WSE Special Projects Senior Academic Program Coordinator
Johns Hopkins University
Location: Columbia, Maryland
Internal Number: 73918-en_US
The Office of Research Affairs is seeking a WSE Special Projects Senior Academic Program Coordinator who will administer growing academic activities in the Special Projects group, which manages a growing portfolio of projects. This role plans, develops, and staff's programs and events, supports academic and research programs, and markets the array programs through social media, websites, and other communications.
The successful candidate will be someone who is very detailed oriented and who has excellent interpersonal and communication skills, oral as well as written. Someone who has the ability to work independently, possesses strong problem-solving skills, pays attention to detail and handles multiple tasks. The Sr. Academic Program Coordinator is expected to learn and possess extensive knowledge about academic programs, policies, procedures, and student support services. May perform duties of a sensitive and confidential nature.
Specific Duties & Responsibilities:
Work closely with Special Projects Director to develop and implement special projects' processes, procedures, and systems.
Plan two or more large events, which feature technical presentations and programmatic discussions. Responsibilities include, but are not limited to, organizing presenters, securing venues and catering, developing agendas and brochures, and event marketing.
Manage budgets related to conferences, workshops and events. Use independent judgment to effectively allocate resources.
Create and maintain website content related to special projects programs and faculty/student achievements using WordPress.
Compose and design electronic and print materials such as announcements, newsletters, flyers and brochures. Edit own work and the work of others, to include re-writing when necessary.
Perform participant recruitment for Special Projects using systems like Interfolio and LinkedIn Recruiter Lite.
Prepares reports using Microsoft Office (e.g., Word and Excel), as needed and assigned.
Managing the application to placement process for Special Projects programs.
Monitoring participants progress with program responsibilities and reporting requirement's.
Coordination with other JHU units (student services, international services, WSE departments).
Schedule regular meetings with partners and other collaborative partnerships.
Maintaining participant records and other Special Projects databases.
Works closely with program director(s) to compile data, generate substantive reports, analyze trends, and make recommendations accordingly.
Advising program participants on programmatic requirements including managing sensitive personal salary data.
Cross-trained to be a liaison to International Office and resource to students regarding visa issues.
Other duties as assigned.
Minimum Qualifications (Mandatory):
High School Diploma/GED. Bachelor's Degree preferred.
Five years progressively responsible administrative/academic experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.*
*JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Bachelor's Degree preferred.
Special Knowledge, Skills & Abilities:
Knowledge of the University structure as well as familiarity with each WSE academic department and centers.
Ability to use MS Office Suite.
Highly motivated attitude with excellent problem solving skills.
Excellent interpersonal, oral, and written communication skills.
Ability to work independently and to be proactive.
Excellent computer skills (internet and software applications).
Experience with database management.
Good verbal and written communication skills.
Good organizational skills.
Classified Title: Sr. Academic Program Coordinator Working Title: WSE Special Projects Senior Academic Program Coordinator Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: Commensurate with experience Employee group: Full Time Schedule: M-F, 8:30am - 5:00pm Exempt Status: Non-Exempt Location: Hybrid/JH at CPIA Century Plaza Department name: Commercial and Governmental Prgm Off Personnel area: Whiting School of Engineering
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at [email protected]. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer Note: Job Postings are updated daily and remain online until filled.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.