The Assistant Archivist and Digitization Specialist works with the curator to make archives resources accessible and discoverable for patrons by managing and processing physical and digital materials, through digitization and digital repository projects, and by assisting with planning, policy development and implementation, and oversight of the day-to-day operations of the archives.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Arranging and describing archives, manuscript, and image collections according to established standards such as DACS, and archives policies and procedures -includes accessioning, processing, preservation, and preparation of finding aids. Prepare archival resources for digitization, manage digital repository workflows, and manage delegated digitization projects and/or project phases with part-time student employees. Processing and preserving electronic records according to established standards Assisting patrons with research questions and finding materials, in the reading room and in responding to email and telephone inquiries Assist the curator with planning, policy development and implementation, and the oversight of day-to-day operations in the archives Working with library staff in developing and/or installing physical and digital exhibitions Contributing content to the Heritage Hall website and blog Maintaining responsibility for the archives in the absence of the curator Other duties as assigned
Mentoring and supervising part-time student employees and interns
Helping part-time employees and volunteers with digital processes and skill development and other archival processing questions.
Demonstrated experience working with digital archives, digital repositories, and/or special collections in an academic environment. Demonstrated knowledge of archival theory and practice and technological applications related to digital repositories, archives, special collections, and records management. Working knowledge of metadata description tools applicable to the archival control of digital collection materials, such as Archivematica, Fedora, ArchivesSpace, Islandora, etc. Demonstrated knowledge of best practices as well as emerging trends for digital repositories, digital archives, and records management. Excellent organizational, interpersonal communication, and project management skills. Ability to create and manipulate metadata. Experience working collaboratively. Working knowledge/hands-on experience with ingest, data management, and access protocols. Strong technical skills: format validation and conversion methods; data integrity techniques and technologies; long-term storage planning; and digital asset management systems. Ability to evaluate, select, and review information resources in relation to curricular and collection needs. Familiarity with preservation theory and current research and practices regarding risks to digital collections, such as technological changes, natural disasters, interoperability of software, and security issues.
Heritage Hall website: https://library.calvin.edu/guide/collections/hh
Master’s degree in archival science, library science, or equivalent program, by the date of appointment. Minimum of two years professional experience required working in archives, digitization, libraries, a research setting, public history, or records management, and experience working with part-time staff, student employees, or volunteers.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work in this position is performed within routine office conditions, usually without exposure to hazardous or unpleasant conditions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Proofreading and checking documents for accuracy.
Using a keyboard to enter, retrieve or transform data.
Closely examining or inspecting materials.
Ability to lift 35 pounds and move boxes.
Have a tolerance for exposure to dust.
FAITH and EDUCATIONAL COMMITMENT
1. Commitment to the educational mission of Calvin as a Christian liberal arts University affiliated with the Christian Reformed Church.
2. A commitment to the Christian faith and to the integration of faith, learning, and student development.
Demonstrated awareness and commitment to effectively establishing relationships and positive communication across multiple dimensions of diversity including, but not limited to, race, gender, physical limitations, class, or religious perspectives.
Heritage Hall is the archives of Calvin University, Calvin Theological Seminary, and the Christian Reformed Church in North America. It also has significant holdings related to the Reformed tradition of Christianity, Dutch immigration to North American, and Dutch ethnic communities in North America. The archives are part of the Hekman Library. Calvin University is a Christian liberal arts university with a wide array of professional programs and a growing number of graduate programs.