Job No: 495924 Work Type: Staff Full-time Department: Registrar Location: Resnick Campus, 1165 Morris Park Avenue, Bronx, NY Categories: Administrative Support
The Associate Registrar for the manages all functions associated with student academic records, including but not restricted to: registration, course scheduling, and institutional record keeping, degree audit and conferral, ensuring the integrity and confidentiality of student and institutional records, compliance with all relevant state and federal laws and regulations, and reporting to relevant institutional stakeholders. Reporting to the University Registrar, the Associate Registrar works closely with the University Registrar, deans and program directors to implement academic planning and policy. The position will split time between the Resnick campus in the Bronx and YU's other campuses in Manhattan. Some flexible work will be possible.
Assist in managing the day-to-day operations of the Office of the Registrar
Assist in overseeing all registrar procedures including transcript processing, grade processing, transfer credit evaluation, graduation procedures and certification of enrollment
Coordinate graduation duties
Assist in supervision of clerical staff
Participate in the development of University policies and procedures regarding student records and registration and works with the Dean to update the academic catalog yearly
Take a leadership role in the formulation, approval and implementation of new and existing campus policies and procedures
Engage in professional development opportunities as a representative of YU, including keeping up to date with federal and state educational policy requirements regarding enrollment and recordkeeping
Respond in a timely manner to telephone inquiries, walk-in customers, and email inquiries
Responsible for maintenance and security of student files and archiving student records
Update Banner Catalog listing as needed
Assist in preparing registration materials for registration periods
Assist during registration processes with student, faculty and administrator inquiries
Act as a liaison to other institution partners to facilitate recordkeeping, cross-listing and registration of jointly offered courses
Responsible for maintaining and updating forms as new policies and procedures arise
Assist with the administration of all procedures associated with student registration, including course descriptions, prerequisites, credits, and scheduling of courses and classrooms
Perform degree audits and certification of graduates and distribution of diplomas
Perform National Student Clearinghouse enrollment and degree verifications;
Coordinate with the deans on the format and timing of submission of the schedule of classes, collect the material from the deans, review and prepare the material for publishing
Administration of all procedures associated with student registration, including course descriptions, prerequisites, credits, and scheduling of courses and classrooms
Oversee critical and high-level projects as assigned by the University Registrar and Associate Registrar for Registrar Systems
Update the Registrar's Office website
Other duties as assigned
Experience & Educational Background:
Bachelor's degree is required along with at least three years experience in an administrative position in higher education, with familiarity with scheduling, registration, academic record keeping, including transfer credits and graduation checks; National Student Clearinghouse updates
Candidates should possess at least 3 years of experience in a college or university administration setting, preference in a Registrar's Office. Experience in academic records management, curriculum administration, and student services preferred. Knowledge of FERPA and other relevant federal and state laws is required
Familiarity with word processing, spreadsheets, and databases programs, as well as experience with statistics and data analysis required
Skills & Competencies:
Ability to collaborate effectively with both university and school administrators
Ability to provide excellent customer service
Ability to maintain a high level of discretion and confidentiality
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
Excellent written and oral communications skills, strong attention to detail to ensure accuracy, strong analytic and problem solving skills, ability to multitask, effectively prioritize work, and adjust to changing workloads and deadlines
Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures
Ability to foster a cooperative work environment, including employee development and performance management skills
Proficiency in the use of Microsoft Excel and Word required; skill in the use of computerized student information systems, such as Banner, strongly preferred
Founded in 1886, Yeshiva University (YU) has a strong tradition of combining Jewish scholarship with academic excellence and achievement in the liberal arts, sciences, medicine, law, business, social work, Jewish studies, education, psychology, and more.
We are a leading global educational institution that employs 2,000 people across our various campus locations -- Wilf Campus, Beren Campus, Brookdale Center, Resnick Campus in the Bronx, the Gruss Institute in Jerusalem, the Boys High School in Manhattan and the Girls High School in Queens. From the distinguished faculty who teach here, to the dedicated staff, we work to fulfill our mission through all that we teach, by all that we do and for all those we serve. We seek to attract and retain engaged and committed individuals who contribute to an exciting working environment, where there is a sense of community and belonging, balanced with a significant cross section of people from diverse backgrounds working and studying together.
The University offers an excellent compensation package, and a broad range of employee benefit plans, including immediate participation in the University's retirement plan. Staff members are typically eligible for four weeks paid vacation each year and have access to a shuttle to nearby subway locations.
Equal Employment Opportunity:
Yeshiva University is an equal opportunity employer committed to hiring minorities, women, individuals with disabilities and protected veterans.
Yeshiva University has been transforming lives for more than a century. Nowhere but here can students have a personal, small college experience while benefitting from the academic rigor of a top ranked research university. Since its inception YU has been dedicated to melding the ancient traditions of Jewish law and life with the heritage of Western civilization, and each year we celebrate as future leaders make YU their home. Yeshiva University is an equal opportunity employer committed to hiring minorities, women, individuals with disabilities and protected veterans.