Coordinator IV - Medical Student Performance Evaluation (MSPE) Specialist
Sam Houston State University
Location: Huntsville, Texas
Internal Number: 30156
Occupational Category (Staff Positions Only): Professional
Hiring Salary: Monthly-Staff
Department: COM Educational Affairs
Bachelor's degree in related field. Four years of experience in a related field. Certifications may be required. Experience and specialized work in higher education is desirable. Master's degree preferred. Experience with the Medical Student Performance Evaluation (MSPE) is a plus. Successful candidates will demonstrate competence in effective analytical writing and strong communication skills.
Nature & Purpose of Position/Usual Duties:
Serves the SHSU College of Osteopathic Medicine by meeting with medical students and assists with connecting students to faculty advisors and resources to facilitate timely residency selection, and career-related decisions.
Primary Responsibilities (Staff Positions Only):
Communicates via email and phone with students, graduates, and appropriate SHSU – College of Medicine (COM) or SHSU faculty and staff. Supports the development of the Medical Student Performance Evaluation (MSPE) to facilitate medical students' successful match into residency. Acts as the primary campus contact for ensuring the accuracy of the information in the MSPE and writing final grade narrative comments that contribute to the MSPE. Identifies opportunities for improvement of MSPE preparation processes and procedures. Updates and maintains the MSPE policy manual. Develops and distributes best practices to clerkship directors, administrators, and deans. Educates students, faculty, and administration regarding MSPE policies and requirements. Files and archives MSPE records in accordance with records retention policies. Manages the retention, retrieval, security, integrity, and privacy of all permanent MSPE records for all current and former medical students. Analyzes, summarizes, and reports on MSPE activities for student affairs unit, committees, and partnering departments. Researches, investigates, and verifies student grades and other data. Maintains digital and hard copy files. Participates in annual Electronic Residency Application Services (ERAS) web-based information sessions. Assists students and faculty regarding the ERAS process and related timelines. Composes narrative summaries of medical student performance in clinical clerkships by obtaining, editing, and summarizing assessment data from preceptor evaluations and clerkship directors. Works collaboratively with the College to refine and enhance process via digital software. Collaborates with the Division of Clinical Affairs on Visiting Student Learning Opportunities (VSLO). Implements current and new policies and procedures for career advising programs. Ensures the provision of effective career advising services that support medical students' career development. Aligns career-advising programs with the curriculum structure and actively responds to issues and developments in the context of continuous quality improvement. Ensures all ERAS deadlines are met and key stakeholders are kept up to date on the review process and completion status. Utilizes internal and external electronic systems to obtain, manage, and report on large amounts of data and documents. Works with medical students to identify their noteworthy characteristics and helps students craft and edit this section of the MSPE to ensure accuracy, honesty, and usefulness/impact. Assists in the development of documentation and training to support the enhancement of preceptors' narrative feedback skills with a particular focus on giving useful and non-biased written feedback. Conducts workshops, group presentations, seminars, and other presentations for students and faculty on careers in medicine and relevant career advising issues, such as career goals, specialty selection, and skills development. Works in close collaboration with Learning Specialists (along with faculty, deans, and college mentors) in the development of interventions and support strategies to monitor student progress and provide strategic services around the residency application process. Creates training modules, podcasts, and webinars designed to provide career guidance and support for medical students. Participates in Office of Medical Student Affairs or shared services activities, including but not limited to: Interview Day, Medical School Orientation, White Coat Ceremony, Research Day, and Match Day. Performs other related duties as assigned.
About Sam Houston State University
For more than 140 years, Sam Houston State University has been preparing students for meaningful lives of achievement. Its motto, "The measure of a Life is its Service," resonates among its 22,000 students, eight colleges and well beyond its historical roots through research, creative endeavors, service learning, volunteering and more.
SHSU is an inclusive institution whose mission is to provide high quality education, scholarship, and service to students. With over 90 bachelor degrees, 50 master’s, and 11 doctoral programs—including the nation’s first Ph.D. in forensic science, SHSU provides an exceptional college experience for every student: traditional or non-traditional; first generation; international; or online.
Service to self and others is paramount at SHSU and reflected in all university organizations and programs. In fact, the university was named to USA Today’s Top 50 in the U.S. for “commitment to civic engagement and global awareness,” in addition to being classified a "Community Engaged Campus" by the Carnegie Commission on Higher Education. This honor, bestowed to only 311 public institutions nationwide, acknowledges th...e university's significant commitment to service.
Sam Houston State University has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas, Huntsville provides area residents with a sense of community and belonging, although just an hour drive north of Houston.
SHSU is an Equal Employment Opportunity/Affirmative Action Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, pregnancy, or gender identity or expression. Sam Houston State University is an "at will" employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215. SHSU is committed to promoting a campus culture that embraces diversity and inclusion. The University acknowledges and values our responsibility to cultivate an equitable and inclusive environment where students, faculty, staff, and community recognize the benefits of collaboration and mutual respect through diverse identities and experiences.
Member The Texas State University System