (ASC I) / JHBC - Public Administration
California State University, San Bernardino


Job No: 509725
Work type: Staff
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time






About CSUSB

California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so.

At CSUSB, you can:

• Build your future
• Work with the best
• Be your authentic self
• Focus on you
• Make a lasting impact
• Work for a purpose that is greater than your own
• Bring everything you are, become everything you want

Department Summary

The Master of Public Administration program at California State University, San Bernardino provides student-centered learning that prepares students to become effective public service and nonprofit professionals and community members. We are committed to teaching ethical behavior, democratic values, and the practical complexities of governance. To find out more about the Department of Public Administration, see https://www.csusb.edu/mpa.

Job Summary

Under the general supervision of the Public Administration Department Chair, provide day-to-day administrative support of the Public Administration Department to the Public Administration Administrative Analyst and to the Department Chair.

Typical responsibilities include, but are not limited to:

Support for Department Program Operations:
Assist in supporting the general program operations of the department. Process/maintain student files, maintain MPA Student and Applicant databases, provide enrollment permissions, and oversee student service indicators. Handle textbook orders each term. Process office documents and program forms.

Marketing and Publicity
Prepare variety of brochures and flyers for the department. Prepare advertisements for regional and national publications, conferences and media outlets. Interact with Office of Strategic Communication and external customers to ensure these efforts meet both University and external customer specifications. Serve as a content editor for the Department of Public Administration website and social media platforms (i.e. Twitter, Facebook, etc.). Assist with coordinating MPA marketing and respond to website-based inquiries about the MPA program.

Events Coordination
Coordinate a number of recurring and one-time PA events including, but not limited to: Department Receptions, Department Retreats, Pi Alpha Alpha Induction Ceremonies, PA Advisory Board Meetings, Commencement Receptions, and Special PA Programs. Contact and make arrangements with hotels, caterers, SMSU, UEC, Events Scheduling, Sodexo, PDC, etc. Make arrangements for guest speakers, special guests, potential new hires, etc.; secure and disseminate maps and parking permits.

Alumni Contact
Facilitate and maintain relationships with MPA alumni. Maintain an alumni data base. Identify and recruit past alumni. Produce bi-annual newsletters. Coordinate MPA alumni events.

Reception Duties
When needed, assist faculty, staff, and students that come into the PA office, answer/direct phone calls, assist with coordination of conference room calendar. Assist with data gathering and distribution of faculty office hours and syllabi each term.

Events Attendance and Information Session Coordination
Attend College fairs, Grad Days, and other events to provide information to students interested in the Public Administration programs. Coordinate and conduct MPA information sessions.

Employment Status: Full-time, Temporary, 'Non-Exempt' position (with the possibility of converting to permanent).

Application Review Deadline: This position will remain open until filled. The initial review of applications will begin on February 16, 2022.

Work Schedule

• Monday through Friday from 8:00 am to 5:00 pm. Some evenings and weekend hours may be required.

Key Qualifications

• Experience to be fully functional in all technical aspects of work assignments.
• Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
• Thorough knowledge of English grammar, punctuation, and spelling.
• Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.
• Ability to independently handle multiple work unit priorities and projects.
• Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
• Working knowledge of budget policies and procedures.
• Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
• Ability to draft and compose correspondence and standard reports.
• Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.

Education and Experience:

• High School diploma or its equivalent AND three years of progressively responsible experience in general office clerical or secretarial work or the equivalent.

Preferred Qualifications

• Administrative support work experience within Higher Education.
• Proficient in MS Office Suite.
• Ability to multi-task and meet deadlines.
• Ability to communicate effectively both in writing and verbally.
• Excellent interpersonal skills.

Salary:

Anticipated Hiring Range: $3,276 per month

Classification Salary Range: $3,276 - $5,148 per month

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor.

Dimensions of diversity shall include but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age.

The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement.

Supplemental Information

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

This position may be 'Designated' under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html

This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)


To view full description and to apply, visit: https://www.csusb.edu








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